ScribeAmerica Course: HIPAA and Harassment Questions and Answers | Latest Version | 2025/2026 | Correct & Verified

ScribeAmerica Course: HIPAA and Harassment Questions and Answers | Latest Version | 2025/2026 | Correct & Verified What should a scribe do if they accidentally see a patient’s chart they weren’t assigned to? Report the access and refrain from viewing any further information Is it acceptable for a scribe to look up a friend’s visit summary if they are curious? No, accessing any chart without a valid work-related reason violates HIPAA Can a scribe discuss interesting patient cases with friends after work if names are not mentioned? No, even without names, the details may still be identifiable and are protected What is the correct action if a provider asks a scribe to access a patient record outside their assignment? Clarify the purpose and access only if it’s within your role and documented What should a scribe do if they witness a co-worker making repeated inappropriate jokes? 2 Report the behavior to the manager or harassment officer Is it considered harassment if someone is repeatedly asking a co-worker out despite being told no? Yes, repeated unwelcome advances are considered harassment What should you do if a patient flirts or makes inappropriate comments during documentation? Report it to the provider or clinical supervisor immediately Can a scribe be held responsible for a HIPAA breach even if it was unintentional? Yes, unintentional breaches must still be reported and can have consequences Why is it important for scribes to avoid saving screenshots of patient records? Because it is a form of unauthorized storage of protected health information If a provider asks you to summarize a patient’s history for another staff member not involved in care, what should you do? Decline and explain that HIPAA only allows sharing with those directly involved in care 3 What is the appropriate way to respond if someone makes an offensive comment based on your race or gender? Speak up if safe to do so, and report the incident to the appropriate authority What is one way to avoid a HIPAA violation when working in shared workspaces? Keep screens turned away from public view and log out when leaving What should you do if a provider begins mocking a patient’s condition or appearance in front of you? Avoid participation and report the behavior to a supervisor Is it a HIPAA violation to email yourself notes containing patient identifiers to finish documentation later? Yes, PHI should never be sent through personal email What is considered sexual harassment in the workplace? Any unwelcome behavior of a sexual nature that creates a hostile or uncomfortable environment 4 What should you do if a co-worker touches you in a way that makes you uncomfortable, even if they say it's a joke? Let them know it is unwelcome and report it if it continues Can a provider disclose patient information