PA NOTARY EXAM COMPLETE REVIEW - 302 ACTUAL EXAM QUESTIONS WITH CORRECT & VERIFIED ANSWERS

PA NOTARY EXAM COMPLETE REVIEW - 302 ACTUAL EXAM QUESTIONS WITH CORRECT & VERIFIED ANSWERS "The notary public bond, as well as the commission and oath of office, shall be recorded in the __________________________________ of the county in which the notary maintains an office at the time of appointment or reappointment. - Correct Answer recorder of deeds" "If a notary public fails to give bond and cause the bond and the commission and oath to be recorded within ___ days after the beginning of the term, his commission shall be null and void - Correct Answer 45" "The official notary signature shall be registered, in the "Notary Register" in the prothonotary's office of county where the notary maintains an office, within ______ days after appointment or reappointment. - Correct Answer 45" When does the notary need to print their name? - Correct Answer When their signature is illegible" "What is a notary prohibited from writing in their journal? - Correct Answer Personal information, such as complete Driver's License numbers, complete ID card numbers, complete Social Security numbers and complete account numbers" "Education needs to be completed within __ months of applying for appointment or reappointment - Correct Answer 6" "What is the amount of the required surety bond? - Correct Answer $10,000" "You must be at least ___ years old to be eligible for a notary commission in the state of Pennsylvania - Correct Answer 18" "True or False: You must live or work in this state to be eligible for a notary commission in the state of Pennsylvania - Correct Answer True" "There is a ___ day deadline between the date you are appointed and when you must have your bond, oath of office, and commission recorded in the office of the recorder of deeds in the county in which your maintain your office of record. - Correct Answer 45" "You have ____ months after you are authorized to sit for the notary exam to pass the test. - Correct Answer 6 months" "When your notary application is approved but you have not taken the oath of office, you are considered: - Correct Answer an appointee" "After your appointment you will take your oath of office. Your bond, oath of office, and notary commission must be recorded in the office of the ___________________________________ - Correct Answer recorder of deeds" "True or False? If you hold a current notary commission and are elected to the Pennsylvania State Senate you can continue to perform your notarial duties until your commission expires - Correct Answer False" "___________________________________ is a plea by which a defendant accepts a conviction as though a guilty plea has been entered but does not admit guilt. - Correct Answer Nolo contendere" "True or False? You are only permitted to take the notary exam twice without passing. - Correct Answer False" "Your official signature has to be registered in the ______________________ office of the county where you maintain your office of record. - Correct Answer prothontary's" "When you renew your four-year notary public commission, one of the requirements will be completing a: - Correct Answer notary public continuing education course which has been approved by the Department" "To be eligible for appointment and commission as a notary public an applicant must have completed ______ hours of approved notary education. - Correct Answer three hours" "True or False? When you leave your employer where you served as a notary public your employer should keep your notarial journal. - Correct Answer false" "True or False? You cannot perform a notarial act with respect to a record in which you or your spouse has a direct or pecuniary (monetary) interest. - Correct Answer True" "If your legal name changes you have ____ days to notify the department - Correct Answer 30" "A ________________________is a statement indicating the type of notarial act performed - Correct Answer notarial certificate" "True or False? After you receive your commission, you can perform notarial acts in any county within the state of Pennsylvania. - Correct Answer True" "True or False? You set the amount of the fees you will charge for notarial acts. - Correct Answer False. The department regulates the maximum fees a notary may charge for any notarial act. However, you may charge reasonable administrative fees for services like copying and postage" "You are not permitted to charge a fee for notarizing the supporting affidavit required in _____________________. - Correct Answer an emergency absentee ballot" "True or False? You are required to charge the fees the department defines for notarial acts. - Correct Answer False. The department regulates the maximum fee a notary may charge for any notarial act. However, you may waive your right to charge any fee or set your fees to lower amounts than those set by the department." "Your notarial seal must be a rubber stamp containing the words "___________________________" along with the words : - Correct Answer Commonwealth of Pennsylvania" "If your commission expires, you resign your commission or your commission is revoked what should you do with your journal(s)? - Correct Answer deliver them to the county recorder of deeds' office. Within 30 days you should deliver your journals to the recorder of deeds' office in the county where you maintain your office of record" "The maximum fee that can be charged for Certifying or attesting a copy or deposition as set by the department is: - Correct Answer $5" "Your notarial stamp must have a maximum height of ___________ and a maximum width of three and ½ inches. - Correct Answer one inch. Your notarial stamp must have a maximum height of one inch and maximum width of 3 ½ inches with a plain border" "If your official stamp is lost or stolen you must notify the department within _______ days. - Correct Answer 10" "True or False? The information in your notarial journal is private and cannot be shared. - Correct Answer FALSE. Your notarial journal is actually public record. You must give certified copies of any pages of the journal to a customer that asks for it within 10 days of the request. You must also provide certified copies in response to subpoenas and investigations" "True or false? You are required to record the time of day of the notarial act in your notarial journal. - Correct Answer TRUE" "If a notarial act relates to a statement made in or a signature executed on a record, the individual making the statement or executing the signature shall appear personally before the notarial officer. This requirement is called: - Correct Answer Personal Appearance" "RULONA specifies two tiers of government-issued identification documents to be used to establish identity: - Correct Answer a signature" "An Exception to the personal appearance requirement is: - Correct Answer there are no exceptions" "The identity of your customer must be ascertained by personal knowledge or: - Correct Answer satisfactory evidence" "True or False? A notary public may maintain a separate journal for tangible records and for electronic records. - Correct Answer true" "If your customer is not personally known to you and is unable to provide satisfactory evidence in the form of an acceptable identification you can verify their identity by relying on an individual who is personally known to you and personally known to your customer. This third party, called