CTCM CERTIFICATION EXAM
QUESTIONS AND ANSWERS
Contract\Value\-\ans-✔✔The\initial\value\of\the\contract,\plus\any\amendments,\renewals\
and\extensions\for\the\contract's\full\existence.
Statewide\Procurement\Division\(SPD)\-\ans-✔✔The\entity\that\delegates\purchasing\
authority\to\state\agencies\for\non-IT\goods\and\services,
Purchasing\authority\-\ans-✔✔The\ability\of\an\agency\to\purchase\goods\and\services\
using\state\funds.
Delegation\of\purchasing\authority\-\ans-✔✔Assigning\purchasing\authority\to\an\agency
Texas\Department\of\Information\Resources\(DIR)\-\ans-✔✔The\entity\that\delegates\
purchasing\authority\to\state\agencies\for\IT\goods\and\services
Statewide\contract\management\development\team\responsibilities\-\ans-✔✔-develops\
and\administers\over\250\statewide\contractors\representing\several\thousand-line\items\
of\products/services
-develops\term,\managed,\and\TXMAS\contracts
-Processes\open\market\requisitions\on\behalf\of\state\agencies,\universities,\and\more\
than\1600+\Texas\SmartBuy\members
-assists\with\reporting\requirements\and\vendor\performance\issues
Office\of\Vehicle\and\Fleet\Management\-\ans-✔✔Assists\state\agencies\in\managing\
their\vehicle\fleet
Statewide\Travel\Management\Program\-\ans-✔✔Manages\travel\expenditures,\monitors\
travel\activity,\and\provides\discounted\travel\services
Statewide\mail\operations\-\ans-✔✔Processes\approximately\14-17K\pieces\of\mail\per\
day\(interagency\mail)
Historically\Underutilized\Business\Program\(HUB)\-\ans-✔✔Promotes\full\and\equal\
business\opportunities\subcontracting\opportunity\for\any\procurement\with\an\estimated\
, contract\value\of\$100,000\or\greater.\For\businesses\owned\by\female,\minority,\or\
service\disabled\veterans.
Procurment\Oversight\and\Delegation\Portal\(POD)\-\ans-✔✔Conducts\solicitation\
reviews\and\delegates\purchasing\authority\to\state\agencies\for\service\solicitations\
valued\over\$100,000.\Coordinates\with\the\Contract\Advisory\Team\(CAT)
Contract\Advisory\Team\(CAT_\-\ans-✔✔An\interagency\oversight\team.\Reviews\and\
makes\recommendations\on\solicitations\with\an\estimated\value\of\at\least\$5\million.\
These\solicitations\must\be\submitted\through\the\POD\portal\and\will\be\turned\around\
within\30\days.
Quality\Assurance\Team\(QAT)\-\ans-✔✔An\interagency\oversight\team.\Oversees\major\
information\Resources\Projects\(MIRPs)\and\associated\contracts.\They\review\the\
project\plans,\procurement/acquisition\plan,\proposed\contract\terms,\and\partially\
executed\contracts.
Applications\supported\by\SPD\-\ans-✔✔Texas\Smart\Buy,\TXMAS,\Vendor\
Performance\Tracking\System\(VPTS),\Centralized\Master\Bidder's\List\(CMBL)
Texas\SmartBuy\-\ans-✔✔An\online\ordering\system\that\has\statewide\contracts\for\non-
IT\goods\and\services\(bulk\contracts,\managed\contracts,\TXMAS-\out\of\state\or\
federal-\contracts)
Electronic\State\Business\Daily\(ESBD)\-\ans-✔✔Where\we\advertise\solicitations\and\
notice\of\awards\for\contracts\over\$25,000
Centralized\Master\Bidder's\List\(CMBL)\-\ans-✔✔Master\database\for\purchasing\
entities\to\to\receive\bids\for\their\products\or\services.\If\$10k-$25k,\you\must\solicit\3\
active\vendors\(2\HUBs).\If\over\$25k,\must\solicit\all\eligible\vendors\on\the\list\that\
services\the\geographic\region.
Centralized\Master\Bidder's\List\(CMBL)\documentation\-\ans-✔✔A\copy\of\the\bid\list\
(with\date)\must\be\placed\in\the\procurement\file
Vendor\Performance\Tracking\System\(VPTS)\-\ans-✔✔Allows\agencies\to\score\
vendors,\track\vendor\performance,\and\provides\information\to\contract\
developersCollects\vendor\performance\reports\from\the\agencies.
When\do\you\report\to\VPTS?\-\ans-✔✔Contracts\at\or\greater\than\$25k.\Reporting\is\
required\in\30\days
What\are\the\VPTS\reporting\requirements\for\contracts\valued\over\$5\million?\-\ans-
✔✔Vendor\performance\reports\are\required\annually\and\at\each\key\milestone.\The\
contract\can't\be\extended\until\the\vendor\performance\reports\have\been\submitted\to\
VPTS
QUESTIONS AND ANSWERS
Contract\Value\-\ans-✔✔The\initial\value\of\the\contract,\plus\any\amendments,\renewals\
and\extensions\for\the\contract's\full\existence.
