Test Bank For Contemporary Business Reports, 5th Edition by Shirley Kuiper

TEST BANK Contemporary Business Reports, 5th edition Chapter 3 – Producing the Report A. True/False-Fortheitemsbelow,writeTfortruestatementsandFforfalseones. 1. Thewritingprocessinvolvesthesamestepsforallreports.(F) 2. Afterdraftingareport,thewritershouldimmediatelygiveittosomeoneelsefor review. (F) 3. Tryingtowriteareportbyfollowingtheoutlinefrombeginningtoendcancreate writing barriers. (T) 4. Onestrategyfordraftingareportinvolvespreparingthevisualaidsfirstbefore writing the text to go with them. (T) 5. Thetermsreviseandeditandproofreadshareacommondefinition.(F) 6. Areportshouldflowfrombeginningtoendsothatareaderneverneedstoturn back the pages or skip ahead. (T) 7. Foracollaborativewritingproject,teammembersshouldplanandproducethe report collectively. (T) 8. Effectivecollaborationincludescarefullyeditingone’sowncontributiontotheteam project. (T) 9. Copyrightlawsapplyonlytoprintedtext,nottovisualaidsortextorpicturesonthe Web. (F) 10.As a report-writing team member, you should assume that—just like you—other team members gave proper credit for their data sources. (F) 11.A service like Google Docs is most useful in the final document stage. (F) 12.A Google email (Gmail) account is needed to share a Google Doc online. (T) 13.The Google Docs program is compatible with Microsoft Word 2010 because Google Docs contains the same features as Word. (F) B. MultipleChoice–Fortheseitems,selectthemostappropriatechoice(a-d). 1. Whichofthefollowingstatementsisastrategyforovercomingwritingbarriers?(d) a. Draft easy parts of the report first to gain a sense of accomplishment. b. Draftdifficultpartsofthereportfirsttogetthemoutoftheway. c. Work on a section until you have difficulty with it; then skip to another section. d. Alloftheabove. 2. Which task is NOT included in revising? (c) a. Rewriting an entire section of the report draft b. Addingordeletinginformationtothedraft c. Checking for errors in grammar and punctuation d. Checkingaccuracyandcompletenessofthedraft 3. WhichtaskisNOTincludedintheplanningstageofacollaborativewriting assignment? (b) a. Creating a preliminary report outline b. Outliningslidesforthegroup’soralreport c. Deciding on the report format d. Identifyingtheaudience,purpose,andscope 4. WhichstatementBESTdescribestheproductionofateam’sreport?(a) a. All writers should participate in producing the final report. b. Individualsshouldturnovertheirdraftstobeworkedintothefinalreport. c. In the near-final draft, each team member edits the report section he or she wrote. d. Readersofthereportshouldbeabletodiscerneachreportwriter’sstyle. 5. Which statement about data sources does NOT contain sound advice? (c) a. Acknowledging sources increases your credibility as a researcher and writer. b. Asareviewerofareportdraft,verifytheaccuracyofsourceacknowledgments. c. When you contribute to a team’s report, the team leader checks the accuracy of your source notes. d. WhenyoutakecopyrightedinformationfromaWebsite,acknowledgethatfact in the report. 6. GoogleDocsuserscanimportfilesinvariousformats,exceptthisONE. a. PowerPoint (PPT) b. PortableDocumentFormat(PDF) c. Hypertext Markup Language (HTML) d. AutoComputerAssistedDesign(DWS) C. EssayTopics-Explaineachofthefollowingstatements,usingexamplestosupport your discussion. 1. Attheplanningstage,theteamshouldreviewtheprojecttoensurethat everyone on the team understands it. Contemporary Business Reports, 5th edition Test Bank – Chapter 3.2 2. Criticalrevisionandeditingoftenmarkthedifferencebetweenaneffectiveand an ineffective report. 3. Thefinaldraftshouldbeacoherentdocumentthatflowssmoothlyfromstartto finish. 4. Checkingtheentiredocumentisaparticularlyimportantstepwhendraftinghas been divided among members of a group. 5. TheuseofGoogleDocscansimplifycollaboration. Contemporary Business Reports, 5th edition Test Bank – Chapter 3.3 TEST BANK Contemporary Business Reports, 5th edition Chapter 5 – Illustrating the Report A. True/False-Fortheitemsbelow,writeTforatruestatementandFforfalseones. 