MGMT 404 Project Management; Getta Byte Software project final 2020/2021

Running Head: Getta Byte Software project




Crystal Persad

Devry University

Professor Teodor Sauca

26th August, 2020

Getta Byte Software Project

,Getta Byte Software project


Contents
1. Introduction..............................................................................................................................3

1.1 Project goals and objectives..............................................................................................3

1.2 Management of the project...............................................................................................4

1.3 Internal and external factors that may affect processes and procedure of the project......4

2 Stakeholder Engagement Plan...............................................................................................10

3 Communication management plan........................................................................................11

4 Project Scope Statement........................................................................................................13

5 WBS And the Project Schedule.............................................................................................16

5.1 WBS................................................................................................................................16

5.2 Project scheduling...........................................................................................................18

6 Resource Allocation...............................................................................................................20

7 Cost Overview.......................................................................................................................23

8 Risk Register..........................................................................................................................26

9 Conclusion.............................................................................................................................28

10 References..............................................................................................................................28




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,Getta Byte Software project


1. Introduction
1.1 Project goals and objectives

The Getta Byte Software project is a mission that is formed with the main goal in mind of

replacing the current manual billing system with an online software-based system that will

enable accurate, easy and fast data entry system. It is worth noting that the existing system has

the capability of helping the company to carry out the duties in daily operations. This is quite

fine, but there are a few challenges that calls for an online system. The first concern is that the

existing system is manual and therefore, time consuming and very inaccurate. A lot of time is

needed in entering the information into the system and the end result is the inconsistency of the

information entered and therefore, putting the company at risk. The solution to this problem is to

come up with an automated system that shall be very fast and produce accurate data. The system

shall be base on online operation which will enhance an easy way of entering the data, conceive

a dynamic update towards the receivables. The system shall have a goal of saving up to 25 % of

the total labor per month since, human resources to operate the billing system shall be reduced.

The extra cost saved by the company shall be used elsewhere and hence, raising the total profits

made by the company each month. The project focuses towards working with a bunch of people

to spread risks in the company. These people shall include the CFO, CEO the billing department

and also customer care services. The success of the project shall be attributed to the fact that the

billing cycles are reduced to more than 30% each month.

As per the project schedule, it is expected that the first piloting shall be done by September

1st. This shall imply that the development and testing of the software shall be done by 15th

August. This shall give an ample time to facilitate the first piloting study and see if the system is

working correctly and in accordance to the expectations and goals of the project. The final real


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, Getta Byte Software project


ease of the software shall be done by September 1st, this will be after having checked all parts

that are not in a good working condition and rectify them accordingly. The project is budgeted $

250, 000 for the entire work. Therefore, the work shall be scheduled accordingly and individual

tasks split to enable the project team to carry out all duties with little or no friction.

1.2 Management of the project

The project charter shall establish the requirements of the project and the basic needs of the

project. In addition, the person who shall be liable of carrying out the entire project is the project

manager. The project manager shall then appoint their team such as the human resource manager,

the software engineer, the project coordinator and other different people who shall carry out

duties assigned to them by the project manager. Each person shall be responsible in their area of

operation to make sure that there is smooth running of activities. The project manager role shall

be to oversee the entire process and therefore, providing all the resources, including the human

resource, material and cost that shall be used in the project. The project manager will also ensure

that communication is done and there is adequate control of all the resources provided.

1.3 Internal and external factors that may affect processes and procedure of the project

As the project progresses, there is a likelihood that other internal and external factors may

pose risks and hence challenging or even controlling the decisions made by the people,

processes, project and even the procedure followed when carrying out individual tasks. The first

factor is understanding the risks that may come to place or the potential risks that are likely to

happen. The project team need to understand the risks that are likely to affect the project so that

they can device method that will ensure that the impact of all negative risks is reduced as much

as possible. The network issue has been identified as an external factor that may affect the

normal operation of the project. It is worth noting that the project is online based and therefore,

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