FERPA Training || 100% Correct.
When do FERPA rights begin? correct answers An individual's FERPA rights begin when the
individual meets the definition of a student at Michigan State University (MSU).
What if the student is under 18? correct answers Even if the student is a minor, they have rights
under FERPA if they are attending an institution of postsecondary education.
Are admissions records protected under FERPA? correct answers When the individual meets the
definition of a student, any admissions files are considered education records under FERPA.
When do FERPA rights end? correct answers They do not end, even at graduation. Former
students continue to have rights over any education record their former institution continues to
maintain.
Examples of education records correct answers - emails
- photos and video recordings
- disciplinary files
- academic work
- instant messages
NOT education records correct answers - treatment records
- sole possession notes
- law enforcement records
- alumni records
FERPA creates certain rights that students have over their education records (4) correct answers
1. To inspect and review their education records.
2. To request amendment of education records the student believes are inaccurate, misleading, or
otherwise in violation of the student's privacy rights under FERPA.
3. To provide written consent before personally identifiable information from their education
records is disclosed, except to the extent that FERPA authorizes disclosure without consent.
4. To file a complaint with the U.S. Department of Education concerning any alleged violation of
their rights under FERPA.
Students have the right to inspect and review everything in their education records, EXECPT
correct answers - Information about other students
- Financial records of parents; and
- Confidential letters of recommendation IF the student waived their right of access.
How can a student request to inspect and review their Education Records? correct answers 1.
Students should contact the FERPA Compliance Office at with their request
to inspect and review records.
, 2. The FERPA Compliance Officer will work with the student to identify which records the
student wishes to inspect and review. Parameters may include type of record, the record
holder(s), specific date ranges, or certain subjects or topics.
3. The FERPA Compliance Office will identify record holders and contact them and request
records from them. The record holders should submit any responsive records to the FERPA
Compliance Office.
4. All submitted records will be evaluated for inclusion. Certain records may be excluded or have
portions redacted if they fall under an exception or contain information about other students.
5. The FERPA Compliance Officer will schedule an appointment with the student for them to
inspect and review the requested records. In certain circumstances when a meeting is not
feasible, records may be securely provided to the student.
ALSO: The inspection and review must take place within 45 calendar days. The inspection and
review process is also outlined in the Academic Programs Catalog.
Students can seek to amend an education record under certain circumstances, namely when the
student believes the record is: correct answers - misleading
- inaccurate
- otherwise violates their privacy rights
The purpose of the amendment process is to encourage good and accurate recordkeeping: it is
not intended to challenge "substantive decisions" by school officials, such as: correct answers -
Grades, except where there is a simple tabulation error.
- Disciplinary proceeding outcomes.
-Instructor's judgment of the quality of the student's work.
Record Amendment Process correct answers 1. The student must make their request to amend a
record in writing to the School Official maintaining the record. The request should identify the
part of the record, and specify why it should be changed.
2. The School Official shall make a decision. If the request is granted, the record shall be
amended. If the request is denied, the School Official shall notify the student in writing of the
decision and inform the student of their right to a formal hearing on the matter.
3. Within ten (10) days after the notice of decision is sent, the student may request a formal
hearing. Requests must be made in writing to the FERPA Compliance Officer.
4. The FERPA Compliance Officer will appoint a hearing officer. The hearing officer will be a
School Official who does not have a direct interest in the outcome of the hearing.
- The hearing officer will schedule a hearing: the student will be afforded a full and fair
opportunity to present relevant evidence and is entitled to have a representative advisor.
- The Hearing Officer will prepare a report discussing their decision and will share that report
with the student, the record holder, and the FERPA Compliance Officer.
What if student disagrees with outcome? correct answers 1. If the hearing officer should deny the
request to amend the record, the student may appeal within ten (10) days after the notice of the
decision is sent. The student must appeal in writing to the Vice Provost of Enrollment and
Academic Strategic Planning.
