QPA Exam Review & Practice Questions - 2026-2027 | Qualified Purchasing Agent Study Guide
What are Green Products? Any commodity or service that has a lesser or reduced negative effect on human
health and the environment when compared with competing commodities or
services.
What is Green Purchasing? Refers to the practice of specifying products with environmental attributes, such as
reduced packaging, toxicity, reusability, emergency efficiency, recycled content, and
rebuilt or remanufactured products, in your local unit's bides and contracts.
What is Value Analysis? A balance of performance, cost and supply used to:
1. Maintain Rising Costs
2. Keep up with Technology
3. Satisfy Customers
4. Lower Cost of Ownership
5. Improve Quality
What are MSDS? Material Safety Data Sheets. Required information from the product manufacturer
regarding its ingredients, hazardous characteristics, health and safety impacts, etc.
What are Energy Star Products? A voluntary partnership between USEPA and the US Department of Energy that
promotes energy efficient products through product labeling and consumer.
What is Life Cycle Analysis? Designed to minimize expenditures by basing purchasing decisions on a variety of
factors affecting the cost over the life of a product, rather than the initial purchase
price alone. Analyzes a comparison of initial costs, operating and maintenance
costs and disposal costs.
What are 6 Mandatory Items for a Bid? 1. Bid Guarantee
2. Surety Certificate
3. Stockholder Disclosure or Statement of Corporate Ownership
4. Listing of Sub-Contractors
5. Acknowledgement of Addenda
6. Iran Disclosure (Not Fatal Flaw)
What are the 6 R's? 1. Right Quality
2. Right Quantity
3. Right Price
4. Right Time
5. Right Source
6. Right Manner
What are the 3 Evaluation Criteria for Competitive 1. Cost/Price
Contracting? 2. Technical
3. Managerial
How many days may a contract unit review all bid 60 days
proposals for contracts before they will expire?
What are the proper requirements for awarding a contract? A contract shall be awarded to the lowest responsive and responsible bidder.
What are 6 products that carry an Energy Star label? 1. Air Conditioners
2. Appliances
3. Boilers & Furnaces (2)
4. Computers, Monitors & Printers (3)
5. Copiers, Fax Machines & Scanners (3)
6. Vending Machines
, QPA Exam Review & Practice Questions - 2026-2027 | Qualified Purchasing Agent Study Guide
In New Jersey all contracts shall be in writing? True
What are 5 Types of Bid Guarantees? 1. Bid Bond
2. Cashier's Check
3. Certified Check
4. Money Order
5. Cash
A Purchase Order is considered to be a Contract? True
What are the main differences between Exigency and The origins of the problem are different. An emergency is a true emergency, a
Emergency purchases? natural disaster, terrorism, or something unforeseen.
An exigency is an emergency that occurs from lack of planning. For example, not
enough ice melt before
a snowstorm. The procedure is the same. (An emergency contract can be awarded
without public advertising for bids when an emergency or exigency exists that
effects public health, safety or welfare and requires immediate delivery.)
How long can a vendor with Prior Negative Experience Up to 5 years
with your agency be disqualified from bidding on
contracts?
Failure to sign this form shall be considered a Fatal Flaw? Statement of Corporate Ownership or Stockholder Disclosure Form
It is acceptable for a Contracting Unit charge a fee for a bid True
packet?
What type of agreement must be made when the value of Project Labor Agreements
the contract is in excess of $5 million and for an order to
be issued to grant change orders?
How often do Bid Thresholds adjust and under what Bid Thresholds adjust every 5 years on years ending with 0 & 5 and adjust to the
circumstances? nearest thousand. They shall be adjusted by March 1st and effective on July 1st.
Aggregation under Pay-To-Play is driven by this? Vendor
Aggregation under LPCL is driven by this? Commodity
What is the Political Contribution threshold under Pay-To- $300
Play Law?