a __________________, must be in your presence along with your customer to make a verification on oath or affirmation confirming the identity of your customer. - Correct Answer credible witness" "A notarial certificate must be executed at the same time of the notarial act is performed and _________________ - Correct Answer while the customer is present" "The maximum fee that can be charged (per page) for noting a protest of a negotiable instrument as set by the Department is: - Correct Answer $3" "When performing a notarial act on 'nomination petitions' or 'nomination papers' with remaining empty lines for signatures you should - Correct Answer draw a line or X through those lines" "Your journal, whether in a physical form or electronic, must contain the following identification information in any order: Your name as it appears on your commission, _________________, your commission expiration date, your address of record, instructions for sending the journal to the recorder of deeds in the event of your death, the meaning of any uncommon abbreviations or symbols you use in your notarial journal and your signature. - Correct Answer your commission number" "When performing an oath or affirmation you should record all of the following in your journal EXCEPT: - Correct Answer the credit card number your customer used for payment" "What is the minimum you are allowed to charge for witnessing or attesting a signature? - Correct Answer $0 - nothing. You have the right to waive your fees for notary services. The rates the department has set are the maximum fees allowed. $5 is the maximum you can charge for witnessing or attesting a signature" "Entries in your notarial journal must be recorded in - Correct Answer chronological order by date" "You may perform a notarial act on a document that is a translation of a document that is in a language that you do not understand only if the person performing the translation - Correct Answer signs a verification on oath or affirmation. The notarized translation and verification on oath or affirmation must be attached to the document" "The notarial act ___________________________ takes place when your customer declares or promises in your presence that the statements they give are true or that they will perform an act or duty faithfully & truthfully. - Correct Answer Oath or Affirmation. Typically this is a spoken declaration but may be in writing and signed by your customers. If it is in writing, it should be signed in your presence" "When a negotiable instrument such as a check or money order is provided for payment and the payment is then denied (also known as "dishonored") the holder of the payment may ask you to issue a ________________- often referred to as a "certificate of dishonor". - Correct Answer protest" "True or False? You can issue a certified copy of a birth certificate as long as you have an embossed original. - Correct Answer False" "When performing a ______________________________ your customer signs a document and swears the contents are true. You then attach a notarial certificate to the document. - Correct Answer Verification on Oath or Affirmation" "The notarial act ___________________________ takes place when you act as a third-party witness as your customer signs a record. - Correct Answer Signature Witnessing" "True or False? When notarizing an acknowledgement your customer must sign the record in your presence. - Correct Answer False. If the record was signed prior to your customers appearance before you, you must ask your customer to acknowledge they signed the document voluntarily" "You are not permitted to notarize ________________________ - Correct Answer your own signature or your spouse's signature" "The department may fine a notary public up to $_________________ for each act or omission that violates the Department of State laws and rules. - Correct Answer $1,000" "You may not perform a notarial act with respect to a record in which you or your spouse has ________________________ - Correct Answer a direct or financial interest" "True or False? You are not permitted to advise your customer which notarial act to perform. - Correct Answer true" "Conduct which can lead to disciplinary action includes any of the following EXCEPT: - Correct Answer Refusing to perform a notarial act when you suspect your customer is not competent" "Disciplinary action can also be taken if you issue a certificate of dishonor for a document that is - Correct Answer not a negotiable instrument" "The Department will consult the _____________________or any successor document to determine whether a notary public has assisted a person in drafting legal records, giving legal advice or otherwise practising law. - Correct Answer Unauthorized Practice of Law (UPL) Committee Formal Opinion" "The department uses any of the following factors when considering disciplinary action EXCEPT: - Correct Answer your age" "You may not perform a notarial act with respect to a record in which you or your spouse has a direct or financial interest. A notarial act performed in violation of this is voidable. A financial interest would NOT include: - Correct Answer you or your spouse being employed by a company named in the document being notarized" "A declaration by an individual before a notarial officer that: - Correct Answer an acknowledgement" "A declaration, made by an individual on oath or affirmation before a notarial officer, that a statement in a record is true is - Correct Answer a verification on oath or affirmation" "In this course, "the Department" refers to - Correct Answer The Department of State" "Pennsylvania address you list on your application as the place you can be contacted by the department. - Correct Answer Office of Record" "Information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in viewable form - Correct Answer Record" "A term used to describe an individual acting as an authorized officer, agent, partner, trustee or other representative for a person other than an individual; a public officer, personal representative, guardian or other representative in the capacity stated in the record; an agent or attorney-in-fact for a principal or an authorized representative of another in any other capacity? - Correct Answer a representative capacity" "RULONA: - Correct Answer The Revised Uniform Law on Notarial Acts (RULONA) - Pennsylvania's new notary law - became effective on October 26, 2017" "Office of Record: - Correct Answer Pennsylvania address that you list on your application as the place you can be contacted by the Department. This address determines the county that must be shown on your official stamp and where your bond, oath and commission is recorded and official signature registered." "Acknowledgement: - Correct Answer A declaration by an individual before a notarial officer that: The individual has signed a record for the purpose stated in the record The individual has the identity claimed If the record is signed in a representative capacity, the individual signed the record with proper authority and signed it as the act of the individual or entity identified in the record." "Appointee - Correct Answer An individual who has been appointed or reappointed to the office of notary public but has not yet taken the oath of office." "Conviction - Correct Answer Entry of a plea of guilty or nolo contendere; a guilty verdict, whether after trial by judge or by jury; a finding