Certified Texas Contract Developer –CTCD: Questions
With Verified Solutions
Term, Managed, TXMAS Right Ans - Three types of contracts developed and
managed by the Contract Development and Contract Management Teams
within the Statewide Procurement Division.
At which dollar threshold does an agency have to notify at least three active
vendors on the Centralized Master Bidders List (CMBL) two of which must be
HUB? Right Ans - 10-25k
Solicitation Drafting Best Practices Right Ans - Vendor Communication
should mostly come to a stop and should be limited to clarifying actions at this
point in the procurement process
Generally, IFBs (Invitation for Bids) are used for procuring _______. Generally
RFPs (Request for Proposals) are used for procuring _______. Right Ans -
Goods; Services
What type of solicitation is typically used for purchases over 25k when
meeting specifications and price and the principal considerations for award.
Right Ans - Invitation for Bids (IFB)
Agencies are required to post solicitations to ESBD if a contract is valued at
$___ or more. Right Ans - 25k
Scoring Matrix Right Ans - The standardized form used by an evaluation
committee to evaluate a vendor response
Preferences Right Ans - These provisions are established by statute and
must be claimed by a vendor in the solicitation. They may be used to break a
tie.
What are two things usually included in the scope of work? Right Ans - A
description of the goods and/or services to be provided by the vendor,
Vendor/Agency responsibilities, evaluation of the vendor performance
,Negotiations Right Ans - Technical leveling, technical transfusion, and
auctioneering techniques are prohibited during ___.
legal elements that are necessary to form a binding contract Right Ans -
Offer, Acceptance, Legal Purpose, Consideration, Certainty of Subject Matter,
Competent Parties
For a contract over 50k, how long does the agency have to notify the
Legislative Budget Board (LBB) after award? Right Ans - 30 calendar days
What are important considerations when building a negotiation team?
Right Ans - . Select employees with effective negotiation and communication
skills
. Delegate a lead negotiator; Include personnel with decision making authority
. Tailor the strategy to the particular procurement.
Signs the Form 1295 during the contract development phase? Right Ans -
Vendor
If you suspect Fraud, Waste, or Abuse, who is this reported to? Right Ans -
State Auditors Office
After fact finding, when must vendor communication stop? Right Ans -
Once solicitation drafting process begins
A PO was issued and the company now wants additional quantities of the
same item. What must be issued? Right Ans - Purchase Change Order
What is the Purchasing Process Activity Requirement? Right Ans - First
check federal/state surplus, then WorkQuest and TCI, then TXMAS
What are the steps in procurement planning? Right Ans - Needs
Assessment, Cost Estimate, and Acquisition Plan
You need to issue a solicitation for painting services that that need to meet
time and square foot requirements. What solicitation method would you use?
Right Ans - Request for Proposal
, If you need to hire a professional engineer to complete a project what
procurement method would you use? Right Ans - Request for Qualifications
If you received a proposal for engineering services what are the top factors
you are reviewing? Right Ans - Qualifications and Skills
Can you negotiate if only one bid is received? Right Ans - Yes
The solicitation drafting process begins with? Right Ans - A kick off
meeting
What items should always be included in a solicitation? Right Ans -
calendar of events and timeline
A contract developer performs must verify what two elements of a vendor's
capabilities? Right Ans - Capactity to Perform and Financial Capability
What is a warranty? Right Ans - Legal promise or pledge (Not Guarantee )
What remedy would you ensure is included in your contract to protect against
loss where the value can not be pre established? Right Ans - Liquidated
Damages
T/F If it is anticipated that a contract value may exceed $100K an agency is
required to seek HUB subcontracting opportunities. Right Ans - True
Review contracts over $5M Right Ans - CAT Team
ESBD requires posting for a minimum of how many days? Right Ans - 14
calendar days
A Non-Disclosure is completed during the ___________ and __________ phases.
Right Ans - Solicitation preparation and evaluation
When a contract developer looks at catalogs and contacts vendors for product
information what are they doing? Right Ans - Market research
If a developer does not want to purchase on TCI what do they have to do?
