CTCM Certification Exam Questions with Correct
Answers
Contract Value
The initial value of the contract, plus any amendments, renewals and extensions for the
contract's full existence.
Statewide Procurement Division (SPD)
The entity that delegates purchasing authority to state agencies for non-IT goods and services,
Purchasing authority
The ability of an agency to purchase goods and services using state funds.
Delegation of purchasing authority
Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR)
The entity that delegates purchasing authority to state agencies for IT goods and services
Statewide contract management development team responsibilities
-develops and administers over 250 statewide contractors representing several thousand-line
items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than
1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management
,Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program
Manages travel expenditures, monitors travel activity, and provides discounted travel services
Statewide mail operations
Processes approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB)
Promotes full and equal business opportunities subcontracting opportunity for any
procurement with an estimated contract value of $100,000 or greater. For businesses owned
by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD)
Conducts solicitation reviews and delegates purchasing authority to state agencies for service
solicitations valued over $100,000. Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_
An interagency oversight team. Reviews and makes recommendations on solicitations with
an estimated value of at least $5 million. These solicitations must be submitted through the
POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT)
An interagency oversight team. Oversees major information Resources Projects (MIRPs) and
associated contracts. They review the project plans, procurement/acquisition plan, proposed
contract terms, and partially executed contracts.
Applications supported by SPD
, Texas Smart Buy, TXMAS, Vendor Performance Tracking System (VPTS), Centralized
Master Bidder's List (CMBL)
Texas SmartBuy
An online ordering system that has statewide contracts for non-IT goods and services (bulk
contracts, managed contracts, TXMAS- out of state or federal- contracts)
Electronic State Business Daily (ESBD)
Where we advertise solicitations and notice of awards for contracts over $25,000
Centralized Master Bidder's List (CMBL)
Master database for purchasing entities to to receive bids for their products or services. If
$10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible
vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation
A copy of the bid list (with date) must be placed in the procurement file
Vendor Performance Tracking System (VPTS)
Allows agencies to score vendors, track vendor performance, and provides information to
contract developersCollects vendor performance reports from the agencies.
When do you report to VPTS?
Contracts at or greater than $25k. Reporting is required in 30 days
What are the VPTS reporting requirements for contracts valued over $5 million?
Vendor performance reports are required annually and at each key milestone. The contract
can't be extended until the vendor performance reports have been submitted to VPTS
Answers
Contract Value
The initial value of the contract, plus any amendments, renewals and extensions for the
contract's full existence.
Statewide Procurement Division (SPD)
The entity that delegates purchasing authority to state agencies for non-IT goods and services,
Purchasing authority
The ability of an agency to purchase goods and services using state funds.
Delegation of purchasing authority
Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR)
The entity that delegates purchasing authority to state agencies for IT goods and services
Statewide contract management development team responsibilities
-develops and administers over 250 statewide contractors representing several thousand-line
items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than
1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management
,Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program
Manages travel expenditures, monitors travel activity, and provides discounted travel services
Statewide mail operations
Processes approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB)
Promotes full and equal business opportunities subcontracting opportunity for any
procurement with an estimated contract value of $100,000 or greater. For businesses owned
by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD)
Conducts solicitation reviews and delegates purchasing authority to state agencies for service
solicitations valued over $100,000. Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_
An interagency oversight team. Reviews and makes recommendations on solicitations with
an estimated value of at least $5 million. These solicitations must be submitted through the
POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT)
An interagency oversight team. Oversees major information Resources Projects (MIRPs) and
associated contracts. They review the project plans, procurement/acquisition plan, proposed
contract terms, and partially executed contracts.
Applications supported by SPD
, Texas Smart Buy, TXMAS, Vendor Performance Tracking System (VPTS), Centralized
Master Bidder's List (CMBL)
Texas SmartBuy
An online ordering system that has statewide contracts for non-IT goods and services (bulk
contracts, managed contracts, TXMAS- out of state or federal- contracts)
Electronic State Business Daily (ESBD)
Where we advertise solicitations and notice of awards for contracts over $25,000
Centralized Master Bidder's List (CMBL)
Master database for purchasing entities to to receive bids for their products or services. If
$10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible
vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation
A copy of the bid list (with date) must be placed in the procurement file
Vendor Performance Tracking System (VPTS)
Allows agencies to score vendors, track vendor performance, and provides information to
contract developersCollects vendor performance reports from the agencies.
When do you report to VPTS?
Contracts at or greater than $25k. Reporting is required in 30 days
What are the VPTS reporting requirements for contracts valued over $5 million?
Vendor performance reports are required annually and at each key milestone. The contract
can't be extended until the vendor performance reports have been submitted to VPTS