of not guilty due to insanity or of guilty but mentally ill" "Electronic Signature - Correct Answer An electronic symbol, sound or process attached to or logically associated with a record and executed or adopted by an individual with the intent to sign the record" "Notarial Officer: - Correct Answer A notary public or other individual authorized to perform a notarial act" "Notary Public - Correct Answer An individual commissioned to perform a notarial act by the Department" "Official Stamp - Correct Answer A physical image affixed to or embossed on a tangible record or an electronic image attached or logically associated with an electronic record. The term includes a notary seal" "Recorder of deeds: - Correct Answer A county recorder of deeds or an official with similar duties and responsibilities. The term includes the commission of records of a county of the first class and the manager of the department of real estate of a county of the second class" "Verification on oath or affirmation: - Correct Answer A declaration, made by an individual on oath or affirmation before a notarial officer, that a statement in a record is true. This term includes an affidavit." "The Secretary of the Commonwealth is authorized to appoint and commission notaries public for a term of ____ years from the date of appointment - Correct Answer 4" "The jurisdiction of notaries public is coextensive with the boundaries of the _________ - Correct Answer Commonwealth" "Any person who is ___ years of age or over, who resides or is employed within this Commonwealth and who is of good character, integrity, and ability shall be eligible for the office of notary public - Correct Answer 18" "Any person who is a notary public and who resides outside this Commonwealth shall be deemed to have irrevocably appointed the ______ as the persons agent upon whom may be served any summons, subpoena, order or other process - Correct Answer Secretary of the Commonwealth" "Applications for appointment to the office of the notary public shall be made to the ______ - Correct Answer Secretary of the Commonwealth" "An applicant for notary public shall not have been convicted of or pled guilty or "nolo contendere" to a felony or a lesser offense incompatible with the duties of a notary public during the ____ year period preceding the date of the application - Correct Answer 5" "A notary applicant must complete at least ___ hours of approved notary education within the ___ month period immediately preceding his application - Correct Answer 3, 6" "Applications for reappointment to the office of notary public shall be filed at least __ months prior to the expiration of the commission under which the notary is acting - Correct Answer " "If the notary changes his office address within the Commonwealth, notice in writing or electronically shall be given to the Secretary and the recorder of deeds of the county of original appointment by the notary within _______ days of such change. - Correct Answer 5" "A notary public vacates his office by removing the notary's residence and _______________ address from the Commonwealth, and such removal shall constitute a resignation from the office of notary public as of the date of removal. - Correct Answer business" "Every notary, upon appointment and prior to entering the duties of notary public, shall take and subscribe the constitutional oath of office, and shall give a surety bond, payable to the Commonwealth of Pennsylvania, in the amount of $________________ - Correct Answer $10,000" "Every notary, upon appointment and prior to entering the duties of notary public, shall take and subscribe the constitutional oath of office, and shall give surety bond, payable to the Commonwealth of Pennsylvania, in the amount of ____ - Correct Answer $10,000" "Every notary bond shall have as surety a duly authorized surety company or ____ sufficient individual sureties, to be approved by the Secretary of the Commonwealth, conditioned for the faithful performance of the duties of the office of notary public. - Correct Answer TWO" "The notary bond ensures the faithful performance of the notary's duties and the delivery of notary's register and seal to the office of the recorder of deeds of the proper county in case of the death, resignation or disqualification of the notary within _______ days of such event. - Correct Answer 30" "If a notary moves his office to another county, he must within ___ days thereafter register his signature in the prothonotary's office of county where the notary maintains an office - Correct Answer 30" "In acting as a notary public, a notary shall sign the notary's name exactly and only as it appears on the __________________ or otherwise execute the notary's electronic signature in a manner that attributes such signature to the notary public identified on the commission. - Correct Answer commission" "Change of Name Whenever the name of any notary is changed by decree of court, or otherwise, such notary may continue to perform official acts, in the name in which he was commissioned, until the ______________________________. - Correct Answer expiration of his term" "When a notary changes his name, he must within thirty (30) days after entry of a name change decree, or after such name change, if not by decree of court, notify the ________________________________________ of such name change. - Correct Answer Secretary of the Commonwealth and recorder of deeds of county where he maintains an office" "When certifying a copy of a document or other item, what must a notary public do? - Correct Answer shall determine that the proffered copy is a full, true and accurate transcription or reproduction of that which was copied" "If an application or renewal is rejected, or a commission is revoked or recalled, or if a notary public resigns, applicant or notary shall deliver the seal to the department of state within ____ days after notice from the department or from date of resignation, as the case may be. - Correct Answer 10" "Any person who violates the provisions of this subsection shall be guilty of a summary offense and upon conviction thereof shall be sentenced to pay a fine not exceeding $______ or to imprisonment not exceeding ____ days, or both. - Correct Answer $300, 90" "A notarial officer (may/may not) perform a notarial act with respect to a record in which the notarial officer or notarial officer's spouse has a direct or pecuniary interest. - Correct Answer may not" "Notarial officer who takes an acknowledgement of a record shall determine, from _____ or satisfactory evidence of the identity of the person, that the Person appearing before notarial officer and making the acknowledgement is the person claimed. - Correct Answer personal knowledge" "RULONA is the abbreviation for - Correct Answer Revised Uniform Law on Notarial Acts RULONA 301" ""__________" is the declaration made in front of a notary that 1) the person signed the record for the reason stated in the record and 2) if the person signed as a representative, he did so with proper authority. - Correct Answer Acknowledgement" "T/F? The definition for "conviction" does not have to include a sentence ordered by the court - Correct Answer True" "An electronic symbol, sound or process attached to or logically associated with a record and executed or adopted by an individual with the intent to sign the record is known as _________ - Correct Answer Electronic signature" "T/F? A