NIGP – CPP EXAM QUESTIONS AND
ANSWERS
Misson Statement - ANSWER-A organizational statement that clearly and concisely
address the future nature and purpose of the entity. A short statement the tells who
the organization is and where they are going.
SOAR Framework - ANSWER-The SOAR Framework is similar to the SWOT
analysis. Like the SWOT, it identifies internal as well as external forces; however, it
focuses strictly on factors, which are considered to be "positive." The SOAR analysis
identifies the organization's strengths and opportunities. The analysis removes the
examination of Opportunities and Threats to identify Aspirations and Results. Users
of the SOAR analysis model are focused on outcomes and attempts to determine
where the organization wants to be.
PESTEL Analysis - ANSWER-The word PESTEL is a reference to the different
factors to be analysed: Political, Economic, Social, Technology, Environmental, and
Legal. It is important to mention that the use of the PESTEL analysis may require the
planning team to perform such research or gather data. This is especially true for the
Economic and Technology categories.
SWOT analysis - ANSWER-The SWOT (Strengths, Weaknesses, Opportunities, and
Threats) analysis is a strategic planning model that helps organizations identify
where they're doing well and where they can improve, both from an internal and
external perspective. It helps you focus on your strengths, minimizes threats, and
takes the greatest possible advantage of opportunities available to you.
Vision Statement - ANSWER-reflects where the organization is going. Vision
statements do not have a particular length. They can be as short or as long as
needed to get the point across.
Flow chart - ANSWER-A simple map demonstrating the steps in its process. The
flowchart will identify the beginning (with inputs) and outputs).
Cross Functional Flow Chart - ANSWER-A more sophisticated version of the
traditional flowchart that includes additional information such as roles and
responsibilities, user boundaries, and stakeholder relationships. The cross-functional
flowchart looks similar because it includes the same symbols as a traditional
flowchart; however, it also has "swim lane" which indicate where the responsibilities
belong.
Process mapping - ANSWER-Procurement should consider the use of process
mapping in their planning and execution of new or revised processes. The mere
process of developing the map allows users to quickly identify any gaps or holes in
the process, which must be addressed prior to implementation. Likewise, the map
itself provides a much easier illustration for stakeholders to follow. A good process
map is typically developed by a team of stakeholders, who may offer different
, perceptions of the steps to reach desired outcomes. There are several types of maps
that professionals may use to communicate the process.
Procedure Manuals - ANSWER-The procurement goals, objectives, and
responsibilities
A step-by-step outline of the procurement process including processing of
requisitions, solicitations, bid evaluation and award, issuance of purchase orders and
contracts, follow-up, and contract administration.
Guidelines and steps for preparing procurement requisitions, developing requisitions,
receiving and inspection, and documenting vendor performance.
A step-by-step outline of property and supply management programs including
inventory control and processes for transfer and disposal of surplus property.
Other special procedures such as the use of cooperative purchasing programs and
payment processes.
A listing of important forms used in the procurement process, instructions to bidders
and general conditions governing contracting, and a glossary of procurement terms.
Strategic Procurement planning - ANSWER-The goal of strategic procurement
planning is to establish a set of agreed-upon tactical goals and objectives within the
operational context of the entity, thus linking resource allocation decisions in a
priority-setting model. A thorough and well-crafted strategic procurement plan will
generate an effective and efficient procurement system.
Strategic Sourcing - ANSWER-Strategic sourcing is a methodology and process that
enables procurement professionals to analyse what and how they acquire products
and services, with the objectives of lowering costs to the entity and improving supply
fulfillment from the producer level to the end-user (supply chain). In addition,
strategic sourcing can help Procurement improve supplier performance, eliminate
non-value-add activities and costs, reduce waste, and minimize risk.
A state professional licensing board is considering new rules regulating the licensed
profession. The rules will impact the scope of practice of that profession and may
affect the income of licensees. A couple of members of the licensing board hold
positions established by law for licensees in this profession. When the board
discusses and votes on the rules, what should the board members who are
licensees do? - ANSWER-Declare the conflicts of interest, abstain from voting on the
new rules and request that their declaration and abstention be noted in the minutes
of the meeting.
Competitive Sealed Bid - ANSWER-The Competitive Sealed Bid process (or bid
process) is oriented around obtaining the lowest possible price.
Competitive Sealed Proposal - ANSWER-The Competitive Sealed Proposal process
(or proposal process) is oriented around obtaining the best value, which may or may
not come with the lowest possible price.
