Epic Certification Study Guide

EPIC CERTIFICATION STUDY GUIDE What is Chronicles, and is it unique to Epic's clinical products? - Chronicles is Epic's database management system and is used by all its software applications. Fill in the blanks: Master files contain ___________. If you compare two records in the same master file, you find that the _________ are the same, but the ___________ can be different. - Records, items, values True or False: Hyperspace does not store patient data. - True 1. Using the filing cabinet analogy, match each Epic term to its counterparts: a. Masterfile b. Record c. Item d. Contact - a. Masterfile - Drawer b. Record- Folder c. Item- Question d. Contact- Paper Which of the following pieces of the Chronicles structure represents a single entity in the system, for example, a single patient, a single provider, or a single medication? - Record Which of the following pieces of the Chronicles structure keeps track of the changes in the records data over time? - Contact Which of the following items does not change per contact? - DOB Page up - Previous Screen (move to the previous menu) or (Exit) opt - Return to main menu = - Re-open last accessed record ? - List of all possible records Shift +F5 - Help Item number - A unique number used to identify the item. Item Title - A descriptive title given to each item. Guarantor - The financially and legally responsible party. Typically refers to the patient, or one who is financially responsible for their medical bills, such as parent, guardian, or employer. Coverage - The insurance company, aka the payor, and the details of the benefit plan information. For example, insurance company Bravo Insurance (payor) offers Bravo Gold (plan) to insured members. Bravo Gold covers office visits at 80% of the billed amount. Subscriber - The person whose name is on the insurance plan Member - A person covered on the insurance plan. The subscriber would also be a member of their own insurance plan. Three specific Epic records work behind the scenes to ensure patients receive their statement Patient - (EPT) records contain patient demographics; patient demographics are not to be confused with billing demographics, which are stored in the guarantor account. Guarantor account - (EAR) records store information concerning the person responsible for the self-pay portion of the visit. It stores all of the information about charges, payments, adjustments, billing demographics, as well as claim and statement history Coverage - (CVG) records store information about the patient's payor and plan, with details such as effective dates for the coverage, and subscriber demographics. What Icon in MyChart shows you