signature does not have to be in written form. - Correct Answer True" "T/F? A stamping device can be physical or electronic. - Correct Answer true" ""__________________" is a declaration made by an individual on oath or affirmation before a notarial officer, that a statement in a record is true. The term includes an affidavit. - Correct Answer Verification on oath or affirmation" "A notarial officer (may/may not) perform an notarial act with respect to a record in which the notarial officer or notarial officer's spouse has a direct interest - Correct Answer may not" "If a notary public performs a notarial act in which he has a pecuniary interest in the transaction, the notarial act is ________ - Correct Answer voidable" "A notarial officer who takes a verification of a statement on oath or affirmation shall determine identity from personal knowledge or __________________________ of the identity of the person. - Correct Answer satisfactory evidence" "If a notarial act relates to a statement made in or a signature executed on a record, person making statement or executing signature shall appear ________________ before the notary. - Correct Answer personally" "T/F? Satisfactory evidence of identity includes verification on oath or affirmation of a credible witness personally appearing before the notarial officer. - Correct Answer false" "Before a notary performs a notarial act, the notary must be satisfied that the individual executing the record is competent or has the capacity to execute the record - Correct Answer true" "The signature and title of a notarial officer (does / does not) establish the authority of the notarial officer to perform the notarial act. - Correct Answer does" "Signature and title of an individual performing a notarial act in this Commonwealth are prima facie evidence that 1) the signature is genuine and 2) _____________ - Correct Answer individual holds designated title" "Does a notarial act performed in another state have the same effect under the law of this Commonwealth - Correct Answer Yes, generally it has the same effect" "Does a notarial act performed under the authority of a federally recognized Indian tribe have the same effect under the law of this Commonwealth? - Correct Answer Yes it generally has the same effect" "Does a notarial act performed under the authority of a foreign state have the same effect under the law of this Commonwealth? - Correct Answer yes" "A notarial act shall be evidenced by a ___________ - Correct Answer certificate" "T/F? A notarial certificate does not have to be executed contemporaneously with the performance of the notarial act. - Correct Answer False" "A notarial certificate must be signed and ____ by the notarial officer - Correct Answer dated" "A notarial certificate must contain the ______ of the notarial officer - Correct Answer title" "A notarial certificate must identify the county and _____ in which the notarial act is performed - Correct Answer state" "If the notary determines that the individual's signature on the record or statement does not conform to the signature on a form of identification used to determine the identity of the individual; the notary public: A. can accept either signature B. can charge a higher fee because of the default C. may not question the identity D. may refuse to perform the notarial act. - Correct Answer D. may refuse to perform the notarial act." "Which of the following is not correct? A notarial act may be performed in this Commonwealth by: A. a judge of a court of record B. A clerk, deputy clerk of a court having a seal C. A recorder of deeds or deputy recorder of deeds D. Any pharmacist employed by a large chain - Correct Answer D. Any pharmacist employed by a large chain" "A notarial certificate must contain the ______ of the notarial officer - Correct Answer title" "The certificate of a notary must indicate the date of _________ of the notarial officer's commission - Correct Answer expiration" "If a notarial act regarding a tangible record is performed by a notary public, an official stamp (may / shall) be affixed to the certificate. - Correct Answer shall" "If a notarial act regarding a tangible record is performed by other than a notary public, an official stamp (may/shall) be affixed to the certificate - Correct Answer may" "If a notarial act regarding an electronic record is performed by a notary public or other than a notary, an official stamp (may/shall) be attached to or logically associated with the certificate - Correct Answer may" "A notarial officer (may/ may not) affix the notarial officer's signature to or logically associate it with a certificate until the notarial act has been performed - Correct Answer may not" "If a notarial act is performed regarding a tangible record, does a certificate have to be a part of or attached to the record? - Correct Answer yes" "The Revised Uniform Law on Notarial Acts (RULONA) requires that a notarial act must be evidenced by a ______ - Correct Answer certificate" "T/F? It is never acceptable for a notary to place one's signature and seal on a document, without any notarial language? - Correct Answer true" "The seal (may / must) be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated. - Correct Answer must" "Who is responsible for the security of the stamping device of the notary public? - Correct Answer notary public" "May a notary public allow a trusted friend to use the stamping device to perform a notarial act? - Correct Answer No" "On resignation of a notary public commission or on the expiration of the date set forth in the stamping device, the notary public shall disable the stamping device by destroying, defacing, damaging, erasing or securing it against use in a manner which renders it ___________________. - Correct Answer unusable" "An individual whose notary commission has been suspended or revoked shall surrender possession of the stamping device to the ______ - Correct Answer department" "A notary public shall maintain a journal in which the notary public records in ________ order all notarial acts that the notary public performs - Correct Answer chronological" "A journal may be created on a tangible medium or in an _______ format - Correct Answer electronic" "If the journal is maintained on a tangible medium, it shall be a bound register with ______ pages - Correct Answer numbered" "On death or incompetency of a notary public, the personal representative or guardian shall deliver the notary journal within ____ days to the office of recorder of deeds in county where notary maintained his office - Correct Answer 30" "T/F? A journal and each public record of the notary public are exempt from execution. - Correct Answer true" "A notary public shall give a ______ copy of the journal to a person that applies for it - Correct Answer certified" "A journal (may / may not) be used by any person other than the notary public. - Correct Answer may not" "A journal (may / may not) be surrendered to an employer of the notary public upon termination of employment. - Correct Answer may not" "Before a notary performs the initial notarial act with respect to an electronic record, a notary public shall notify the ____ that the notary will be performing notarial acts with respect to electronic records and identify each technology the notary intends to use. - Correct Answer department" "An applicant for appointment and commission as a notary public must be at least ____ years of age - Correct Answer 18" "An applicant for appointment and commission as a notary public must be a citizen or _________ of the united states - Correct Answer " "An applicant for appointment and commission as a notary public must be a resident or have a place of employment in ___________ - Correct Answer this Commonwealth" "An applicant for appointment and commission as a notary public must be able to read and write ________ - Correct Answer English" "A notary public application must be accompanies by a nonrefundable fee of $____, payable to the Commonwealth of Pennsylvania. This amount shall include the application fee for notary public commission and fee for filing of the bond with the department. A. $30 B. $42 C. $50 D. $65 - Correct Answer $42" "Within 45 days after appointment and before issuance of a commission as a notary public, the applicant must obtain a surety bond in the amount of $___ or the amount set by regulation of the department - Correct Answer $10,000" "T/F? If a notary public violates law with respect to notaries public in this Commonwealth, the surety or issuing entity is liable under the bond. - Correct Answer True" "The surety or issuing entity must give ____ days notice to the department before canceling the bond - Correct Answer 30" "A notary public may perform notarial acts in this Commonwealth only during the period in which a _______ is on file with the department - Correct Answer valid bond" "The official signature of each notary public shall be registered, for a fee of .50 cents, in the "Notary Register" provided for that purpose in the _____ office of the county where the notary public maintains an office - Correct Answer prothonotary's" "The official signature of each notary public shall be registered within ___ days after appointment or reappointment and ________days after moving to a different county 45, 30 - Correct Answer 45, 30" "In a county of the second class, the official signature of each notary public shall be registered in the office of ____________ - Correct Answer clerk of the courts" "Upon appointment and prior to entering into the duties of a notary public, the bond, oath of office and commission must be recorded in the office of the recorder of deeds of the county in which the notary public - Correct Answer maintains an office" "Within ____ days of recording the bond, oath of office and commission in the office of the recorder of deeds, a copy of the bond and oath of office must be filed with the department - Correct Answer 90" "A commission to act as a a notary public (does/ does not) not provide a notary public any immunity or benefit conferred by law of this Commonwealth on public officials or employees - Correct Answer does not" "A notary public applicant must, within the ____ month period immediately preceding application, complete a course of at least ____ hours of notary public basic education approved by the department - Correct Answer 6, 3" "T/F? The department may impose sanctions for failure to comply with RULONA - Correct Answer True" "An act which may result in sanctions of a notary public include conviction of a ______________. - Correct Answer felony" "T/F? An act which may result in sanctions of a notary public include conviction of any offense. - Correct Answer False" "T/F? The department may deny a notary public commission if the applicant was denied a notary public commission in another state - Correct Answer true" "The department may impose an administrative penalty of up to $______ on a notary public for each act or omission which constitutes a violation of RULONA - Correct Answer $1,000" "T/F? A person may seek and obtain civil remedies against notaries public - Correct Answer true" "T/F? Pretending to be a notary or a notarial officer and performing any actin in furtherance of such false pretense shall subject the person to the penalties set forth in 18 Pa.C.S. 4913 (relating to impersonating a notary public or a holder of a professional or occupational license. - Correct Answer true" "The database of notaries public verifies the authority of a notary public and indicates whether a notary public has notified the department that the notary public will be performing notarial acts on ________________ records. - Correct Answer electronic" "A commission as a notary public (does/does not) authorize the notary public to assist persons in drafting legal records, give legal advice or otherwise practice law - Correct Answer does not" "A commission as a notary public (does/does not) authorize the notary to act as an immigration consultant or an expert on immigration matters - Correct Answer does not" "A commission as a notary public (does/does not) authorize the notary to represent a person in a judicial or administrative proceeding relating to immigration to the united states, or united states citizenship - Correct Answer does not" "A notary public who is not an attorney (may/may not) use the term "notario" or "notario publico" - Correct Answer may not" "T/F? A notary public may advertise that he offers notarial services - Correct Answer true" "The failure of a notarial officer to perform a duty or meet a requirement specified in this chapter (does/does not) invalidate a notarial act performed by the notarial officer - Correct Answer does not" "The department may/may not promulgate rules to implement by the RULONA - Correct Answer may" "Who establishes the process for approving and accepting surety bonds under section 321(d) (relating to appointment and commission as notary)? - Correct Answer the department" "T/F? The department provides for administration of the examination under section 322(a) (relating to examination, basic education and continuing education) and course of study under section 322(b) - Correct Answer true" "The department may require applicants for appointment and commission as notaries public to submit ______ history record information as provided in 18 PA. C.S Ch. 91 - Correct Answer criminal" "An application for a commission as a notary public shall be accompanied by a non refundable fee of $___, payable to the Commonwealth of Pennsylvania (fee for notary public commission and fee for filing of bond within the department - Correct Answer $42" "Section: 321 Within _______ days appointment or reappointment, and prior to entering into the duties of a notary public, the bond, oath of office and commission must be recorded in the office of the recorder of deeds of the county in which the notary public maintains an office. - Correct Answer 45" "Section 321: Within ______ days of recording of the bond, oath of office and commission, a copy of the bond and oath of office must be filed with the department. - Correct Answer 90" "T/F? An acknowledgement of a married woman may be made in the same form as though she was unmarried - Correct Answer true" "The certificate of the acknowledging officer shall be completed by his signature, his official seal, if he has one, the title of his office, and if he is a notary public, the date his ____________ expires - Correct Answer commission" "T/F? If the acknowledgment is taken within this State, or if taken without this State by and officer if this State, or is made without the United States by an officer of the United States, no authentication shall be necessary. - Correct Answer true" "Persons serving with Armed Forces of the US or their dependents my acknowledge the same before any commissioned officer