1. The main reason to use visual aids is to add interest to a report. (F) 2. Visual aids improve a writer’s credibility with readers. (T) 3. “Figure 1 shows XYZ profits for each month of 2012” demonstrates the recommended way to introduce a visual. (F) 4. In current practice, writers use Roman numerals to label visuals. (F) 5. A simple bar chart compares two or more variables on one dimension, such as time. (T) 6. In a pie chart, the values of the segments may total less than 100 percent. (F) 7. In a line chart, only values on the horizontal axis need to be identified. (F) 8. Graphics experts recommend that a pie chart contain no more than eight segments (T) 9. A flowchart is an example of a relationship chart. (T) 10. Informaltablesshouldbeusedonlyinreportsinmemoformat.(F) 11. When numbering visuals, number tables separate from other visuals, such as charts, maps, and photographs. (T) 12. The visuals in a report should be about the same size. (F) 13. A Microsoft Office 2010 user can create a bar or line chart in Word. (T) 14. In Microsoft Excel 2010, tiny line charts inserted in a table are called SmartArt. (F) 15. To emphasize a list in Microsoft Word 2010, you can use bullets or a SmartArt diagram. (T) 16. Maps found on Google Maps are generally current as they are conveyed by satellite. (F) 17. Line charts are more open to distortion than pie charts. (T) 18. Teamwork ends when a report-writing team delivers the report (oral or written). (F) Contemporary Business Reports, 5th edition Test Bank – Chapter 1.1 B. MultipleChoice–Forthefollowingitems,selectthemostappropriatechoice(a-d). 1. Which item is NOT considered a purpose of visuals? (c) a. Clarify data b. Emphasizeimportantpoints c. Shorten the report d. Simplifycomplexdata 2. WhichofthefollowingstatementsisNOTaccurateabouttheprincipleofbalancein visuals? (d) a. Balance provides a sense of artistic appeal among parts of the visual. b. Somesituationsmayjustifyanasymmetricalarrangementofcomponents. c. Begin the largest segment of a pie chart at the “12 o’clock” position and arrange the remaining segments in descending order of size. d. Asymmetricalbalanceisacontradictionofterms. 3. Whichofthefollowingstatementsdescribestherecommendedwaytoplaceavisual in a report? (b) a. Place all visuals in an appendix at the back of the report. b. Introduceavisualinthereportbody;displayitassoonaspossible;anddiscuss it. c. Display a visual and refer to it by saying, “As shown above.” d. Displayavisualonlyafterfullydiscussingthedatainit. 4. WhichvisualwouldBESTcomparehowmaleandfemalestudentsdistributetheir time among studying, attending classes, working, sleeping, and leisure activities during a typical week? (c) a. Bilateral bar chart b. Multiplelinechart c. Segmented bar chart d. Table 5. WhichchartwouldBESTshowthevalueofacompany’scatalogsales,Internetsales, and total catalog plus Internet sales? (a) a. Band chart b. Bilaterallinechart c. Multiple bar chart d. Multiplelinechart 6. TolinkachartinMicrosoftWord2010totheoriginalExcelworksheet,copythe Excel chart and paste into Word using: (b) a. Merge Formatting b. MicrosoftExcelChartObject c. Microsoft Word Document Object d. Picture(EnhancedMetafile) 7. InMicosoftWord2010,whichofthefollowingisthemostefficientwaytoinsert table cells? (d) a. Copy cells from Excel 2010. b. DrawitusingDrawTableontheInserttab. c. Choose a table from the gallery of preformatted ones. d. IntheInsertTabledialog,selectthenumberofcolumnsandrows. 8. Which of the following statements is NOT a guideline for formatting tables? (a) a. Center headings and data in the cells. b. Useasmall(size10),sansseriffont,likeCalibri. c. Use Merge to create a top row for the number and title. d. Changecolumnwidthtofitcontentsofthelongestrow. 