EPIC CLN 251 252 FULL SOLUTION STUDY
GUIDE
◉ INI
Answer: • Epic master files are identified by a label called an INI.
• A master file's INI is simply a three-character initial (INI).
Examples:
• User master file = EMP (Employee)
• Provider master file = SER (Schedulable Epic resource)
• Patient master file = EPT (Epic patient)
◉ Types of Category lists: system, extendible, customer.
Answer: System owned = working in the Category List Maintenance
activity, you know a category list is uneditable when you see
"Release Range: All Categories" under the list name.
Extendible = When working in the Category List Maintenance
activity, you will know that a list is an extendible list when you see a
message like "Release Range: From 1 to 3".
Customer owned = working in the Category List Maintenance
activity, you can identify a particular category list as customer-
controlled when you see a message like "Release Range: All
Customer Owned".
,◉ Category value
Answer: When you use the term 'category list,' you are referring to
an entire list. Each individual choice on
the list is called a category value. Values have certain details
associated with them: number, title,
synonym, and abbreviation.
◉ Category list
Answer: • A category list is a defined set of possible values for a
particular item.
• Category lists are used in the system for these purposes:
Standardization of responses for reporting
Speed: Typing time is reduced since you can select from category
lists by completion matching
Triggering other functionality in the system (for selected values)
◉ You're working in the Category List Maintenance activity and see
this message: "Release Range: All Categories". What does that mean?
Answer: It means that the category list is a system (Epic controlled)
list, so it is uneditable.
◉ When you delete a category value, what happens in addition to
making that value no longer available as a choice on the category
list?
,Answer: Any records that had items pointing to that particular value
now appear value-less (empty) but a pointer remains.
◉ What information do you need to access a list in the Category List
Maintenance activity?
Answer: You need the INI and item number.
◉ Explain: The difference between what security impacts and what
a role impacts.
Answer: Security grants access to activities and functionality where
as role determines where an end user will be able to find the
functionality.
◉ Explain: The effect a user's role has on Hyperspace.
Answer: • Startup Activities - Startup Activities are launched
immediately upon logging in. The Home workspace opens by
default. This is the most important Startup Activity for the person
logging in.
• Epic Button and Toolbar Layout - A role controls what appears on
the end users' toolbars and menus.
• Activity Tabs and More Activities menu - A role can control
whether activities appear as tabs alongside patient workspaces or as
options under the More Activities menu.
, • Startup Activities - Startup Activities are launched immediately
upon logging in. The Home workspace opens by default. This is the
most important Startup Activity for the person logging in.
• Epic Button and Toolbar Layout - A role controls what appears on
the end users' toolbars and menus.
• Activity Tabs and More Activities menu - A role can control
whether activities appear as tabs alongside patient workspaces or as
options under the More Activities menu.
◉ Does every USER need a ROLE to log into Hyperspace?
Answer: • Every user needs a role in order to log in to Hyperspace.
• This is true even for users of Epic's non-clinical applications like
Cadence (scheduling) or Prelude (registration).
◉ What ground rules can a role record set for how Hyperspace
behaves?
Answer: • Maximum number of workspaces open at one time
• How long a given workstation can be inactive before Epic
automatically logs out or secures
• Roles can affect which department is suggested to a user at login
• (Hyperspace doesn't allow more than four patient workspaces to
be open at a time. This is a hard-coded limit; it cannot be overridden
by settings in a role record.)
GUIDE
◉ INI
Answer: • Epic master files are identified by a label called an INI.
• A master file's INI is simply a three-character initial (INI).
Examples:
• User master file = EMP (Employee)
• Provider master file = SER (Schedulable Epic resource)
• Patient master file = EPT (Epic patient)
◉ Types of Category lists: system, extendible, customer.
Answer: System owned = working in the Category List Maintenance
activity, you know a category list is uneditable when you see
"Release Range: All Categories" under the list name.
Extendible = When working in the Category List Maintenance
activity, you will know that a list is an extendible list when you see a
message like "Release Range: From 1 to 3".
Customer owned = working in the Category List Maintenance
activity, you can identify a particular category list as customer-
controlled when you see a message like "Release Range: All
Customer Owned".
,◉ Category value
Answer: When you use the term 'category list,' you are referring to
an entire list. Each individual choice on
the list is called a category value. Values have certain details
associated with them: number, title,
synonym, and abbreviation.
◉ Category list
Answer: • A category list is a defined set of possible values for a
particular item.
• Category lists are used in the system for these purposes:
Standardization of responses for reporting
Speed: Typing time is reduced since you can select from category
lists by completion matching
Triggering other functionality in the system (for selected values)
◉ You're working in the Category List Maintenance activity and see
this message: "Release Range: All Categories". What does that mean?
Answer: It means that the category list is a system (Epic controlled)
list, so it is uneditable.
◉ When you delete a category value, what happens in addition to
making that value no longer available as a choice on the category
list?
,Answer: Any records that had items pointing to that particular value
now appear value-less (empty) but a pointer remains.
◉ What information do you need to access a list in the Category List
Maintenance activity?
Answer: You need the INI and item number.
◉ Explain: The difference between what security impacts and what
a role impacts.
Answer: Security grants access to activities and functionality where
as role determines where an end user will be able to find the
functionality.
◉ Explain: The effect a user's role has on Hyperspace.
Answer: • Startup Activities - Startup Activities are launched
immediately upon logging in. The Home workspace opens by
default. This is the most important Startup Activity for the person
logging in.
• Epic Button and Toolbar Layout - A role controls what appears on
the end users' toolbars and menus.
• Activity Tabs and More Activities menu - A role can control
whether activities appear as tabs alongside patient workspaces or as
options under the More Activities menu.
, • Startup Activities - Startup Activities are launched immediately
upon logging in. The Home workspace opens by default. This is the
most important Startup Activity for the person logging in.
• Epic Button and Toolbar Layout - A role controls what appears on
the end users' toolbars and menus.
• Activity Tabs and More Activities menu - A role can control
whether activities appear as tabs alongside patient workspaces or as
options under the More Activities menu.
◉ Does every USER need a ROLE to log into Hyperspace?
Answer: • Every user needs a role in order to log in to Hyperspace.
• This is true even for users of Epic's non-clinical applications like
Cadence (scheduling) or Prelude (registration).
◉ What ground rules can a role record set for how Hyperspace
behaves?
Answer: • Maximum number of workspaces open at one time
• How long a given workstation can be inactive before Epic
automatically logs out or secures
• Roles can affect which department is suggested to a user at login
• (Hyperspace doesn't allow more than four patient workspaces to
be open at a time. This is a hard-coded limit; it cannot be overridden
by settings in a role record.)
