ARM2602
Assignment 1 (100%
COMPLETE ANSWERS)
Semester 1 2025
(746776)
DUE 14 March 2025
, ACTIVITIES
ASSESSMENT 1: Essay type question (35% of year mark) – 746776 – 14 March 2025 Question 1 The
National Archives and Records Service of South Africa (NARSSA) recommends that all government
bodies adopt a subject file plan as it is regarded as a best practice for effective records management.
This scenario explores the importance of adopting a functional subject file plan to improve
governance and operational efficiency. Question 1.1: You have been appointed as the head of records
management at Department of Sports, Arts and Culture. The department is considering
implementing a functional subject file plan. Provide motivations to the executive team as to why the
department should compile a functional subject file plan that adheres to good governance and best
practice principles. • What, in your opinion, are the key motivations for using a functional subject file
plan in this department? (20 marks) Question 1.2: To successfully apply a functional subject file plan,
it is crucial to understand its underlying principles. Describe the key principles that a government
department should follow when developing and implementing a subject file plan. Include relevant
examples to support your explanation. • Use examples that demonstrate how these principles apply
to government departments in practice. (30 marks) Question 2: You have been hired as a consultant
to review the records management system of a large governmental organization, which handles both
manual and electronic records. The organization aims to implement a comprehensive file plan that
accommodates both types of records effectively. A well-designed file plan should enable an
organization to manage and file both manual and electronic records efficiently. • Discuss the
importance of this statement in relation to best practices in archives and records management. •
Explain how the effective management of electronic records, supported by a functional file plan, will
promote transparency and accountability within the organization. Your discussion should: • Outline
the best practices for managing both manual and electronic records in line with established archives
and records management standards. • Explain the challenges and benefits of integrating manual and
electronic records into one file plan. • Illustrate how an effective electronic records management
system supports governance principles such as transparency, accountability and compliance with
regulatory requirements. (50 marks)
Assignment 1 (100%
COMPLETE ANSWERS)
Semester 1 2025
(746776)
DUE 14 March 2025
, ACTIVITIES
ASSESSMENT 1: Essay type question (35% of year mark) – 746776 – 14 March 2025 Question 1 The
National Archives and Records Service of South Africa (NARSSA) recommends that all government
bodies adopt a subject file plan as it is regarded as a best practice for effective records management.
This scenario explores the importance of adopting a functional subject file plan to improve
governance and operational efficiency. Question 1.1: You have been appointed as the head of records
management at Department of Sports, Arts and Culture. The department is considering
implementing a functional subject file plan. Provide motivations to the executive team as to why the
department should compile a functional subject file plan that adheres to good governance and best
practice principles. • What, in your opinion, are the key motivations for using a functional subject file
plan in this department? (20 marks) Question 1.2: To successfully apply a functional subject file plan,
it is crucial to understand its underlying principles. Describe the key principles that a government
department should follow when developing and implementing a subject file plan. Include relevant
examples to support your explanation. • Use examples that demonstrate how these principles apply
to government departments in practice. (30 marks) Question 2: You have been hired as a consultant
to review the records management system of a large governmental organization, which handles both
manual and electronic records. The organization aims to implement a comprehensive file plan that
accommodates both types of records effectively. A well-designed file plan should enable an
organization to manage and file both manual and electronic records efficiently. • Discuss the
importance of this statement in relation to best practices in archives and records management. •
Explain how the effective management of electronic records, supported by a functional file plan, will
promote transparency and accountability within the organization. Your discussion should: • Outline
the best practices for managing both manual and electronic records in line with established archives
and records management standards. • Explain the challenges and benefits of integrating manual and
electronic records into one file plan. • Illustrate how an effective electronic records management
system supports governance principles such as transparency, accountability and compliance with
regulatory requirements. (50 marks)