Right Ans - Submit a waiver
With Verified Solutions
Term, Managed, TXMAS Right Ans - Three types of contracts developed and
managed by the Contract Development and Contract Management Teams
within the Statewide Procurement Division.
At which dollar threshold does an agency have to notify at least three active
vendors on the Centralized Master Bidders List (CMBL) two of which must be
HUB? Right Ans - 10-25k
Solicitation Drafting Best Practices Right Ans - Vendor Communication
should mostly come to a stop and should be limited to clarifying actions at this
point in the procurement process
Generally, IFBs (Invitation for Bids) are used for procuring _______. Generally
RFPs (Request for Proposals) are used for procuring _______. Right Ans -
Goods; Services
What type of solicitation is typically used for purchases over 25k when
meeting specifications and price and the principal considerations for award.
Right Ans - Invitation for Bids (IFB)
Agencies are required to post solicitations to ESBD if a contract is valued at
$___ or more. Right Ans - 25k
Scoring Matrix Right Ans - The standardized form used by an evaluation
committee to evaluate a vendor response
Preferences Right Ans - These provisions are established by statute and
must be claimed by a vendor in the solicitation. They may be used to break a
tie.
What are two things usually included in the scope of work? Right Ans - A
description of the goods and/or services to be provided by the vendor,
Vendor/Agency responsibilities, evaluation of the vendor performance
,Negotiations Right Ans - Technical leveling, technical transfusion, and
auctioneering techniques are prohibited during ___.
legal elements that are necessary to form a binding contract Right Ans -
Offer, Acceptance, Legal Purpose, Consideration, Certainty of Subject Matter,
Competent Parties
For a contract over 50k, how long does the agency have to notify the
Legislative Budget Board (LBB) after award? Right Ans - 30 calendar days
What are important considerations when building a negotiation team?
Right Ans - . Select employees with effective negotiation and communication
skills
. Delegate a lead negotiator; Include personnel with decision making authority
. Tailor the strategy to the particular procurement.
Signs the Form 1295 during the contract development phase? Right Ans -
Vendor
If you suspect Fraud, Waste, or Abuse, who is this reported to? Right Ans -
State Auditors Office
After fact finding, when must vendor communication stop? Right Ans -
Once solicitation drafting process begins
A PO was issued and the company now wants additional quantities of the
same item. What must be issued? Right Ans - Purchase Change Order
What is the Purchasing Process Activity Requirement? Right Ans - First
check federal/state surplus, then WorkQuest and TCI, then TXMAS
What are the steps in procurement planning? Right Ans - Needs
Assessment, Cost Estimate, and Acquisition Plan
You need to issue a solicitation for painting services that that need to meet
time and square foot requirements. What solicitation method would you use?
Right Ans - Request for Proposal
, If you need to hire a professional engineer to complete a project what
procurement method would you use? Right Ans - Request for Qualifications
If you received a proposal for engineering services what are the top factors
you are reviewing? Right Ans - Qualifications and Skills
Can you negotiate if only one bid is received? Right Ans - Yes
The solicitation drafting process begins with? Right Ans - A kick off
meeting
What items should always be included in a solicitation? Right Ans -
calendar of events and timeline
A contract developer performs must verify what two elements of a vendor's
capabilities? Right Ans - Capactity to Perform and Financial Capability
What is a warranty? Right Ans - Legal promise or pledge (Not Guarantee )
What remedy would you ensure is included in your contract to protect against
loss where the value can not be pre established? Right Ans - Liquidated
Damages
T/F If it is anticipated that a contract value may exceed $100K an agency is
required to seek HUB subcontracting opportunities. Right Ans - True
Review contracts over $5M Right Ans - CAT Team
ESBD requires posting for a minimum of how many days? Right Ans - 14
calendar days
A Non-Disclosure is completed during the ___________ and __________ phases.
Right Ans - Solicitation preparation and evaluation
When a contract developer looks at catalogs and contacts vendors for product
information what are they doing? Right Ans - Market research
If a developer does not want to purchase on TCI what do they have to do?
Right Ans - Submit a waiver