9. InMicrosoftWord2010,whichofthefollowingdiagramtypesisnotanoptioninthe SmartArt dialog? (a) a. Basic b. Cycle c. Hierarchy d. Picture 10.Which statement best describes Google Maps? (c) a. Maps represent virtually every country. b. Mapsaretransmittedtoyoubysatellite. c. You can view a city in relation to its country. d. Mapsareofthesame/similarclarityorsharpness. 11.Some readers skim the contents of a report; consequently— (b) a. Visual representations of data lose their impact. b. Thewritershouldbeespeciallyalerttopossibledistortionofdatainvisuals. c. The writer should minimize the written analysis of the data. d. ThewritercanappropriatelypresenttheentirereportinPowerPointslides. 12.Which statement about collaborative writing (CW) is most nearly accurate? (a) a. Effective CW includes a review of task and team issues after completion of the final draft. b. Monitoringtheworkofotherteammembersusuallybringsnegativeresults. c. Team introductions and socializing are considered pre-CW tasks. d. Normallypre-CWtasksinvolveonlythewritingteam. 13.Which action normally would NOT be considered ethically questionable when a writer designs and displays visual aids in a written report? (c) a. The report writer assumes that the reader will examine each visual carefully. b. Thewriterdisregardsthefactthatvisualsoftenhavemoreimpactthantheir accompanying text. c. The writer avoids distortion of data. d. Thewriterillustratesonlythedataheorshewantstoemphasizeandomitsthe data the writer wants to de-emphasize. 14.Select the BEST statement describing effective use of computer graphics. (d) a. The report writer needs to do little editing of the computer graphic. b. Thewritercannotfine-tunethechartspreparedbycomputerprograms. c. The writer should use many graphics because they are easy to produce. d. Thewritermustevaluatetheaccuracyandeffectivenessofeachcomputer- produced visual aid. 15. Select the BEST statement describing appropriate use of tables in reports. (b) a. Do not use a table if the same data can be displayed in a chart. b. Douseatableforshowingdetailedreportdata. c. Do not use a formal table in an informal report. d. Donotuseaninformaltableinaformalreport. C. Essay Topics - For each set of data (Items 1 and 2), construct an appropriate visual and incorporate it effectively into the text of a brief report. In Item 3, discuss strategies for increasing a report’s readability. 1. Seven purse snatchings in Central City area between November 6 and December 6 of last year. Locations: Nov. 6 - 2700 block of Duncan Street Nov. 10 - 3000 block of Petigru Street Nov. 14 - 500 block of Veterans Road Nov. 18 - 100 block of Veterans Road Nov. 30 - 900 block of Duncan Street Dec. 2 - 3000 block of Duncan Street Dec. 6: 3200 block of Petigru Street Prepare the report in memorandum format and direct it to your instructor, who is the director of safety for your campus. Assume that all streets are within one mile of your campus. (You may add complementary data.) 2. Time civilian U.S. population over 15 spends in primary activities in a day (numbers rounded to nearest tenth). Source: U.S. Department of Labor Statistics, Table 1 . . . 2010 Annual Averages at Grou p Activity Average Hrs./Day Percent 1 Sleeping & Personal Care 9.5 40% 2 Eating & Drinking 1.3 5% 3 Household & Shopping 2.5 10% 4 Working & Work-Related 3.5 15% 5 Educational, Civic & Religious 0.8 3% 6 Leisure & Sports 5.2 22% 7 Other 1.3 5% Prepare the report in memo format to your instructor, a publisher of how-to and self-help books. Assume that the publisher plans to add four titles to its self- help line this year. Assume also that two or three how-to titles may be revised for use in entry-level vocational-technical (vo-tech) courses. Note that numbers represent time usage for the entire civilian population over 15, not just those who participate in these activities. For example, Group 4 numbers include unemployed persons in the average. You may add complementary information to the report.