in active service of the armed forces of the US with the rank of ________________________________ or higher. - Correct Answer SECOND LIEUTENANT" "The fee for taking an acknowledgement is _______ - Correct Answer $5" "The fee for taking an acknowledgement (each additional name) is ____ - Correct Answer $2" "The fee for administering oath or affirmation (per individual taking oath or affirmation) is - Correct Answer $5" "The fee for taking verification on oath or affirmation (no matter how many signatures) is _____ - Correct Answer $5" "The fee for witnessing or attesting a signature (per signature) is $_______. - Correct Answer $5" "The fee for certifying or attesting a copy or deposition (per certified copy) is $_______. - Correct Answer $5" "The fee for noting a protest of a negotiable instrument (per page) is $_______. - Correct Answer $3" "Notaries may only charge fees as set by the________________. - Correct Answer Department of State" "Fees must be __________________ stated. - Correct Answer separately" "List of Fees must be displayed (if notary charges fees). In the alternative, notary may _______________________________________________________________. - Correct Answer provide a list of fees to person requesting it" "T/F? Fees may be waived by notaries - Correct Answer True" "Fees are the property of the _________ (and not the employer) unless the notary and employer enter into a different agreement. - Correct Answer notary" "Notaries may charge clerical and administrative fees and customers should be informed __________ to notarization. - Correct Answer prior" "A NOTARY PUBLIC (MAY/MAY NOT) CHARGE ANY FEE FOR NOTARIZING THE SUPPORTING AFFIDAVIT REQUIRED IN AN EMERGENCY ABSENTEE BALLOT OR THE AFFIDAVIT OF A PERSON NEEDING ASSISTANCE TO VOTE AN ABSENTEE BALLOT - Correct Answer MAY NOT" "If a notary applicant is not a resident of Pennsylvania, the applicant must have a place of employment or practice in ____________________________________. - Correct Answer this Commonwealth" "If a notary public neither resides nor works in the Commonwealth, he is deemed to have resigned from the office of notary public and must notify the Department within ___ days of the effective date of resignation - Correct Answer 30" "If an applicant's preferred signature is not legible and recognizable, what must the applicant do? - Correct Answer Must legibly print his or her name immediately adjacent to the signature" "Notary public must notify the Department Of State within ____ days of any change in the information on file with the department - Correct Answer 30" "Notification of loss or theft of stamping device under section 318(b) shall be made in writing or electronically to the Department within ____ days after the date the notary public or personal representative or guardian discovers that the stamping device was lost, misplaced, stolen, or otherwise unavailable - Correct Answer 10" "A notary journal (may/may not) contain any personal financial or identification information about the notary's clients such as complete social security numbers, complete drivers license numbers or complete account numbers - Correct Answer may not" "If a fee is waived or not charged, the notary public shall indicate this fact in the journal entry, using ______________________________________________. - Correct Answer "n/c" or 0, zero notation" "Each page of the notary journal shall be _____________________ numbered from the beginning to the end of the journal. - Correct Answer consecutively" "T/F? Neither initials alone nor nicknames will be accepted on the application or as part of the signature required on a notarial act. - Correct Answer true" "The certificate of notarial act must be worded and completed using only letters, characters, and a language that are read, written, and understood by ______________ - Correct Answer the notarial officer" "A notarial officer may perform a notarial act on a document that is a translation of a document if the person performing the translation signs a ___________ stating that the translation is accurate and complete - Correct Answer verification on oath or affirmation" "A notary public (may/may not) perform a notarial act with respect to a record which is designed to provide information within blank spaces - Correct Answer may not" "T/F? A record may be signed in the notarial officer's presence or a record may be signed prior to the acknowledgment. - Correct Answer true" "T/F? For purposes of attaching a notarial certificate to a tangible record, securely attached means stapled, grommeted, or otherwise bound to the tangible record - Correct Answer true" "A notary public who wishes to perform notarial acts with respect to electronic records shall be authorized by the _________ to act as an "electronic notary" or "e-notary" prior to performing notarial acts with respect to electronic records - Correct Answer department" "T/F? All requirements of a notarial act performed with respect to a tangible record apply to an electronic record. - Correct Answer true" "T/F? If a record is intended to be sent overseas and requires an apostille or certification from the U.S. Department of State or Pennsylvania Department of State, the record must be certified by office where original or official copy of record is maintained or by the public official who issued the record. - Correct Answer true" "T/F? A notary may not notarize his or her own signature or statement or a spouse's signature or statement, notarize records in blank, or post due-date or pre-date notarial acts - Correct Answer true" "T/F? No person who represents himself in a legal matter shall be considered to have engaged in the unauthorized practice of law. - Correct Answer true" "Which of the following is not listed as a notarial act in RULONA 302? A. Taking an acknowledgement B. Administering an oath or affirmation C. Witnessing or attesting a signature D. Testifying on a civil jury - Correct Answer D. Testifying on a civil jury" ""Person" (RULONA 302) does not include A. Any individual B. A government or governmental subdivision agency C. A trained pet D. Any other legal or commercial entity - Correct Answer C. A trained pet" "In which of the following cases is a notary prohibited from performing a notarial act? In all cases where: A. notary is a shareholder of a publicly traded company that is a party to the transaction B. The notarial officer's wife has a pecuniary interest C. Notary is an employee of a corporate party D. Fee of notary is not contingent on the transaction - Correct Answer B. The notarial officer's wife has a pecuniary interest" "Specified satisfactory evidence includes all of the following, except: A. a passport B. a driver's license C. nondriver identification card D. an IRS W-2 form - Correct Answer D. an IRS W-2 form" "Which of the following is not specifically authorized to perform notarial acts? A. a notary public B. A member of the major judiciary C. Certain clerks of recorder of deeds D. an individual authorized by law - Correct Answer B. A member of the major judiciary" "Which of the following is not correct? A notarial certificate: A. must be executed contemporaneously with the performance of the notarial act B. Be signed and dated by the notarial officer C. Must state the country in which executed D. Must contain the title of the notarial officer - Correct Answer C. Must state the country in which executed" "Which of the following is not a