NIGP – CPP Questions with Correct Answers
Sierra, a Procurement Director is developing her department's Continuity of
Operations Plan. Which step should she do first to determine her departments essential
functions?
o Call a similar public entity and ask for a copy of their continuity of operation plan
o Ask her customers what functions are most important to them
o Document then list all procurement functions
o Ask other entities who have experienced a disaster what their essential functions are
Document then list all procurement functions
True or false. Joint bid purchases and piggyback purchases are the same thing. Explain.
False. Joint bid purchases is when agencies purchase the same item or service using one
solicitation for both agencies. The agency is a part of the solicitation and contract. Piggy back
purchases is when an agency uses a contract that was solicited by another agency, state, or
cooperative bidding process. The agency is often not involved in the original bidding process,
however, does have an addendum to use the contract.
Price fixing, bid rigging and restraints of trade are prohibited by this first of its kind
federal act.
A. Federal Trade Commission
B. Adam Clayton Powell Act
C. Sherman Anti-Trust Act
D. Robinson-Patman Act
Sherman Anti-Trust Act
,What is the bidder's obligation when a bid that was accepted by the agency contained
minor clerical errors?
A. The bidder must void the contract.
B. The bidder must perform the contract.
C. The purchaser cannot allow the bidder to make corrections.
D. The court must make a decision on this matter.
The bidder must perform the contract.
1. What is the name of the principle(not the rule) that is indicated by this statistic?
2. Provide an example of how this principle relates to procurement.
1. The Pareto Principle
2. An example of how this principle relates to procurement would be, "80% of purchasing
cost is created by 20% of the purchase orders issued."
The three types of competition found in the market place are:
A. Inexact, impure and monastic
B. Exact, pure and monopoly
C. Exact, pure and monotheistic
D. Pure, imperfect and monopoly
Pure, imperfect and monopoly
Explain the difference between the implied warranties of merchantability and of fitness
for a particular purpose.
,Implied warranties of merchantability is a warranty that exists because vendor sells goods
that meet some industry standard.
Fitness for a particular purpose is the seller, at time of contract, has reason to know that the
buyer wants the goods for a particular purpose and the buyer is relying on the seller's skill or
judgment to select or furnish suitable goods
The Statute of Frauds is a 1677 device passed by the English Parliament and carried
down to us by common law and the actions of state legislatures that:
Requires certain promises and agreements to be evidenced in writing
Procurement has internal and external customers. Internal customers include using
departments, upper management, elected officials and the procurement colleagues in
our own office. Excluding any form of vendor, supplier, bidder, sales rep.,
manufacturer, etc., name two other external customers.
Local communities (citizens)
Government
When selecting committee members to conduct an RFP evaluation, what's one of the
most important questions that each person should be asked before they begin reviewing
the proposals?
Are there any conflicts of interest?
Statutes, ordinances, charters, rules, regulations, policies and procedures are all
examples of:
A. Administrative law
B. Legislative law
, C. Enabling legislation
D. Contract terms and conditions
Enabling legislation
A latent defect is one:
A. That is detected at the time of purchase.
B. That is detected at the time of receipt.
C. That is detected during installation.
D. That surfaces after a product has been in use.
That surfaces after a product has been in use.
A buyer is also the System Administrator for the automated procurement system in his
agency. He is reviewing a recent printout of operating statistics and notices that the
length of time from receipt of a purchase requisition to issuance of the purchase order
has increased for the second quarter in a row. Which of the following actions should he
take prior to making a recommendation to his supervisor to reverse this trend?
