CTCM EXAM QUESTIONS AND
ANSWERS
contract\value\-\ans-✔✔Initial\Value\of\the\contract,\plus\any\amendments,\renewals\and\
extensions\for\the\contract's\full\existence
A\contract\with\an\initial\value\of\$4\million,\with\3\optional\annual\renewals\of\the\same\
amount.\What\is\the\contract\value?\-\ans-✔✔4\+\(4+4+4\renewals)\=\16\million
What\is\SPD?\-\ans-✔✔State\Procurement\Division\-\Delegates\purchasing\authority\to\
state\agencies\for\non\IT\goods\&\services
What\is\Purchasing\authority?\-\ans-✔✔The\ability\of\an\agency\to\purchase\goods\&\
services\using\state\funds
What\is\Delegation\of\Purchasing\Authority?\-\ans-✔✔Assigning\purchasing\authority\to\
an\agency
Statewide\Contract\Development\Team\does\what?\-\ans-✔✔Develop\&\administer\over\
250\statewide\contracts\
Develop\Term,\managed,\and\TXMAS\contracts\
Processes\Open\Market\Requisitions\on\behalf\of\the\state
Which\contracts\do\Statewide\Contract\Development\team\assist\with?\-\ans-✔✔Term,\
Managed,\and\TXMAS
Office\of\Vehicle\&\Fleet\management\-\def\-\ans-✔✔Assists\state\agencies\in\managing\
their\vehicle\fleet
Statewide\Travel\Management\Program\-\def\-\ans-✔✔Manages\travel\expenditures,\
monitors\travel\activity\and\provides\discounted\travel\services
Define\HUB\-\ans-✔✔Historically\Underutilized\Business\Program\
-\Promotes\full\and\equal\business\opportunities\
-\Subcontracting\opportunity\for\any\procurement\with\an\estimated\contract\value\of\
$100,000\or\greater
, Training\&\Policy\Development\-\def\-\ans-✔✔Conducts\policy\research\and\clarification\
Provides\training\courses,\certifications,\and\continuing\education\courses\for\
procurement\professionals
Outreach\-\def\-\ans-✔✔Provides\customers\support\for\procurement\inquiries\for\the\
State\Programs\(ex.\TxSmartBuy,\ESBD,\CMBL,\etc)
Contract\Advisory\Team\(CAT)\-\ans-✔✔Reviews\and\makes\recommendations\on\
solicitations\with\an\estimated\value\of\at\least\$5\million
Quality\Assurance\Team\(QAT)\-\ans-✔✔Oversees\Major\Information\Resources\
Projects\(MIRPs)\and\associated\contracts\over\$10\million
Electronic\State\Business\Daily\(ESBD)\$\threshold\-\ans-✔✔Solicitations\and\Notices\of\
Awards\for\contracts\over\$25,000\are\required\to\be\posted\on\the\ESBD
Centralized\Master\Bidder's\List\(CMBL)\$\threshold\-\ans-✔✔Over\$10,000-25,000\must\
solicit\3\active\CMBL\vendors\(2\HUB)
Over\$25,000\must\solicit\all\eligible\vendors\on\the\list\that\serves\the\geographical\area
Vendor\Performance\Tracking\System\-\ans-✔✔Allows\agencies\to\score\vendors,\track\
vendor\performance,\and\provide\information\to\contract\developers
VPTS\Rules\&\Statues\-\ans-✔✔-Reports\are\required\to\be\made\30\days\of\contract\
completion\or\termination\if\the\value\is\over\$25,000
-\Contracts\valued\OVER\$5\million,\vpts\is\required\annually\and\at\each\milestone
-A\contract\over\$5\million\may\not\EXTEND\until\the\applicable\vpts\is\submitted
Agency\Procurement\Plans\-\ans-✔✔-\Due\annually\by\Nov\30th\
-\Identifies\its\management\controls\&\purchasing\oversight\authority\in\accordance\with\
the\policy\guidance\contained\in\the\guide
Agency\Contract\Management\Procedures\-\ans-✔✔-\Each\agency\must\develop\and\
comply\with\purchasing\accountability\and\risk\analysis\procedure\
-\Post\it\to\the\agency\website\and\send\to\SPD\outreach
Agency\Contract\Management\Handbook\-\ans-✔✔-\Each\agency\must\publish\a\
handbook\that\complies\with\purchasing\accountability\and\risk\analysis\procedures\
-\Establishes\consistent\policies\and\practices
A\contractor's\performance\must\be\reported\to\this\system\once\a\contract\with\a\value\
over\$25,000\is\completed\or\otherwise\terminated\-\ans-✔✔Vendor\Performance\
Tracking\System
The\State's\E\Procurement\system\for\Non\IT\Goods\and\Services\-\ans-✔✔Texas\Smart\