When do FERPA rights begin? correct answers An individual's FERPA rights begin when the
individual meets the definition of a student at Michigan State University (MSU).
What if the student is under 18? correct answers Even if the student is a minor, they have rights
under FERPA if they are attending an institution of postsecondary education.
Are admissions records protected under FERPA? correct answers When the individual meets the
definition of a student, any admissions files are considered education records under FERPA.
When do FERPA rights end? correct answers They do not end, even at graduation. Former
students continue to have rights over any education record their former institution continues to
maintain.
Examples of education records correct answers - emails
- photos and video recordings
- disciplinary files
- academic work
- instant messages
NOT education records correct answers - treatment records
- sole possession notes
- law enforcement records
- alumni records
FERPA creates certain rights that students have over their education records (4) correct answers
1. To inspect and review their education records.
2. To request amendment of education records the student believes are inaccurate, misleading, or
otherwise in violation of the student's privacy rights under FERPA.
3. To provide written consent before personally identifiable information from their education
records is disclosed, except to the extent that FERPA authorizes disclosure without consent.
4. To file a complaint with the U.S. Department of Education concerning any alleged violation of
their rights under FERPA.
Students have the right to inspect and review everything in their education records, EXECPT
correct answers - Information about other students
- Financial records of parents; and
- Confidential letters of recommendation IF the student waived their right of access.
How can a student request to inspect and review their Education Records? correct answers 1.
Students should contact the FERPA Compliance Office at with their request
to inspect and review records.
, 2. The FERPA Compliance Officer will work with the student to identify which records the
student wishes to inspect and review. Parameters may include type of record, the record
holder(s), specific date ranges, or certain subjects or topics.
3. The FERPA Compliance Office will identify record holders and contact them and request
records from them. The record holders should submit any responsive records to the FERPA
Compliance Office.
4. All submitted records will be evaluated for inclusion. Certain records may be excluded or have
portions redacted if they fall under an exception or contain information about other students.
5. The FERPA Compliance Officer will schedule an appointment with the student for them to
inspect and review the requested records. In certain circumstances when a meeting is not
feasible, records may be securely provided to the student.
ALSO: The inspection and review must take place within 45 calendar days. The inspection and
review process is also outlined in the Academic Programs Catalog.
Students can seek to amend an education record under certain circumstances, namely when the
student believes the record is: correct answers - misleading
- inaccurate
- otherwise violates their privacy rights
The purpose of the amendment process is to encourage good and accurate recordkeeping: it is
not intended to challenge "substantive decisions" by school officials, such as: correct answers -
Grades, except where there is a simple tabulation error.
- Disciplinary proceeding outcomes.
-Instructor's judgment of the quality of the student's work.
Record Amendment Process correct answers 1. The student must make their request to amend a
record in writing to the School Official maintaining the record. The request should identify the
part of the record, and specify why it should be changed.
2. The School Official shall make a decision. If the request is granted, the record shall be
amended. If the request is denied, the School Official shall notify the student in writing of the
decision and inform the student of their right to a formal hearing on the matter.
3. Within ten (10) days after the notice of decision is sent, the student may request a formal
hearing. Requests must be made in writing to the FERPA Compliance Officer.
4. The FERPA Compliance Officer will appoint a hearing officer. The hearing officer will be a
School Official who does not have a direct interest in the outcome of the hearing.
- The hearing officer will schedule a hearing: the student will be afforded a full and fair
opportunity to present relevant evidence and is entitled to have a representative advisor.
- The Hearing Officer will prepare a report discussing their decision and will share that report
with the student, the record holder, and the FERPA Compliance Officer.
What if student disagrees with outcome? correct answers 1. If the hearing officer should deny the
request to amend the record, the student may appeal within ten (10) days after the notice of the
decision is sent. The student must appeal in writing to the Vice Provost of Enrollment and
Academic Strategic Planning.