A Procurement Specialist in a large city is in the planning stages of a waste
management contract in a municipality in which labour unions are prevalent. Which
is a concern that may be addressed in the solicitation? - ANSWER-Workers safety,
ANSWERS
Misson Statement - ANSWER-A organizational statement that clearly and concisely
address the future nature and purpose of the entity. A short statement the tells who
the organization is and where they are going.
SOAR Framework - ANSWER-The SOAR Framework is similar to the SWOT
analysis. Like the SWOT, it identifies internal as well as external forces; however, it
focuses strictly on factors, which are considered to be "positive." The SOAR analysis
identifies the organization's strengths and opportunities. The analysis removes the
examination of Opportunities and Threats to identify Aspirations and Results. Users
of the SOAR analysis model are focused on outcomes and attempts to determine
where the organization wants to be.
PESTEL Analysis - ANSWER-The word PESTEL is a reference to the different
factors to be analysed: Political, Economic, Social, Technology, Environmental, and
Legal. It is important to mention that the use of the PESTEL analysis may require the
planning team to perform such research or gather data. This is especially true for the
Economic and Technology categories.
SWOT analysis - ANSWER-The SWOT (Strengths, Weaknesses, Opportunities, and
Threats) analysis is a strategic planning model that helps organizations identify
where they're doing well and where they can improve, both from an internal and
external perspective. It helps you focus on your strengths, minimizes threats, and
takes the greatest possible advantage of opportunities available to you.
Vision Statement - ANSWER-reflects where the organization is going. Vision
statements do not have a particular length. They can be as short or as long as
needed to get the point across.
Flow chart - ANSWER-A simple map demonstrating the steps in its process. The
flowchart will identify the beginning (with inputs) and outputs).
Cross Functional Flow Chart - ANSWER-A more sophisticated version of the
traditional flowchart that includes additional information such as roles and
responsibilities, user boundaries, and stakeholder relationships. The cross-functional
flowchart looks similar because it includes the same symbols as a traditional
flowchart; however, it also has "swim lane" which indicate where the responsibilities
belong.
Process mapping - ANSWER-Procurement should consider the use of process
mapping in their planning and execution of new or revised processes. The mere
process of developing the map allows users to quickly identify any gaps or holes in
the process, which must be addressed prior to implementation. Likewise, the map
itself provides a much easier illustration for stakeholders to follow. A good process
map is typically developed by a team of stakeholders, who may offer different
, perceptions of the steps to reach desired outcomes. There are several types of maps
that professionals may use to communicate the process.
Procedure Manuals - ANSWER-The procurement goals, objectives, and
responsibilities
A step-by-step outline of the procurement process including processing of
requisitions, solicitations, bid evaluation and award, issuance of purchase orders and
contracts, follow-up, and contract administration.
Guidelines and steps for preparing procurement requisitions, developing requisitions,
receiving and inspection, and documenting vendor performance.
A step-by-step outline of property and supply management programs including
inventory control and processes for transfer and disposal of surplus property.
Other special procedures such as the use of cooperative purchasing programs and
payment processes.
A listing of important forms used in the procurement process, instructions to bidders
and general conditions governing contracting, and a glossary of procurement terms.
Strategic Procurement planning - ANSWER-The goal of strategic procurement
planning is to establish a set of agreed-upon tactical goals and objectives within the
operational context of the entity, thus linking resource allocation decisions in a
priority-setting model. A thorough and well-crafted strategic procurement plan will
generate an effective and efficient procurement system.
Strategic Sourcing - ANSWER-Strategic sourcing is a methodology and process that
enables procurement professionals to analyse what and how they acquire products
and services, with the objectives of lowering costs to the entity and improving supply
fulfillment from the producer level to the end-user (supply chain). In addition,
strategic sourcing can help Procurement improve supplier performance, eliminate
non-value-add activities and costs, reduce waste, and minimize risk.
A state professional licensing board is considering new rules regulating the licensed
profession. The rules will impact the scope of practice of that profession and may
affect the income of licensees. A couple of members of the licensing board hold
positions established by law for licensees in this profession. When the board
discusses and votes on the rules, what should the board members who are
licensees do? - ANSWER-Declare the conflicts of interest, abstain from voting on the
new rules and request that their declaration and abstention be noted in the minutes
of the meeting.
Competitive Sealed Bid - ANSWER-The Competitive Sealed Bid process (or bid
process) is oriented around obtaining the lowest possible price.
Competitive Sealed Proposal - ANSWER-The Competitive Sealed Proposal process
(or proposal process) is oriented around obtaining the best value, which may or may
not come with the lowest possible price.
A Procurement Specialist in a large city is in the planning stages of a waste
management contract in a municipality in which labour unions are prevalent. Which
is a concern that may be addressed in the solicitation? - ANSWER-Workers safety,
