CTCM CERTIFICATION EXAM
QUESTIONS AND ANSWERS
Contract=Value=-=ans-
✔✔The=initial=value=of=the=contract,=plus=any=amendments,=renewals=and=extensions=
for=the=contract's=full=existence.
Statewide=Procurement=Division=(SPD)=-=ans-
✔✔The=entity=that=delegates=purchasing=authority=to=state=agencies=for=non-
IT=goods=and=services,
Purchasing=authority=-=ans-
✔✔The=ability=of=an=agency=to=purchase=goods=and=services=using=state=funds.
Delegation=of=purchasing=authority=-=ans-
✔✔Assigning=purchasing=authority=to=an=agency
Texas=Department=of=Information=Resources=(DIR)=-=ans-
✔✔The=entity=that=delegates=purchasing=authority=to=state=agencies=for=IT=goods=and
=services
Statewide=contract=management=development=team=responsibilities=-=ans-✔✔-
develops=and=administers=over=250=statewide=contractors=representing=several=thousa
nd-line=items=of=products/services
-develops=term,=managed,=and=TXMAS=contracts
-
Processes=open=market=requisitions=on=behalf=of=state=agencies,=universities,=and=mo
re=than=1600+=Texas=SmartBuy=members
-assists=with=reporting=requirements=and=vendor=performance=issues
Office=of=Vehicle=and=Fleet=Management=-=ans-
✔✔Assists=state=agencies=in=managing=their=vehicle=fleet
Statewide=Travel=Management=Program=-=ans-
✔✔Manages=travel=expenditures,=monitors=travel=activity,=and=provides=discounted=tra
vel=services
Statewide=mail=operations=-=ans-✔✔Processes=approximately=14-
17K=pieces=of=mail=per=day=(interagency=mail)
, Historically=Underutilized=Business=Program=(HUB)=-=ans-
✔✔Promotes=full=and=equal=business=opportunities=subcontracting=opportunity=for=any
=procurement=with=an=estimated=contract=value=of=$100,000=or=greater.=For=businesse
s=owned=by=female,=minority,=or=service=disabled=veterans.
Procurment=Oversight=and=Delegation=Portal=(POD)=-=ans-
✔✔Conducts=solicitation=reviews=and=delegates=purchasing=authority=to=state=agencie
s=for=service=solicitations=valued=over=$100,000.=Coordinates=with=the=Contract=Adviso
ry=Team=(CAT)
Contract=Advisory=Team=(CAT_=-=ans-
✔✔An=interagency=oversight=team.=Reviews=and=makes=recommendations=on=solicitat
ions=with=an=estimated=value=of=at=least=$5=million.=These=solicitations=must=be=submi
tted=through=the=POD=portal=and=will=be=turned=around=within=30=days.
Quality=Assurance=Team=(QAT)=-=ans-
✔✔An=interagency=oversight=team.=Oversees=major=information=Resources=Projects=(
MIRPs)=and=associated=contracts.=They=review=the=project=plans,=procurement/
acquisition=plan,=proposed=contract=terms,=and=partially=executed=contracts.
Applications=supported=by=SPD=-=ans-
✔✔Texas=Smart=Buy,=TXMAS,=Vendor=Performance=Tracking=System=(VPTS),=Centra
lized=Master=Bidder's=List=(CMBL)
Texas=SmartBuy=-=ans-
✔✔An=online=ordering=system=that=has=statewide=contracts=for=non-
IT=goods=and=services=(bulk=contracts,=managed=contracts,=TXMAS-
=out=of=state=or=federal-=contracts)
Electronic=State=Business=Daily=(ESBD)=-=ans-
✔✔Where=we=advertise=solicitations=and=notice=of=awards=for=contracts=over=$25,000
Centralized=Master=Bidder's=List=(CMBL)=-=ans-
✔✔Master=database=for=purchasing=entities=to=to=receive=bids=for=their=products=or=se
rvices.=If=$10k-
$25k,=you=must=solicit=3=active=vendors=(2=HUBs).=If=over=$25k,=must=solicit=all=eligibl
e=vendors=on=the=list=that=services=the=geographic=region.
Centralized=Master=Bidder's=List=(CMBL)=documentation=-=ans-
✔✔A=copy=of=the=bid=list=(with=date)=must=be=placed=in=the=procurement=file
Vendor=Performance=Tracking=System=(VPTS)=-=ans-
✔✔Allows=agencies=to=score=vendors,=track=vendor=performance,=and=provides=inform
ation=to=contract=developersCollects=vendor=performance=reports=from=the=agencies.
