LESSON 9- PROJECT MANAGEMENT
PLAN REVIEW EXAM QUESTIONS &
VERIFIED CORRECT ANSWERS
Bidder Conference
A meeting held by the buyer with potential vendors during the procurement process to allow
vendors to ask questions and get clarification on the project.
Change Control Board (CCB)
A board responsible for reviewing and approving, denying, or delaying change requests. The
change control board is usually made up of stakeholders, managers, project team members, and
others who might have an interest in the project.
Contract
A legally binding document that describes the work that will be performed, how the work will
be compensated, and any penalties for noncompliance
Corrective Actions
A type of change request that typically occurs during the Monitoring and Controlling processes.
Corrective actions bring the work of the project back into alignment with the project plan.
Cost-Reimbursable Contract
Provides the seller with payment for all costs incurred to deliver or produce the product or
service requested.
Defect Repairs
A type of change request that typically comes about during the Monitoring and Controlling
process group. Defect repairs either correct or replace components that are substandard or are
malfunctioning
Fixed-Price Contracts
A contract that states a fixed fee for the work that the vendor will perform.
Integrated Change Control
,A process that influences the factors that cause change, determines that a change is needed or
has happened, and manages and monitors change. All other change control processes are
integrated with this process
Make-Or-Buy Analysis
Determines the cost effectiveness of producing goods or services in-house vs. procuring them
from outside the organization.
Preventive Action
A type of change request that usually occur during the Monitoring and Controlling process
group. Preventive actions are implemented to help reduce the probability of a negative risk
event.
Procurement Planning
The process of identifying what goods or services will be purchased from outside the
organization. It uses make-or-buy analysis to determine whether goods or services should be
purchased outside the organization or produced internally.
Request for Proposal (RFP)
A document that is sent out to potential vendors requesting them to provide a proposal on a
product or service.
Solicitation
Obtaining bids and proposals from vendors in response to RFPs and similar procurement
documents prepared during the solicitation planning process.
Statement of Work (SOW)
Contains the details of a procurement item in clear, concise terms and includes the project
objectives, a description of the work of the project, and concise specifications of the product or
services required.
Time and Materials Contract
A type of contract where the buyer and the seller agree on a unit rate, such as the hourly rate
for a programmer. The total cost is unknown and will depend on the amount of time spent to
produce the product.
Project management key components
- scope statement
- project schedule
, - communication plan
- resource plan
- procurement plan
- project budget
- quality management plan
- risk management plan
Common causes of project changes
- timeline change
- funding change
- risk events
- requirements change
- quality change
- scope change
corrective actions
bring the work of the project into alignment with the project management plan.
preventive actions
implemented to help reduce the probability of a negative risk event.
defect repairs
either correct or replace components that are substandard or are malfunctioning.
change control systmes
Are documented procedures that describe how the deliverables of the project are controlled,
changed, and approved. They also describe and manage the documentation required to request
and track the changes and the updates to the project management plan
Key to avoiding chaos
to manage change in an organized fashion with an integrated change control system that looks
at the impact of any change across all aspects of the project plan.
Triple constraints
time, cost, scope
Three largest project killers
lack of adequate planning, poor risk planning, and inadequate change control processes.
PLAN REVIEW EXAM QUESTIONS &
VERIFIED CORRECT ANSWERS
Bidder Conference
A meeting held by the buyer with potential vendors during the procurement process to allow
vendors to ask questions and get clarification on the project.
Change Control Board (CCB)
A board responsible for reviewing and approving, denying, or delaying change requests. The
change control board is usually made up of stakeholders, managers, project team members, and
others who might have an interest in the project.
Contract
A legally binding document that describes the work that will be performed, how the work will
be compensated, and any penalties for noncompliance
Corrective Actions
A type of change request that typically occurs during the Monitoring and Controlling processes.
Corrective actions bring the work of the project back into alignment with the project plan.
Cost-Reimbursable Contract
Provides the seller with payment for all costs incurred to deliver or produce the product or
service requested.
Defect Repairs
A type of change request that typically comes about during the Monitoring and Controlling
process group. Defect repairs either correct or replace components that are substandard or are
malfunctioning
Fixed-Price Contracts
A contract that states a fixed fee for the work that the vendor will perform.
Integrated Change Control
,A process that influences the factors that cause change, determines that a change is needed or
has happened, and manages and monitors change. All other change control processes are
integrated with this process
Make-Or-Buy Analysis
Determines the cost effectiveness of producing goods or services in-house vs. procuring them
from outside the organization.
Preventive Action
A type of change request that usually occur during the Monitoring and Controlling process
group. Preventive actions are implemented to help reduce the probability of a negative risk
event.
Procurement Planning
The process of identifying what goods or services will be purchased from outside the
organization. It uses make-or-buy analysis to determine whether goods or services should be
purchased outside the organization or produced internally.
Request for Proposal (RFP)
A document that is sent out to potential vendors requesting them to provide a proposal on a
product or service.
Solicitation
Obtaining bids and proposals from vendors in response to RFPs and similar procurement
documents prepared during the solicitation planning process.
Statement of Work (SOW)
Contains the details of a procurement item in clear, concise terms and includes the project
objectives, a description of the work of the project, and concise specifications of the product or
services required.
Time and Materials Contract
A type of contract where the buyer and the seller agree on a unit rate, such as the hourly rate
for a programmer. The total cost is unknown and will depend on the amount of time spent to
produce the product.
Project management key components
- scope statement
- project schedule
, - communication plan
- resource plan
- procurement plan
- project budget
- quality management plan
- risk management plan
Common causes of project changes
- timeline change
- funding change
- risk events
- requirements change
- quality change
- scope change
corrective actions
bring the work of the project into alignment with the project management plan.
preventive actions
implemented to help reduce the probability of a negative risk event.
defect repairs
either correct or replace components that are substandard or are malfunctioning.
change control systmes
Are documented procedures that describe how the deliverables of the project are controlled,
changed, and approved. They also describe and manage the documentation required to request
and track the changes and the updates to the project management plan
Key to avoiding chaos
to manage change in an organized fashion with an integrated change control system that looks
at the impact of any change across all aspects of the project plan.
Triple constraints
time, cost, scope
Three largest project killers
lack of adequate planning, poor risk planning, and inadequate change control processes.