Statewide\Procurement\Division\(SPD)\-\ans-✔✔The\entity\that\delegates\purchasing\
authority\to\state\agencies\for\non-IT\goods\and\services,
Purchasing\authority\-\ans-✔✔The\ability\of\an\agency\to\purchase\goods\and\services\
using\state\funds.
Delegation\of\purchasing\authority\-\ans-✔✔Assigning\purchasing\authority\to\an\agency
Texas\Department\of\Information\Resources\(DIR)\-\ans-✔✔The\entity\that\delegates\
purchasing\authority\to\state\agencies\for\IT\goods\and\services
Statewide\contract\management\development\team\responsibilities\-\ans-✔✔-develops\
and\administers\over\250\statewide\contractors\representing\several\thousand-line\items\
of\products/services
-develops\term,\managed,\and\TXMAS\contracts
-Processes\open\market\requisitions\on\behalf\of\state\agencies,\universities,\and\more\
than\1600+\Texas\SmartBuy\members
-assists\with\reporting\requirements\and\vendor\performance\issues
Office\of\Vehicle\and\Fleet\Management\-\ans-✔✔Assists\state\agencies\in\managing\
their\vehicle\fleet
Statewide\Travel\Management\Program\-\ans-✔✔Manages\travel\expenditures,\monitors\
travel\activity,\and\provides\discounted\travel\services
Statewide\mail\operations\-\ans-✔✔Processes\approximately\14-17K\pieces\of\mail\per\
day\(interagency\mail)
Historically\Underutilized\Business\Program\(HUB)\-\ans-✔✔Promotes\full\and\equal\
business\opportunities\subcontracting\opportunity\for\any\procurement\with\an\estimated\
, contract\value\of\$100,000\or\greater.\For\businesses\owned\by\female,\minority,\or\
service\disabled\veterans.
Procurment\Oversight\and\Delegation\Portal\(POD)\-\ans-✔✔Conducts\solicitation\
reviews\and\delegates\purchasing\authority\to\state\agencies\for\service\solicitations\
valued\over\$100,000.\Coordinates\with\the\Contract\Advisory\Team\(CAT)
Contract\Advisory\Team\(CAT_\-\ans-✔✔An\interagency\oversight\team.\Reviews\and\
makes\recommendations\on\solicitations\with\an\estimated\value\of\at\least\$5\million.\
These\solicitations\must\be\submitted\through\the\POD\portal\and\will\be\turned\around\
within\30\days.
Quality\Assurance\Team\(QAT)\-\ans-✔✔An\interagency\oversight\team.\Oversees\major\
information\Resources\Projects\(MIRPs)\and\associated\contracts.\They\review\the\
project\plans,\procurement/acquisition\plan,\proposed\contract\terms,\and\partially\
executed\contracts.
Applications\supported\by\SPD\-\ans-✔✔Texas\Smart\Buy,\TXMAS,\Vendor\
Performance\Tracking\System\(VPTS),\Centralized\Master\Bidder's\List\(CMBL)
Texas\SmartBuy\-\ans-✔✔An\online\ordering\system\that\has\statewide\contracts\for\non-
IT\goods\and\services\(bulk\contracts,\managed\contracts,\TXMAS-\out\of\state\or\
federal-\contracts)
Electronic\State\Business\Daily\(ESBD)\-\ans-✔✔Where\we\advertise\solicitations\and\
notice\of\awards\for\contracts\over\$25,000
Centralized\Master\Bidder's\List\(CMBL)\-\ans-✔✔Master\database\for\purchasing\
entities\to\to\receive\bids\for\their\products\or\services.\If\$10k-$25k,\you\must\solicit\3\
active\vendors\(2\HUBs).\If\over\$25k,\must\solicit\all\eligible\vendors\on\the\list\that\
services\the\geographic\region.
Centralized\Master\Bidder's\List\(CMBL)\documentation\-\ans-✔✔A\copy\of\the\bid\list\
(with\date)\must\be\placed\in\the\procurement\file
Vendor\Performance\Tracking\System\(VPTS)\-\ans-✔✔Allows\agencies\to\score\
vendors,\track\vendor\performance,\and\provides\information\to\contract\
developersCollects\vendor\performance\reports\from\the\agencies.
When\do\you\report\to\VPTS?\-\ans-✔✔Contracts\at\or\greater\than\$25k.\Reporting\is\
required\in\30\days
What\are\the\VPTS\reporting\requirements\for\contracts\valued\over\$5\million?\-\ans-
✔✔Vendor\performance\reports\are\required\annually\and\at\each\key\milestone.\The\
contract\can't\be\extended\until\the\vendor\performance\reports\have\been\submitted\to\
VPTS
