Level 2 Diploma in Care Learner Name:
Unit Title: 206 – Handle information in care settings
Assessor
Use Only-
Learner statement Assessment
Criteria Met
Learner to provide narrative under each statement of how they meet the criteria. However, where the
assessment criteria ask you to ‘Demonstrate’ this may be covered during your observation with your
assessor and if so you are not required to provide written narrative. This will be stated under the
assessment criteria so please read carefully.
You must provide answers to each question that allow your assessor to properly assess what work duties
you are doing or what role you have within your work. It expected that you will need approximately 300
words per question. The more detail you provide the less likely your account will be sent back for more
clarification.
You must answer each question in your own words and write in the first person meaning “I do this”. A tip is
always to keep in mind the “who, why, how, where and when” in each answer.
Learning Outcome 1: Understand the need for secure handling of information in care settings
1.1 Identify the legislation that relates to the recording, storage and sharing of information in care settings
The Data Protection Act 2018 replaces the Data Protection Act 1998 and implements the General Data
Protection Regulation (GDPR).
This legislation relates to the recording, storage and sharing of information in care settings and beyond. Everyone
that uses personal data has the responsibility to make sure that this information is:
www.vocationaltraining.org.uk
C685 L2 LS Issue 2 August 2019 KR
, used fairly and lawfully
used for specified, explicit purposes
used in a way that is adequate, relevant and limited to only what is necessary
accurate and kept up to date
kept for no longer than is necessary
handled in a way that ensures appropriate security, including protection against unauthorised or
unlawful processing, access, loss, destruction or damage
These are the data protection principles.
For public bodies such as local authorities or the NHS, the Freedom of Information Act 2000 also applies.
This means that they are obliged to publish certain information and that members of the public are entitled to
request certain information from them. This does not give people the right to request personal information about
themselves – this should be requested under the Data Protection Act 2018.
1.2 Explain why it is important to have secure systems for recording and storing information in a care
setting
I would say that in a care setting, it is important to ensure that information is recorded and stored using secure
systems.
This is because we have a responsibility under the Data Protection Act 2018 to keep everyone’s personal data
secure.
Personal data is information that can directly or indirectly identify a person. Examples of identifiable information are
names, photographs or passport numbers.
As a Carer, I also have a duty towards the individuals that I work with to respect their right to privacy
and confidentiality.
By recording and storing personal data on secure systems, I can ensure that this information is only available to
www.vocationaltraining.org.uk
C685 L2 LS Issue 2 August 2019 KR
Unit Title: 206 – Handle information in care settings
Assessor
Use Only-
Learner statement Assessment
Criteria Met
Learner to provide narrative under each statement of how they meet the criteria. However, where the
assessment criteria ask you to ‘Demonstrate’ this may be covered during your observation with your
assessor and if so you are not required to provide written narrative. This will be stated under the
assessment criteria so please read carefully.
You must provide answers to each question that allow your assessor to properly assess what work duties
you are doing or what role you have within your work. It expected that you will need approximately 300
words per question. The more detail you provide the less likely your account will be sent back for more
clarification.
You must answer each question in your own words and write in the first person meaning “I do this”. A tip is
always to keep in mind the “who, why, how, where and when” in each answer.
Learning Outcome 1: Understand the need for secure handling of information in care settings
1.1 Identify the legislation that relates to the recording, storage and sharing of information in care settings
The Data Protection Act 2018 replaces the Data Protection Act 1998 and implements the General Data
Protection Regulation (GDPR).
This legislation relates to the recording, storage and sharing of information in care settings and beyond. Everyone
that uses personal data has the responsibility to make sure that this information is:
www.vocationaltraining.org.uk
C685 L2 LS Issue 2 August 2019 KR
, used fairly and lawfully
used for specified, explicit purposes
used in a way that is adequate, relevant and limited to only what is necessary
accurate and kept up to date
kept for no longer than is necessary
handled in a way that ensures appropriate security, including protection against unauthorised or
unlawful processing, access, loss, destruction or damage
These are the data protection principles.
For public bodies such as local authorities or the NHS, the Freedom of Information Act 2000 also applies.
This means that they are obliged to publish certain information and that members of the public are entitled to
request certain information from them. This does not give people the right to request personal information about
themselves – this should be requested under the Data Protection Act 2018.
1.2 Explain why it is important to have secure systems for recording and storing information in a care
setting
I would say that in a care setting, it is important to ensure that information is recorded and stored using secure
systems.
This is because we have a responsibility under the Data Protection Act 2018 to keep everyone’s personal data
secure.
Personal data is information that can directly or indirectly identify a person. Examples of identifiable information are
names, photographs or passport numbers.
As a Carer, I also have a duty towards the individuals that I work with to respect their right to privacy
and confidentiality.
By recording and storing personal data on secure systems, I can ensure that this information is only available to
www.vocationaltraining.org.uk
C685 L2 LS Issue 2 August 2019 KR