short form certificate of notarial action? A. Verification on oath or affirmation B. Witnessing or attesting a signature C. Certifying a reconstructed record as a true copy D. Certifying the transcript of a deposition - Correct Answer C. Certifying a reconstructed record as a true copy" "Which of the following does not apply to the official stamp of a notary public? A. The words "Commonwealth of Pennsylvania" B. The words "Navy Seal" C. County where notary public maintains his office D. Date notary commission expires - Correct Answer B. The words "Navy Seal"" "Which of the following do not apply to the official stamp of a notary public? A. The name as it appears on the commission of the notary public and the words "Notary Public" B. The words "Notary Seal" C. The date the notary public's commission expires D. The date of birth of the notary - Correct Answer D. The date of birth of the notary" "Which is not correct? A notary journal entry contains: A. Date and time of notarial act B. Description of record, if any, and type of notarial act C. Initials and address of each individual for whom notarial act is performed D. If identity of individual is based on personal knowledge, a statement to that effect - Correct Answer C. Initials and address of each individual for whom notarial act is performed" "If a notary resigns or his commission is revoked, he shall deliver the journal of the notary public to the office of the recorder of deeds in the county where the notary public last maintained an office within _____ days of resignation or revocation of commission. A. 10 B. 30 C. 45 D. 60 - Correct Answer 30" "A notary public may advertise or represent that the notary public may: A. Assist persons in drafting legal documents B. Give legal advice C. Practice law D. Perform notarial duties - Correct Answer D. Perform notarial duties" "Which of the following is not correct? The acknowledgement of any instrument within this state may be made before: A. judge of a court of record B. Clerk, prothonotary or deputy prothonotary C. Deputy clerk of a court having a seal D. A secretary of an attorney - Correct Answer D. A secretary of an attorney" "Which of the following is not correct? The acknowledgement of any instrument within this state may be made before a: A. recorder of deeds or deputy recorder of deeds B. Bank Supervisor C. Notary Public D. Justice of the peace, magistrate, or alderman - Correct Answer B. Bank Supervisor" "Which of the following is not correct? The acknowledgement of any instrument may be made without the state, but within the united states by: A. a clerk or deputy of any federal court B. a federal employee in good standing C. A clerk, prothonotary, or deputy prothonotary or deputy clerk of any court of record of any state or other jurisdiction D. A notary public, recorder of deeds - Correct Answer B. a federal employee in good standing" "Which of the following is not correct? The acknowledgement of any instrument may be made outside the US before: A. An ambassador, minister, charge d'affaires, consul, commercial attache B. A notary public of country where acknowledgement is made C. An official interpreter D. A judge or clerk of a court of record of the country where acknowledgement is made - Correct Answer C. An official interpreter" "Which of the following is eligible to hold the office of notary public? A. Judge of a higher court B. Member of Congress C. the head of a Pennsylvania state dept. D. A druggist who qualifies for the office - Correct Answer D. A druggist who qualifies for the office" "The seal shall have a maximum height of _______________ with a plain border. A. (.5) inch and width of two and one-half (2 1/2_ B. (1.5) inch and width of three and one-half (3 1/2) C. (1) inch and width of three and one-half (3 1/2) D. (2) inch and width of four and one-half )4 1/2) - Correct Answer C. (1) inch and width of three and one-half (3 1/2)" "Which of the following is not correct? A notary public is not required to use an electronic seal, if the following information is attached to the electronic signature or electronic record being notarized, acknowledged, or verified? A. The full name is the notary along with the words "Notary Public" B. The name of the county in which the notary maintains office C. The date of the notary's commission is due to expire D. The brand name of the electronic device being used - Correct Answer D. The brand name of the electronic device being used" "Which of the following is not correct? Notaries have power to: A. administer oath B. Certify copies C. Take affidavits D. Interrogate witnesses during a trial - Correct Answer D. Interrogate witnesses during a trial" "Which of the following is not correct? Notaries have power to: A. administer affirmations B. Take depositions C. Adjudge a person in contempt D. Take verifications - Correct Answer C. Adjudge a person in contempt" "Which of the following regarding notary fees is not correct? A. Fees of notaries shall be fixed by the Secretary with approval of the Attorney General B. A notary shall not charge a fee in excess of fees fixed by the Secretary C. Fees of notaries public shall be displayed in a conspicuous request to any person utilizing the services of the notary D. A notary may charge a greater fee for a time-consuming cases - Correct Answer D. A notary may charge a greater fee for a time-consuming cases" "Which of the following regarding notary fees is not correct? A. The fees of the notary shall be separately stated B. A notary public may waive the right to charge a fee, in which case the fees do not have to be displayed C. A notary fee charged by an attorney may be double the statutory fee D. The fee for any notary public employed by a bank or banking institution shall be property of the notary - Correct Answer C. A notary fee charged by an attorney may be double the statutory fee" "The jurisdiction of the notaries public is coextensive with the boundaries of the: A. United States B. North America C. Commonwealth D. County where principal office is located - Correct Answer Commonwealth" "Any person who is a notary public and who resides outside this commonwealth shall be deemed to have irrevocably appointed the _________ as the person's agent upon whom may be served any summons, subpoena, order or other processes A. clerk of the county B. Public attorney C. Controller of the commonwealth D. Secretary of the commonwealth - Correct Answer D. Secretary of the commonwealth" "A notary applicant must complete at least _____ hours of approved notary education within the _____ month period immediately preceding his application. A. 6, 3 B. 3,3 C. 3, 12 D. 3,6 - Correct Answer D. 3,6" "An applicant for notary public shall not have been convicted of or pled guilty or "nolo contendre" to a ______ or a lesser offense incompatible with the duties of a notary public during the ________ year period preceding the date of the application A. offense, 3 B. Felony, 5 C. Misdemeanor, 3 D. Petty offense, 5 - Correct Answer B. Felony, 5" "Applicant for Reappointment to the office of notary public shall be filed at least ____ months prior to the expiration of the commission under which the notary is acting A. 2 B. 3 C. 4 D. 6 - Correct Answer A. 2" "If the notary changes his office address within the Commonwealth, notice in writing or electronically shall be given to the Secretary and the recorder of deeds of the county of original appointment by the notary