CON 3910: Unit 17: Administer Contract || A+ Verified
Solutions.
What FAR part prescribes policies and procedures for Contract Audit Services
•
Contract Administration Services
•
Contract Administration Office Functions
•
Post award Orientation
•
Corporate Administrative Contracting Officer
•
Indirect Cost Rates
•
Disallowance of Costs
•
Production Surveillance and Reporting
•
Contractor Performance Information? correct answers FAR Part 42
Contracting Officers may delegate contract administration or specialized support services
through _ or _. This delegation should include _. correct answers interagency agreements; direct
request to the cognizant CAO listed in the Federal Directory of Contract Administration Services
Components; The Defense Contract Management Agency and other agencies offer a wide variety
of contract administration and support services
A _ is an office that primarily performs assigned post award functions related to the
administration of contracts, but may perform _ functions if assigned [FAR 2.101]. A _ also refers
to a contract management office of the _ [DFARS 202.101]. DoD typically relies on _ to carry
out contract administrative functions for _ contracts. correct answers Contract Administration
Office (CAO); pre award; CAO; Defense Contract Management Agency (DCMA); DCMA;
supply
The contracting officer may delegate additional functions to the CAO beyond those listed in
FAR 42.302, provided that he or she has _ with the CAO to ensure _ to perform the functions,
and the delegation _. Any contract administration functions not listed in FAR 42.302(a) and FAR
42.302(b), or not otherwise delegated, remain the responsibility of the _ [FAR 42.302(c)].
When the contracting office delegates contract administration functions to a CAO, there are
multiple contracting officers associated with the contract. The _ is the contracting officer in the
office that awarded the contract and is performing the post award functions not assigned to the
CAO. The _ is the contracting officer performing the contract administration functions that have
been delegated to the CAO. correct answers coordinated; availability of resources necessary to
perform the functions; does not require the CAO to undertake new or follow-on acquisitions;
contracting office; procuring contract officer (PCO); administrative contracting officer (ACO)
,The name and address of the CAO designated to perform the administration of the contract shall
be _. As necessary, the contracting officer shall _ the contractor (and other requiring activities as
appropriate) of _. correct answers entered in the contract; advise; any functions withheld from or
additional functions delegated to the CAO
Review Contract Admin Functions (Execute Contract Section in Unit 17) correct answers You
can do it!
Questions for the Contracting Officer to Consider in Contract Admin: (5) correct answers Do
you have enough CORs with the appropriate training to perform the necessary performance
surveillance?
•
Is the proposed surveillance plan too onerous?
•
How will DCMA be involved in the post-award administration process?
•
If a cost type contract is awarded, does the Acquisition Team have the requisite skill set required
to administer a complex cost type contract?
•
Is the QASP objective or subjective? What are the implications of this in a post-award
monitoring effort?
Read over the Contract Administration Plan Format: correct answers Title of the contract, related
identifiers, and criticality designator.
•
Identity of the contractor and key contractor personnel.
•
Location of files on the contract and the contractor.
•
Brief description of the work to be performed.
•
Place of performance and/or delivery points.
•
Reporting requirements.
•
Identity of the CO's Representative (COR/COTR).
•
Tasks to be performed by Government personnel and milestones for each task for such functions
as:
Monitoring the contractors quality assurance program.
Furnishing Government Property and monitoring its use.
Reviewing and responding to contractor reports/requests.
Receiving, inspecting, and accepting the work.
Certifying costs incurred or physical progress for payment purposes.
Monitoring compliance with small business subcontracting plan.
•
, Tasks delegated to each COR/COTR (including any limits on their authority).
•
Potential problem areas.
•
The contractor's milestones for such critical events as:
First article testing and reporting.
Performance or delivery.
Submission of progress reports.
Submission of invoices/vouchers and other data related to payment.
The _ an online repository for contractual instruments and supporting documents, is DoD's
primary tool for electronic distribution of contract documents and contract data. correct answers
Electronic Data Access (EDA) System;
Contract attachments shall be uploaded to EDA, except for _ (3). Section _ (or similar location
when the Uniform Contract Format is not used) shall include the annotation "_" for any
attachment not uploaded to EDA. correct answers contract attachments that are classified; are too
sensitive for widespread distribution (e.g. personally identifiable information and Privacy Act
and Health Insurance Portability and Accountability Act); or cannot be practicably converted to
electronic format (samples, drawings, models); Section J; "provided under separate cover"
Agencies are responsible for ensuring the following when posting documents, including
contractual instruments, to EDA - (3) correct answers The timely distribution of documents; and
That internal controls are in place to ensure that—The electronic version of a contract document
in EDA is an accurate representation of the contract; andThe contract data in EDA is an accurate
representation of the underlying contract.
_, either by _, _ or _, should be the beginning of the actual process of good contract
administration. correct answers Post Award Orientation; conference; letter; some other form of
communication
Post-award orientation is encouraged to assist _ (6) concerns. correct answers small business;
small disadvantaged, women-owned; veteran-owned; HUB Zone; and service-disabled veteran-
owned small business
It is usually helpful to have a _ with applicable program and contracting officials prior to the post
award orientation conference so that there is a clear understanding of their _ in administering the
contract. Items that should be discussed at the pre-meeting include such things as _ (8). correct
answers pre-meeting; specific responsibilities and restrictions in administering the contract; the
authority of government personnel who will administer the contract, quality control and testing,
the specific contract deliverable requirements, special contract provisions, the government's
procedures for monitoring and measuring performance, contractor billing, voucher approval, and
payment procedures
Solutions.
What FAR part prescribes policies and procedures for Contract Audit Services
•
Contract Administration Services
•
Contract Administration Office Functions
•
Post award Orientation
•
Corporate Administrative Contracting Officer
•
Indirect Cost Rates
•
Disallowance of Costs
•
Production Surveillance and Reporting
•
Contractor Performance Information? correct answers FAR Part 42
Contracting Officers may delegate contract administration or specialized support services
through _ or _. This delegation should include _. correct answers interagency agreements; direct
request to the cognizant CAO listed in the Federal Directory of Contract Administration Services
Components; The Defense Contract Management Agency and other agencies offer a wide variety
of contract administration and support services
A _ is an office that primarily performs assigned post award functions related to the
administration of contracts, but may perform _ functions if assigned [FAR 2.101]. A _ also refers
to a contract management office of the _ [DFARS 202.101]. DoD typically relies on _ to carry
out contract administrative functions for _ contracts. correct answers Contract Administration
Office (CAO); pre award; CAO; Defense Contract Management Agency (DCMA); DCMA;
supply
The contracting officer may delegate additional functions to the CAO beyond those listed in
FAR 42.302, provided that he or she has _ with the CAO to ensure _ to perform the functions,
and the delegation _. Any contract administration functions not listed in FAR 42.302(a) and FAR
42.302(b), or not otherwise delegated, remain the responsibility of the _ [FAR 42.302(c)].
When the contracting office delegates contract administration functions to a CAO, there are
multiple contracting officers associated with the contract. The _ is the contracting officer in the
office that awarded the contract and is performing the post award functions not assigned to the
CAO. The _ is the contracting officer performing the contract administration functions that have
been delegated to the CAO. correct answers coordinated; availability of resources necessary to
perform the functions; does not require the CAO to undertake new or follow-on acquisitions;
contracting office; procuring contract officer (PCO); administrative contracting officer (ACO)
,The name and address of the CAO designated to perform the administration of the contract shall
be _. As necessary, the contracting officer shall _ the contractor (and other requiring activities as
appropriate) of _. correct answers entered in the contract; advise; any functions withheld from or
additional functions delegated to the CAO
Review Contract Admin Functions (Execute Contract Section in Unit 17) correct answers You
can do it!
Questions for the Contracting Officer to Consider in Contract Admin: (5) correct answers Do
you have enough CORs with the appropriate training to perform the necessary performance
surveillance?
•
Is the proposed surveillance plan too onerous?
•
How will DCMA be involved in the post-award administration process?
•
If a cost type contract is awarded, does the Acquisition Team have the requisite skill set required
to administer a complex cost type contract?
•
Is the QASP objective or subjective? What are the implications of this in a post-award
monitoring effort?
Read over the Contract Administration Plan Format: correct answers Title of the contract, related
identifiers, and criticality designator.
•
Identity of the contractor and key contractor personnel.
•
Location of files on the contract and the contractor.
•
Brief description of the work to be performed.
•
Place of performance and/or delivery points.
•
Reporting requirements.
•
Identity of the CO's Representative (COR/COTR).
•
Tasks to be performed by Government personnel and milestones for each task for such functions
as:
Monitoring the contractors quality assurance program.
Furnishing Government Property and monitoring its use.
Reviewing and responding to contractor reports/requests.
Receiving, inspecting, and accepting the work.
Certifying costs incurred or physical progress for payment purposes.
Monitoring compliance with small business subcontracting plan.
•
, Tasks delegated to each COR/COTR (including any limits on their authority).
•
Potential problem areas.
•
The contractor's milestones for such critical events as:
First article testing and reporting.
Performance or delivery.
Submission of progress reports.
Submission of invoices/vouchers and other data related to payment.
The _ an online repository for contractual instruments and supporting documents, is DoD's
primary tool for electronic distribution of contract documents and contract data. correct answers
Electronic Data Access (EDA) System;
Contract attachments shall be uploaded to EDA, except for _ (3). Section _ (or similar location
when the Uniform Contract Format is not used) shall include the annotation "_" for any
attachment not uploaded to EDA. correct answers contract attachments that are classified; are too
sensitive for widespread distribution (e.g. personally identifiable information and Privacy Act
and Health Insurance Portability and Accountability Act); or cannot be practicably converted to
electronic format (samples, drawings, models); Section J; "provided under separate cover"
Agencies are responsible for ensuring the following when posting documents, including
contractual instruments, to EDA - (3) correct answers The timely distribution of documents; and
That internal controls are in place to ensure that—The electronic version of a contract document
in EDA is an accurate representation of the contract; andThe contract data in EDA is an accurate
representation of the underlying contract.
_, either by _, _ or _, should be the beginning of the actual process of good contract
administration. correct answers Post Award Orientation; conference; letter; some other form of
communication
Post-award orientation is encouraged to assist _ (6) concerns. correct answers small business;
small disadvantaged, women-owned; veteran-owned; HUB Zone; and service-disabled veteran-
owned small business
It is usually helpful to have a _ with applicable program and contracting officials prior to the post
award orientation conference so that there is a clear understanding of their _ in administering the
contract. Items that should be discussed at the pre-meeting include such things as _ (8). correct
answers pre-meeting; specific responsibilities and restrictions in administering the contract; the
authority of government personnel who will administer the contract, quality control and testing,
the specific contract deliverable requirements, special contract provisions, the government's
procedures for monitoring and measuring performance, contractor billing, voucher approval, and
payment procedures
