,CMRP Certification Exam Study Guide – Complete
Materials Management & Procurement Review
with Definitions, Processes & Key Concepts.
2025/2026.
Purchasing
has been defined as one of the functions under procurement, along with expediting, sourcing,
contracting,supplier quality , etc.
LEED
Leadership in Energy and Environmental Design
Vendor Control
Purchasing has to continually monitor the cost of operations including the costs of ordering and using
the supplies ans services agreements for the hospital
Relationships
Purchasing is the sourcing ,acquisition, contracting and cost arm of the material management role.
This requires that the department work cooperatively and collaboratively with the departments that is
serves.
Purchasing job tasks
Vendor Control
Process Management
Internal Resources
Value Analysis
Vendor Control
Task with monitoring vendor visitations and to cooperate with the compliance officer in making sure
vendors who visit the hospital are registered with corporate compliance.
Credential correctly on visits.
Complete Business Associated Agreement (BAA)
Properly identified as they visit departments.
Process Management
Has to continually monitor the cost of operations including the cost of ordering and using the supplies
and service agreement for the hospital.
Internal Resources
, Serves as resource to other departments in area of budget process.
Participate in process by projecting cost impact to contracts and agreements in place.
Departments should be advised of utilization trends and purchasing opportunities to reduce cost based
on benchmarking data or product changes.
Value Analysis
Key role to provide cost and analytics support
Analyzes each cost in total use of products and how it compares to ROI (Return On Investment) for
hospital
A committee reviews the total life cycle of a process or product, taking into consideration the complete
flow of the products from acquisition to disposal.
What are the four basic step that involve Purchasing
Requisition processing
Sourcing
Negotiations
Ordering
What is a Requisition
Are formal requests from an end user for either stock products from a facility's central store, or non-
stock products from outside of the organization.
Stock Requisition
A request from a department for one of more items that are carried in the organization warehouse or
storeroom.
Non-Stock Requisition
Is prepared by the department not carried in warehouse or store room.
It is used for one-time or repetitive type purchases
Repetitively ordered non-stock generally be added to item master
Once in item master only item number with quantity and unit to purchase
One time or very limited basis are not generally added to item master. Called non-file
Travel Requisition (TA)
Is an older version of a non-stock requisition and is seldom used in today's automated environment.
Defined as traditionally hard-copy in house reusable requisition.
Usually printed on card stock paper used in manual ordering systems.
Prepared by department to obtain repeat, non-stock items that are used regularly
TR travels back to department requesting department PO and delivery information.
Not used for one-time purchases
Electronic Requisitions
Preferred method today and replaces manual requisitions.
Saves time by reducing redundant typing, creates accurate order
Materials Management & Procurement Review
with Definitions, Processes & Key Concepts.
2025/2026.
Purchasing
has been defined as one of the functions under procurement, along with expediting, sourcing,
contracting,supplier quality , etc.
LEED
Leadership in Energy and Environmental Design
Vendor Control
Purchasing has to continually monitor the cost of operations including the costs of ordering and using
the supplies ans services agreements for the hospital
Relationships
Purchasing is the sourcing ,acquisition, contracting and cost arm of the material management role.
This requires that the department work cooperatively and collaboratively with the departments that is
serves.
Purchasing job tasks
Vendor Control
Process Management
Internal Resources
Value Analysis
Vendor Control
Task with monitoring vendor visitations and to cooperate with the compliance officer in making sure
vendors who visit the hospital are registered with corporate compliance.
Credential correctly on visits.
Complete Business Associated Agreement (BAA)
Properly identified as they visit departments.
Process Management
Has to continually monitor the cost of operations including the cost of ordering and using the supplies
and service agreement for the hospital.
Internal Resources
, Serves as resource to other departments in area of budget process.
Participate in process by projecting cost impact to contracts and agreements in place.
Departments should be advised of utilization trends and purchasing opportunities to reduce cost based
on benchmarking data or product changes.
Value Analysis
Key role to provide cost and analytics support
Analyzes each cost in total use of products and how it compares to ROI (Return On Investment) for
hospital
A committee reviews the total life cycle of a process or product, taking into consideration the complete
flow of the products from acquisition to disposal.
What are the four basic step that involve Purchasing
Requisition processing
Sourcing
Negotiations
Ordering
What is a Requisition
Are formal requests from an end user for either stock products from a facility's central store, or non-
stock products from outside of the organization.
Stock Requisition
A request from a department for one of more items that are carried in the organization warehouse or
storeroom.
Non-Stock Requisition
Is prepared by the department not carried in warehouse or store room.
It is used for one-time or repetitive type purchases
Repetitively ordered non-stock generally be added to item master
Once in item master only item number with quantity and unit to purchase
One time or very limited basis are not generally added to item master. Called non-file
Travel Requisition (TA)
Is an older version of a non-stock requisition and is seldom used in today's automated environment.
Defined as traditionally hard-copy in house reusable requisition.
Usually printed on card stock paper used in manual ordering systems.
Prepared by department to obtain repeat, non-stock items that are used regularly
TR travels back to department requesting department PO and delivery information.
Not used for one-time purchases
Electronic Requisitions
Preferred method today and replaces manual requisitions.
Saves time by reducing redundant typing, creates accurate order