A. Conduct a benchmarking study to determine the average length of time for other
comparable agencies
B. Talk to Human Resources about the possibility of hiring more staff
C. Review the workload-per-buyer statistics and see if a reallocation of responsibilities
is needed
D. Run the statistical analysis three more times to see if it was just an error
Review the workload-per-buyer statistics and see if a reallocation of responsibilities is needed
The job of the Contract Administrator is:
Sierra, a Procurement Director is developing her department's Continuity of
Operations Plan. Which step should she do first to determine her departments essential
functions?
o Call a similar public entity and ask for a copy of their continuity of operation plan
o Ask her customers what functions are most important to them
o Document then list all procurement functions
o Ask other entities who have experienced a disaster what their essential functions are
Document then list all procurement functions
True or false. Joint bid purchases and piggyback purchases are the same thing. Explain.
False. Joint bid purchases is when agencies purchase the same item or service using one
solicitation for both agencies. The agency is a part of the solicitation and contract. Piggy back
purchases is when an agency uses a contract that was solicited by another agency, state, or
cooperative bidding process. The agency is often not involved in the original bidding process,
however, does have an addendum to use the contract.
Price fixing, bid rigging and restraints of trade are prohibited by this first of its kind
federal act.
A. Federal Trade Commission
B. Adam Clayton Powell Act
C. Sherman Anti-Trust Act
D. Robinson-Patman Act
Sherman Anti-Trust Act
,What is the bidder's obligation when a bid that was accepted by the agency contained
minor clerical errors?
A. The bidder must void the contract.
B. The bidder must perform the contract.
C. The purchaser cannot allow the bidder to make corrections.
D. The court must make a decision on this matter.
The bidder must perform the contract.
1. What is the name of the principle(not the rule) that is indicated by this statistic?
2. Provide an example of how this principle relates to procurement.
1. The Pareto Principle
2. An example of how this principle relates to procurement would be, "80% of purchasing
cost is created by 20% of the purchase orders issued."
The three types of competition found in the market place are:
A. Inexact, impure and monastic
B. Exact, pure and monopoly
C. Exact, pure and monotheistic
D. Pure, imperfect and monopoly
Pure, imperfect and monopoly
Explain the difference between the implied warranties of merchantability and of fitness
for a particular purpose.
,Implied warranties of merchantability is a warranty that exists because vendor sells goods
that meet some industry standard.
Fitness for a particular purpose is the seller, at time of contract, has reason to know that the
buyer wants the goods for a particular purpose and the buyer is relying on the seller's skill or
judgment to select or furnish suitable goods
The Statute of Frauds is a 1677 device passed by the English Parliament and carried
down to us by common law and the actions of state legislatures that:
Requires certain promises and agreements to be evidenced in writing
Procurement has internal and external customers. Internal customers include using
departments, upper management, elected officials and the procurement colleagues in
our own office. Excluding any form of vendor, supplier, bidder, sales rep.,
manufacturer, etc., name two other external customers.
Local communities (citizens)
Government
When selecting committee members to conduct an RFP evaluation, what's one of the
most important questions that each person should be asked before they begin reviewing
the proposals?
Are there any conflicts of interest?
Statutes, ordinances, charters, rules, regulations, policies and procedures are all
examples of:
A. Administrative law
B. Legislative law
, C. Enabling legislation
D. Contract terms and conditions
Enabling legislation
A latent defect is one:
A. That is detected at the time of purchase.
B. That is detected at the time of receipt.
C. That is detected during installation.
D. That surfaces after a product has been in use.
That surfaces after a product has been in use.
A buyer is also the System Administrator for the automated procurement system in his
agency. He is reviewing a recent printout of operating statistics and notices that the
length of time from receipt of a purchase requisition to issuance of the purchase order
has increased for the second quarter in a row. Which of the following actions should he
take prior to making a recommendation to his supervisor to reverse this trend?
A. Conduct a benchmarking study to determine the average length of time for other
comparable agencies
B. Talk to Human Resources about the possibility of hiring more staff
C. Review the workload-per-buyer statistics and see if a reallocation of responsibilities
is needed
D. Run the statistical analysis three more times to see if it was just an error
Review the workload-per-buyer statistics and see if a reallocation of responsibilities is needed
The job of the Contract Administrator is:
