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Procurement Roles correct answers Purchasing, contract development and contract management
Purchasing correct answers Receipt and processing of requisitions, issuance of purchase orders
against existing contracts, and verification of inspection of merchandise or receipt of services.
Does NOT include development of solicitations or awards that must be posted to ESBD
Contract Development correct answers Processing of requisitions, need assessments,
development of specs, development of SOWs, selection of procurement methods, solicitation
posting and bid evaluation, completion of award contracts. Does NOT include invoice or audit
functions.
Contract Management correct answers Following contract execution, includes assessment of
risks, verification of contractor performance, enforcement of terms, monitoring and reporting
vendor performance, ensuring practices are consistent with State of Texas Procurement and
Management Guide.
Contract Value correct answers The initial value of the contract, including anticipated extensions
and renewals for the contract's full existence
Statewide Procurement Division (SPD) correct answers The entity that delegates purchasing
authority to state agencies for non-IT goods and services
Purchasing Authority correct answers The ability of a state agency to purchase goods and
services using state funds
Delegation of Purchasing Authority correct answers Assigning purchasing authority to an agency
Departments of Statewide Procurement Division (SPD) correct answers 1. Procurement Policy
and Outreach
2. Historically Underutilized Business
3. Statewide Fleet, Travel and Mail
4. Statewide Contract Management
5. Statewide Contract Development
Statewide Contract Management correct answers Assists with day-to-day contract management,
contract administration, reporting requirements, vendor performance issues
Statewide Contract Development correct answers Develops and administers over 250 statewide
contracts representing several thousand products and services, develops term and managed and
TXMAS contracts, processes open market requisitions on behalf of agencies and Texas
SmartBuy members
Statewide Fleet, Travel and Mail correct answers 1. Office of Vehicle and Fleet Management
2. Statewide Travel Management Program
, 3. Statewide Mail Operations
Statewide Procurement Policy and Outreach correct answers 1. Training and policy development
2. Outreach and customer service for Texas SmartBuy, ESBD, CMBL, VPTS
3. Procurement Oversight and Delegation Portal (POD)
Procurement Oversight and Delegation Portal (POD) correct answers 1. Conducts solicitation
reviews and delegates purchasing authority for SERVICE solicitations valued at more than
$100,000
2. Coordinates with Contract Advisory Team (CAT) on solicitations valued at $5 million or more
Contract Advisory Team (CAT) correct answers 1. Review and make recommendations on
solicitations with an estimated value of $5 million or more.
2. Interagency advisory team: Comptroller of Public Accounts (CPA);
Department of Information Resources (DIR);
Health and Human Services Commission (HHSC);
Office of the Governor (OOG);
Texas Facilities Commission (TFC);
3. Reviews findings and recommendations by the State Auditor
Interagency advisory team: Comptroller of Public Accounts (CPA);
Department of Information Resources (DIR);
Health and Human Services Commission (HHSC);
Office of the Governor (OOG);
Texas Facilities Commission (TFC); correct answers Contract Advisory Team (CAT)
Quality Assurance Team (QAT) correct answers 1. Interagency advisory team
2. Provides for MIRPs
3. Reviews contracts with a valur of $10 million or more that are part of a MIRP
Major Information Resource Project (MIRP) correct answers An IT project that is identified by
the legislature as one OR project with a value over $5 million and 1+ years to reach operational
status. involves more than one state agency OR significantly alters the work methods of agency
or delivery of services to clients
HIstorically Underutilized Business Program (HUB) correct answers 1. Promotes full and equal
business opportunities
2. Subcontracting opportunity for any procurement valued at $100,000 or more
3. A department within the SPD
Texas SmartBuy correct answers 1. Set-aside (TCI & State USe)
2. Term contracts
3. Managed contracts
4. TXMAS contracts
Procurement Roles correct answers Purchasing, contract development and contract management
Purchasing correct answers Receipt and processing of requisitions, issuance of purchase orders
against existing contracts, and verification of inspection of merchandise or receipt of services.
Does NOT include development of solicitations or awards that must be posted to ESBD
Contract Development correct answers Processing of requisitions, need assessments,
development of specs, development of SOWs, selection of procurement methods, solicitation
posting and bid evaluation, completion of award contracts. Does NOT include invoice or audit
functions.
Contract Management correct answers Following contract execution, includes assessment of
risks, verification of contractor performance, enforcement of terms, monitoring and reporting
vendor performance, ensuring practices are consistent with State of Texas Procurement and
Management Guide.
Contract Value correct answers The initial value of the contract, including anticipated extensions
and renewals for the contract's full existence
Statewide Procurement Division (SPD) correct answers The entity that delegates purchasing
authority to state agencies for non-IT goods and services
Purchasing Authority correct answers The ability of a state agency to purchase goods and
services using state funds
Delegation of Purchasing Authority correct answers Assigning purchasing authority to an agency
Departments of Statewide Procurement Division (SPD) correct answers 1. Procurement Policy
and Outreach
2. Historically Underutilized Business
3. Statewide Fleet, Travel and Mail
4. Statewide Contract Management
5. Statewide Contract Development
Statewide Contract Management correct answers Assists with day-to-day contract management,
contract administration, reporting requirements, vendor performance issues
Statewide Contract Development correct answers Develops and administers over 250 statewide
contracts representing several thousand products and services, develops term and managed and
TXMAS contracts, processes open market requisitions on behalf of agencies and Texas
SmartBuy members
Statewide Fleet, Travel and Mail correct answers 1. Office of Vehicle and Fleet Management
2. Statewide Travel Management Program
, 3. Statewide Mail Operations
Statewide Procurement Policy and Outreach correct answers 1. Training and policy development
2. Outreach and customer service for Texas SmartBuy, ESBD, CMBL, VPTS
3. Procurement Oversight and Delegation Portal (POD)
Procurement Oversight and Delegation Portal (POD) correct answers 1. Conducts solicitation
reviews and delegates purchasing authority for SERVICE solicitations valued at more than
$100,000
2. Coordinates with Contract Advisory Team (CAT) on solicitations valued at $5 million or more
Contract Advisory Team (CAT) correct answers 1. Review and make recommendations on
solicitations with an estimated value of $5 million or more.
2. Interagency advisory team: Comptroller of Public Accounts (CPA);
Department of Information Resources (DIR);
Health and Human Services Commission (HHSC);
Office of the Governor (OOG);
Texas Facilities Commission (TFC);
3. Reviews findings and recommendations by the State Auditor
Interagency advisory team: Comptroller of Public Accounts (CPA);
Department of Information Resources (DIR);
Health and Human Services Commission (HHSC);
Office of the Governor (OOG);
Texas Facilities Commission (TFC); correct answers Contract Advisory Team (CAT)
Quality Assurance Team (QAT) correct answers 1. Interagency advisory team
2. Provides for MIRPs
3. Reviews contracts with a valur of $10 million or more that are part of a MIRP
Major Information Resource Project (MIRP) correct answers An IT project that is identified by
the legislature as one OR project with a value over $5 million and 1+ years to reach operational
status. involves more than one state agency OR significantly alters the work methods of agency
or delivery of services to clients
HIstorically Underutilized Business Program (HUB) correct answers 1. Promotes full and equal
business opportunities
2. Subcontracting opportunity for any procurement valued at $100,000 or more
3. A department within the SPD
Texas SmartBuy correct answers 1. Set-aside (TCI & State USe)
2. Term contracts
3. Managed contracts
4. TXMAS contracts
