Getta_Byte_Software_project Week 4/MGMT404 Week 4: Course Project Part 2

Contents 1. Introduction 3 1.1 Project goals and objectives 3 1.2 Management of the project 4 1.3 Internal and external factors that may affect processes and procedure of the project 4 2 Stakeholder Engagement Plan 10 3 Communication management plan 11 4 Project Scope Statement 13 1. Introduction Getta Byte Software project 1.1 Project goals and objectives The Getta Byte Software project is a mission that is formed with the main goal in mind of substituting the on-going manual online-based billing system that will enable a concise, easy, and fast data entry system. It is worth noting that the existing system has the capability of helping the company to carry out the duties in daily operations. This is quite fine, but there are a few challenges that call for an online system. The first concern is that the existing system is manual and, therefore, time-consuming and very inaccurate. A lot of time is needed in entering the information into the system, and the result is the inconsistency of the data entered and, therefore, putting the company at risk. The solution to this problem is to come up with an automated system that shall be very fast and produce accurate data. The system shall be base on the online operation, which will enhance an easy way of entering the data, conceive a dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of the total labor per month since human resources to operate the billing system shall be reduced. The extra cost saved by the company shall be used elsewhere and hence, raising the total profits made by the company each month. The project focuses on working with a bunch of people to spread risks in the company. These people shall include the CFO, CEO, the billing department, and also customer care services. The success of the project shall be attributed to the fact that the billing cycles are reduced to more than 30% each month. As per the project schedule, it is expected that the first piloting shall be done by September 1 st. This shall imply that the development and testing of the software shall be done by 15th August. This shall give ample ti