CTCD Study Exam Questions with
Complete Solutions21
PROCUREMENT OVERSIGHT & DELEGATION - ANSWERS-Conducts solicitation reviews and
delegation of authority.
Services greater than $100,000. - Submit Solicitation
Greater than $5M+ coordinates reviews of solicitation. - Services & Commodities.
POD members consists of multiple agencies.
POD seeks to reduce risk to state agencies with delegating purchasing authority.
Statewide Procurement Policy and Outreach - ANSWERS-Conducts Policy Research.
Provides Training and Certification for Procurement Professionals.
Provides the Division's Customer Service Support Services through the Outreach Team.
Statewide Contract Development and Contract Management - ANSWERS-SPD has authority to
develop and manage statewide contracts.
Used by state agencies.
Broad range of contracts for commodities and services.
Historically Underutilized Business Program - ANSWERS-Promotes full and equal business
opportunities.
Solicitations in excess of $100K and subcontracting is probable.
Office of Vehicle Fleet Management - ANSWERS-Manages and assists agencies with reporting
their fleet vehicles on the state's reporting system.
,Interagency contracts with state agencies and institutions of higher education to maintain the
system.
Ability for state agencies to monitor fleet maintenance and vehicle information.
State Travel Management Program - ANSWERS-Contracts travel services -
State agencies
Institutions of higher education
TX SmartBuy Members
Local governments
Public school districts
Community colleges
Statewide Mail Operations - ANSWERS-Mail operation services to state agencies and
universities.
Delivery and collection of interagency mail
Delivery and collection of state warrants
Mail equipment purchases, leasing and service renewals and approvals for state agency
requests
Outgoing mail
Guidelines for mail handling
USPS liaison
Electronic State Business Daily - ANSWERS-Available application on the SPD web portal
Used for posting solicitations
-Informs potential contracting opportunities
-Notification of contract awards
Solicitations valued at $25,000+ required to post on ESBD
, Texas SMartBuy - ANSWERS-Statewide Term Contracts
-Procured and managed by SPD
*Require a purchase order through Texas SMartBuy ordering system
-TXMAS Contracts
-Local Governments wanting to purchase from SPD contracts must become members of Texas
SmartBuy
Vendor Performance Tracking System - ANSWERS-System collects vendor performance reports
from state agencies.
-Agencies must submit vendor performance reports for contracts of $25,000+
-System is used for:
*Scoring vendors
*Tracking vendor performance
*Supplying information to state agencies
-Provides vendors with an opportunity to respond to negative performance reviews.
-Statutorily required: 34 TAC RULE 20.115
Texas Multiple Award Schedule - ANSWERS-TXMAS contracts to supplement the term contracts
issued and negotiated by SPD.
Prior to purchasing from a TXMAS contract, state agencies must follow applicable statutes, as
required, and purchase from TIBH, TCI, and SPD term contracts first (this does not apply to local
governments).
Agency Procurement Plans - ANSWERS-Procurement Plans are due annually to the Comptroller's
Office by November 30th
Remember:
-Keep Contract Information updated and current
Complete Solutions21
PROCUREMENT OVERSIGHT & DELEGATION - ANSWERS-Conducts solicitation reviews and
delegation of authority.
Services greater than $100,000. - Submit Solicitation
Greater than $5M+ coordinates reviews of solicitation. - Services & Commodities.
POD members consists of multiple agencies.
POD seeks to reduce risk to state agencies with delegating purchasing authority.
Statewide Procurement Policy and Outreach - ANSWERS-Conducts Policy Research.
Provides Training and Certification for Procurement Professionals.
Provides the Division's Customer Service Support Services through the Outreach Team.
Statewide Contract Development and Contract Management - ANSWERS-SPD has authority to
develop and manage statewide contracts.
Used by state agencies.
Broad range of contracts for commodities and services.
Historically Underutilized Business Program - ANSWERS-Promotes full and equal business
opportunities.
Solicitations in excess of $100K and subcontracting is probable.
Office of Vehicle Fleet Management - ANSWERS-Manages and assists agencies with reporting
their fleet vehicles on the state's reporting system.
,Interagency contracts with state agencies and institutions of higher education to maintain the
system.
Ability for state agencies to monitor fleet maintenance and vehicle information.
State Travel Management Program - ANSWERS-Contracts travel services -
State agencies
Institutions of higher education
TX SmartBuy Members
Local governments
Public school districts
Community colleges
Statewide Mail Operations - ANSWERS-Mail operation services to state agencies and
universities.
Delivery and collection of interagency mail
Delivery and collection of state warrants
Mail equipment purchases, leasing and service renewals and approvals for state agency
requests
Outgoing mail
Guidelines for mail handling
USPS liaison
Electronic State Business Daily - ANSWERS-Available application on the SPD web portal
Used for posting solicitations
-Informs potential contracting opportunities
-Notification of contract awards
Solicitations valued at $25,000+ required to post on ESBD
, Texas SMartBuy - ANSWERS-Statewide Term Contracts
-Procured and managed by SPD
*Require a purchase order through Texas SMartBuy ordering system
-TXMAS Contracts
-Local Governments wanting to purchase from SPD contracts must become members of Texas
SmartBuy
Vendor Performance Tracking System - ANSWERS-System collects vendor performance reports
from state agencies.
-Agencies must submit vendor performance reports for contracts of $25,000+
-System is used for:
*Scoring vendors
*Tracking vendor performance
*Supplying information to state agencies
-Provides vendors with an opportunity to respond to negative performance reviews.
-Statutorily required: 34 TAC RULE 20.115
Texas Multiple Award Schedule - ANSWERS-TXMAS contracts to supplement the term contracts
issued and negotiated by SPD.
Prior to purchasing from a TXMAS contract, state agencies must follow applicable statutes, as
required, and purchase from TIBH, TCI, and SPD term contracts first (this does not apply to local
governments).
Agency Procurement Plans - ANSWERS-Procurement Plans are due annually to the Comptroller's
Office by November 30th
Remember:
-Keep Contract Information updated and current