within _______ days of such change. A. 5 B. 10 C. 20 D. 30 - Correct Answer A. 5" "Every notary, upon appointment and prior to entering the duties of notary public, shall take and subscribe the constitutional oath of office, and shall give a surety bond, payable to the Commonwealth of Pennsylvania, in the amount of $________________ A. $5,000 B. $10,000 C. $15,000 D. $20,000 - Correct Answer B. $10,000" "If a notary public bond, as well as the commission and oath of office, shall be recorded in the _______ of the county in which the notary maintains an office at the time of appointment or reappointment A. Office of the chief clerk B. Comptrollers office C. Office of the recorder of deeds D. Fiduciary office - Correct Answer C. Office of the recorder of deeds" "If a notary public fails to give bond and cause the bond and the commission and the oath to be recorded within _____ days after the beginning of the term, his commission shall be null and void A. 10 B. 15 C. 30 D. 45 - Correct Answer D. 45" "The official notary signature shall be registered, in the "Notary Register" in the prothonotary's office of county where the notary maintains an office, within ______ days after appointment or reappointment. A. 10 B. 15 C. 30 D. 45 - Correct Answer D. 45" "If a notary moves his office to another county, he must within ____ days thereafter register his signature in the prothonotary's office of county where the notary maintains an office: A. 10 B. 15 C. 20 D. 30 - Correct Answer D. 30" "In acting as a notary public, a notary shall sign the notary's name exactly and only as it appears on the __________________ or otherwise execute the notary's electronic signature in a manner that attributes such signature to the notary public identified on the commission. A. Birth certificate B. Social security card C. Notary public commission D. Graduation certificate - Correct Answer C. Notary public commission" "Whenever the name of any notary is changed by decree of court, or otherwise, such notary may continue to perform official acts, in the name in which he was commissioned, until____________. A. the expiration of 10 days. B. the expiration of 30 days, C. the end of the calendar year. D. the expiration of his term. - Correct Answer D. the expiration of his term." "RULONA is the abbreviation for ________________________________. A. Redrafted Unaltered Law on Notarial Acts B. Reviewed Unmodified Law of Notarial Acts C. Reworked Uniform Law on Notarial Acts D. Revised Uniform Law on notarial Acts - Correct Answer D. Revised Uniform Law on notarial Acts" "Which of the following is not correct? Prohibited entire in a notary public journal include an individual's first initial and last name in combination with and linked to any one or more of the following data elements when the data elements are not encrypted or redacted A. Social security number B. Driver's license number C. Financial account number D. The fee paid by the receiver of the notarial service - Correct Answer D. The fee paid by the receiver of the notarial service" "Which of the following is not correct? Records for which a notary may not issue a certified copy include: A. Vital Records (birth/death) B. US Naturalization Certificates C. Any government issued record which on its face states "do not copy" or "illegal to copy" etc D. Any record which is allowed by law to copy or certify - Correct Answer D. Any record which is allowed by law to copy or certify" "Which of the following is correct? Records for which a notary may not issue a certified copy include: A. Private records, leases B. Driver's licenses, transcripts, bills of sale C. Diplomas, contracts, medical records D. US Naturalizations certs - Correct Answer D. US Naturalizations certs" ""___________" is the declaration in front of a notary that: 1) The person signed the record for the reason stated in the record and that 2) if the person signed as a representative, he did so with proper authority A. transfiguration B. Bonafied statement C. Acknowledgement D. Assessment - Correct Answer C. Acknowledgement" ""___________________________" is a declaration made by an individual on oath or affirmation before a notarial officer, that a statement in a record is true. The term includes an affidavit A. Statement B. Verification on oath or affirmation C. soliloquy D. Affirment - Correct Answer B. Verification on oath or affirmation" "If a notary public performs a notarial act in which he has a pecuniary interest in the transaction, the notarial act is _________ A. financially sound B. Monetarily recorded C. permissible D. voidable - Correct Answer D. voidable" "A notarial act shall be evidenced by a _________________________. A. copy of the document B. transcript of judgement C. certificate D. certified copy of the ID - Correct Answer C. certificate" "A notarial certificate must be executed: A. 24 hours before the acknowledgment B. Contemporaneously with the performance of the notarial act C. in front of 2 witnesses D. with malintent - Correct Answer B. Contemporaneously with the performance of the notarial act" "A notarial certificate must identify the county and ___________ in which the notarial act is performed A. town B. Village C. City D. State - Correct Answer D. State" "The certificate of a notary must indicate the date of _________ of the notarial officer's commission A. commencement B. Anniversary C. Expiration D. Initiation - Correct Answer C. Expiration" "Whos is responsible for the security of the stamping device of the notary public? A. the county clerk B. The register of deeds C. Secretary of the commonwealth D. The notary public - Correct Answer D. The notary public" "A notary public shall maintain a journal in which the notary public records in ___________ order all notarial acts that the notary public performs A. Lunar calendar B. Chronological C. Alphabetical D. Limit - Correct Answer B. Chronological" "If the journal is maintained on a tangible medium, it shall be a bound register with ______________________ pages. A. 8.5" X 11" inches B. Numbered C. More than 100 D. White - Correct Answer B. Numbered" "Before a notary performs the initial notarial act with respect to an electronic record, a notary public shall notify the __________________ that the notary will be performing notarial acts with respect to electronic records and identify each technology the notary intends to use. A. county clerk B. chief clerk D. county assessor D. department - Correct Answer D. department" "An applicant for appointment and commission as a notary public must be able to read and write A. Spanish and English B. At least English and one other language C. Three languages D. English - Correct Answer D. English" "An applicant for appointment and commission as a notary public must be at least _____ years of age and be a citizen or _________ of the United States A. 21..... Foreign national B. 18.....Permanent legal resident C. 21......Alien resident D. 18.....Temporary resident - Correct Answer B. 18.....Permanent legal resident" "An applicant for appointment and commission as a notary public must be a resident or have a place of employment in _________ and be able to read and write ______ A. this commonwealth......English B. Pennsylvania....two languages C. This commonwealth.......Spanish D. The county of appointment...two languages - Correct Answer A. this commonwealth......English" "A notary public application must be accompanies by a non