Microsoft Word Certification Test |38 questions and answers.

When Word starts, it displays the ____________ menu where you can then choose to create a new document/open an existing one. Backstage When might you use a template to create a new document? Used when you need guidance as to the layout and design of the document. Which is the default file extension assigned to Word 2016 documents? .docx What might you want to save a file as the Word 97-2003 file format? To be able to open this file in another location with previous versions of Word. What would be an example of the type of information you might enter in a file's properties to identify the contents of the file? You can enter information such as the name of the author, keywords to find the file using a search option, or details about the file. Why would you use the Print Layout instead of the Read Mode view for modifications? You will use print layout view when editing document structure and layout. Use Read Mode when editing content and when you want text to appear as if you are reading a book. Why might you want to split the window for a long document? By splitting a document window you are displaying the same document in two different windows on the screen. You can edit one thing and read another on different screens. How do you split the window for a long document? View Tab - Window - Split How can showing the formatting codes be beneficial? Showing the formatting codes when editing a document can help you identify where there may be changes needed in the document such as extra blank lines, why tabbed values to not align correctly, or where there are two or more spaces in between words. How can you show formatting codes? Home Tab - Paragraph - Show and Hide How can you insert a copyright symbol? Check Symbols in Insert tab, or use the shortcut (c) ___________ ___________ allow the first line of text in a paragraph to "hang" at the left margin, and then all subsequent lines of text in the paragraph. You might use them for lists of bibliographies. Hanging Indent How do you apply a hanging indent? Home Tab - Paragraph Settings - Indentation - Hanging Why should you set decimal tab stops to align values with decimal places when creating a report with money values? When specifying the tabs, be sure to choose ones that line up different types of information appropriately such as values with varying decimal lengths. Why would you apply numbering to a list of items instead of using bullets? Use bullets if there is no priority in a list, or apply numbers to prioritize a list. Why might you want to convert text to WordArt? Convert text to WordArt when you want to emphasize the text using features and special effects such as glow, outline colour, etc. that are not available through the ribbon of the Font dialog box. Why might you choose to change the margins to Narrow in a document? Setting narrow margins allow you to maximize the amount of space available for text on a page. Why might you insert a continuous section break into a page in a document? Continuous section breaks indicate to Word that something will change, on the page - for instance, changing the text layout to multiple columns or making one page landscape. How do you insert a continuous section break? Layout - Breaks - Continuous What is the difference between a column break and a page break? A column break forces text to the top of the next column. A page break forces text to the next page, regardless of any formatting that has been applied to the text. _________ are text or graphics that appear at the bottom of every page to help a user identify what the report is or the page number you are currently viewing. Footers How do you insert a page number/footer? Insert - Header & Footer - Page Number or Footer A _________ can consist of any type of text, graphic, shape, or picture that you want to appear behind the text of each page in a document. Watermark. How do you insert a watermark? Design Tab - Watermark ______________ are sets of integrated document designs (color schemes and fonts) that enhance your documents by using colors, fonts and graphics. Use them to give documents a uniform and coordinated appearance. Themes. How do you apply themes to a document? Design - Themes How can you identify if a grammatical error has been detected in the document? Blue underlines indicate a possible grammatical or contextual text error. If you use ________ styles in a report, you can use the Navigation Pane to quickly navigate to another part of the same document. Headings How do you apply a heading style? Home - Styles - Headings 22. Use the __________________ __________________ command to make selected columns to have the same width Distribute Columns How do you distribute columns? Table - Layout- Distribute Columns You can use the _________ _________ command when you want all the selected cells to become one cell - for example, to hold a table title or to accommodate more data such as an address. Merge Cells