Bids may be cancelled when a contracting agency 1. State Contract
chooses to utilize these instead? 2. Cooperative Purchasing
How long are the terms of a Solid Waste contract? 5 years
What are Green Products? Any commodity or service that has a lesser or reduced negative effect on human
health and the environment when compared with competing commodities or
services.
What is Green Purchasing? Refers to the practice of specifying products with environmental attributes, such as
reduced packaging, toxicity, reusability, emergency efficiency, recycled content, and
rebuilt or remanufactured products, in your local unit's bides and contracts.
What is Value Analysis? A balance of performance, cost and supply used to:
1. Maintain Rising Costs
2. Keep up with Technology
3. Satisfy Customers
4. Lower Cost of Ownership
5. Improve Quality
What are MSDS? Material Safety Data Sheets. Required information from the product manufacturer
regarding its ingredients, hazardous characteristics, health and safety impacts, etc.
What are Energy Star Products? A voluntary partnership between USEPA and the US Department of Energy that
promotes energy efficient products through product labeling and consumer.
What is Life Cycle Analysis? Designed to minimize expenditures by basing purchasing decisions on a variety of
factors affecting the cost over the life of a product, rather than the initial purchase
price alone. Analyzes a comparison of initial costs, operating and maintenance
costs and disposal costs.
What are 6 Mandatory Items for a Bid? 1. Bid Guarantee
2. Surety Certificate
3. Stockholder Disclosure or Statement of Corporate Ownership
4. Listing of Sub-Contractors
5. Acknowledgement of Addenda
6. Iran Disclosure (Not Fatal Flaw)
What are the 6 R's? 1. Right Quality
2. Right Quantity
3. Right Price
4. Right Time
5. Right Source
6. Right Manner
What are the 3 Evaluation Criteria for Competitive 1. Cost/Price
Contracting? 2. Technical
3. Managerial
How many days may a contract unit review all bid 60 days
proposals for contracts before they will expire?
What are the proper requirements for awarding a contract? A contract shall be awarded to the lowest responsive and responsible bidder.
What are 6 products that carry an Energy Star label? 1. Air Conditioners
2. Appliances
3. Boilers & Furnaces (2)
4. Computers, Monitors & Printers (3)
5. Copiers, Fax Machines & Scanners (3)
6. Vending Machines
, QPA Exam Review & Practice Questions - 2026-2027 | Qualified Purchasing Agent Study Guide
In New Jersey all contracts shall be in writing? True
What are 5 Types of Bid Guarantees? 1. Bid Bond
2. Cashier's Check
3. Certified Check
4. Money Order
5. Cash
A Purchase Order is considered to be a Contract? True
What are the main differences between Exigency and The origins of the problem are different. An emergency is a true emergency, a
Emergency purchases? natural disaster, terrorism, or something unforeseen.
An exigency is an emergency that occurs from lack of planning. For example, not
enough ice melt before
a snowstorm. The procedure is the same. (An emergency contract can be awarded
without public advertising for bids when an emergency or exigency exists that
effects public health, safety or welfare and requires immediate delivery.)
How long can a vendor with Prior Negative Experience Up to 5 years
with your agency be disqualified from bidding on
contracts?
Failure to sign this form shall be considered a Fatal Flaw? Statement of Corporate Ownership or Stockholder Disclosure Form
It is acceptable for a Contracting Unit charge a fee for a bid True
packet?
What type of agreement must be made when the value of Project Labor Agreements
the contract is in excess of $5 million and for an order to
be issued to grant change orders?
How often do Bid Thresholds adjust and under what Bid Thresholds adjust every 5 years on years ending with 0 & 5 and adjust to the
circumstances? nearest thousand. They shall be adjusted by March 1st and effective on July 1st.
Aggregation under Pay-To-Play is driven by this? Vendor
Aggregation under LPCL is driven by this? Commodity
What is the Political Contribution threshold under Pay-To- $300
Play Law?
Bids may be cancelled when a contracting agency 1. State Contract
chooses to utilize these instead? 2. Cooperative Purchasing
How long are the terms of a Solid Waste contract? 5 years