QUESTIONS AND ANSWERS
Contract=Value=-=ans-
✔✔The=initial=value=of=the=contract,=plus=any=amendments,=renewals=and=extensions=
for=the=contract's=full=existence.
Statewide=Procurement=Division=(SPD)=-=ans-
✔✔The=entity=that=delegates=purchasing=authority=to=state=agencies=for=non-
IT=goods=and=services,
Purchasing=authority=-=ans-
✔✔The=ability=of=an=agency=to=purchase=goods=and=services=using=state=funds.
Delegation=of=purchasing=authority=-=ans-
✔✔Assigning=purchasing=authority=to=an=agency
Texas=Department=of=Information=Resources=(DIR)=-=ans-
✔✔The=entity=that=delegates=purchasing=authority=to=state=agencies=for=IT=goods=and
=services
Statewide=contract=management=development=team=responsibilities=-=ans-✔✔-
develops=and=administers=over=250=statewide=contractors=representing=several=thousa
nd-line=items=of=products/services
-develops=term,=managed,=and=TXMAS=contracts
-
Processes=open=market=requisitions=on=behalf=of=state=agencies,=universities,=and=mo
re=than=1600+=Texas=SmartBuy=members
-assists=with=reporting=requirements=and=vendor=performance=issues
Office=of=Vehicle=and=Fleet=Management=-=ans-
✔✔Assists=state=agencies=in=managing=their=vehicle=fleet
Statewide=Travel=Management=Program=-=ans-
✔✔Manages=travel=expenditures,=monitors=travel=activity,=and=provides=discounted=tra
vel=services
Statewide=mail=operations=-=ans-✔✔Processes=approximately=14-
17K=pieces=of=mail=per=day=(interagency=mail)
, Historically=Underutilized=Business=Program=(HUB)=-=ans-
✔✔Promotes=full=and=equal=business=opportunities=subcontracting=opportunity=for=any
=procurement=with=an=estimated=contract=value=of=$100,000=or=greater.=For=businesse
s=owned=by=female,=minority,=or=service=disabled=veterans.
Procurment=Oversight=and=Delegation=Portal=(POD)=-=ans-
✔✔Conducts=solicitation=reviews=and=delegates=purchasing=authority=to=state=agencie
s=for=service=solicitations=valued=over=$100,000.=Coordinates=with=the=Contract=Adviso
ry=Team=(CAT)
Contract=Advisory=Team=(CAT_=-=ans-
✔✔An=interagency=oversight=team.=Reviews=and=makes=recommendations=on=solicitat
ions=with=an=estimated=value=of=at=least=$5=million.=These=solicitations=must=be=submi
tted=through=the=POD=portal=and=will=be=turned=around=within=30=days.
Quality=Assurance=Team=(QAT)=-=ans-
✔✔An=interagency=oversight=team.=Oversees=major=information=Resources=Projects=(
MIRPs)=and=associated=contracts.=They=review=the=project=plans,=procurement/
acquisition=plan,=proposed=contract=terms,=and=partially=executed=contracts.
Applications=supported=by=SPD=-=ans-
✔✔Texas=Smart=Buy,=TXMAS,=Vendor=Performance=Tracking=System=(VPTS),=Centra
lized=Master=Bidder's=List=(CMBL)
Texas=SmartBuy=-=ans-
✔✔An=online=ordering=system=that=has=statewide=contracts=for=non-
IT=goods=and=services=(bulk=contracts,=managed=contracts,=TXMAS-
=out=of=state=or=federal-=contracts)
Electronic=State=Business=Daily=(ESBD)=-=ans-
✔✔Where=we=advertise=solicitations=and=notice=of=awards=for=contracts=over=$25,000
Centralized=Master=Bidder's=List=(CMBL)=-=ans-
✔✔Master=database=for=purchasing=entities=to=to=receive=bids=for=their=products=or=se
rvices.=If=$10k-
$25k,=you=must=solicit=3=active=vendors=(2=HUBs).=If=over=$25k,=must=solicit=all=eligibl
e=vendors=on=the=list=that=services=the=geographic=region.
Centralized=Master=Bidder's=List=(CMBL)=documentation=-=ans-
✔✔A=copy=of=the=bid=list=(with=date)=must=be=placed=in=the=procurement=file
Vendor=Performance=Tracking=System=(VPTS)=-=ans-
✔✔Allows=agencies=to=score=vendors,=track=vendor=performance,=and=provides=inform
ation=to=contract=developersCollects=vendor=performance=reports=from=the=agencies.