Buy
ANSWERS
contract\value\-\ans-✔✔Initial\Value\of\the\contract,\plus\any\amendments,\renewals\and\
extensions\for\the\contract's\full\existence
A\contract\with\an\initial\value\of\$4\million,\with\3\optional\annual\renewals\of\the\same\
amount.\What\is\the\contract\value?\-\ans-✔✔4\+\(4+4+4\renewals)\=\16\million
What\is\SPD?\-\ans-✔✔State\Procurement\Division\-\Delegates\purchasing\authority\to\
state\agencies\for\non\IT\goods\&\services
What\is\Purchasing\authority?\-\ans-✔✔The\ability\of\an\agency\to\purchase\goods\&\
services\using\state\funds
What\is\Delegation\of\Purchasing\Authority?\-\ans-✔✔Assigning\purchasing\authority\to\
an\agency
Statewide\Contract\Development\Team\does\what?\-\ans-✔✔Develop\&\administer\over\
250\statewide\contracts\
Develop\Term,\managed,\and\TXMAS\contracts\
Processes\Open\Market\Requisitions\on\behalf\of\the\state
Which\contracts\do\Statewide\Contract\Development\team\assist\with?\-\ans-✔✔Term,\
Managed,\and\TXMAS
Office\of\Vehicle\&\Fleet\management\-\def\-\ans-✔✔Assists\state\agencies\in\managing\
their\vehicle\fleet
Statewide\Travel\Management\Program\-\def\-\ans-✔✔Manages\travel\expenditures,\
monitors\travel\activity\and\provides\discounted\travel\services
Define\HUB\-\ans-✔✔Historically\Underutilized\Business\Program\
-\Promotes\full\and\equal\business\opportunities\
-\Subcontracting\opportunity\for\any\procurement\with\an\estimated\contract\value\of\
$100,000\or\greater
, Training\&\Policy\Development\-\def\-\ans-✔✔Conducts\policy\research\and\clarification\
Provides\training\courses,\certifications,\and\continuing\education\courses\for\
procurement\professionals
Outreach\-\def\-\ans-✔✔Provides\customers\support\for\procurement\inquiries\for\the\
State\Programs\(ex.\TxSmartBuy,\ESBD,\CMBL,\etc)
Contract\Advisory\Team\(CAT)\-\ans-✔✔Reviews\and\makes\recommendations\on\
solicitations\with\an\estimated\value\of\at\least\$5\million
Quality\Assurance\Team\(QAT)\-\ans-✔✔Oversees\Major\Information\Resources\
Projects\(MIRPs)\and\associated\contracts\over\$10\million
Electronic\State\Business\Daily\(ESBD)\$\threshold\-\ans-✔✔Solicitations\and\Notices\of\
Awards\for\contracts\over\$25,000\are\required\to\be\posted\on\the\ESBD
Centralized\Master\Bidder's\List\(CMBL)\$\threshold\-\ans-✔✔Over\$10,000-25,000\must\
solicit\3\active\CMBL\vendors\(2\HUB)
Over\$25,000\must\solicit\all\eligible\vendors\on\the\list\that\serves\the\geographical\area
Vendor\Performance\Tracking\System\-\ans-✔✔Allows\agencies\to\score\vendors,\track\
vendor\performance,\and\provide\information\to\contract\developers
VPTS\Rules\&\Statues\-\ans-✔✔-Reports\are\required\to\be\made\30\days\of\contract\
completion\or\termination\if\the\value\is\over\$25,000
-\Contracts\valued\OVER\$5\million,\vpts\is\required\annually\and\at\each\milestone
-A\contract\over\$5\million\may\not\EXTEND\until\the\applicable\vpts\is\submitted
Agency\Procurement\Plans\-\ans-✔✔-\Due\annually\by\Nov\30th\
-\Identifies\its\management\controls\&\purchasing\oversight\authority\in\accordance\with\
the\policy\guidance\contained\in\the\guide
Agency\Contract\Management\Procedures\-\ans-✔✔-\Each\agency\must\develop\and\
comply\with\purchasing\accountability\and\risk\analysis\procedure\
-\Post\it\to\the\agency\website\and\send\to\SPD\outreach
Agency\Contract\Management\Handbook\-\ans-✔✔-\Each\agency\must\publish\a\
handbook\that\complies\with\purchasing\accountability\and\risk\analysis\procedures\
-\Establishes\consistent\policies\and\practices
A\contractor's\performance\must\be\reported\to\this\system\once\a\contract\with\a\value\
over\$25,000\is\completed\or\otherwise\terminated\-\ans-✔✔Vendor\Performance\
Tracking\System
The\State's\E\Procurement\system\for\Non\IT\Goods\and\Services\-\ans-✔✔Texas\Smart\
Buy
