CTCM Key Concepts Questions with Correct
Answers
What is the SPD? What do they do?
Statewide Procurement Division.
SPD is the State of TX's central purchasing authority for NON IT goods & services.
Note: Authority to purchase goods & services using state funds. Delegates authority to state
agencies.
What are reasons a contract may need to change?
- New ownership
- Time/pricing update, shifts in market
- Natural Disaster
- Scope of work/activity
What is "Change Control"?
Describes the process allowing for any planned/unplanned changes to contract. All
amendments MUST adhere to this practice.
What is "Price Adjustment"?
Details the formula index used and frequency of adjustment; used when known fluctuation in
the market.
Define "Contract Closeout". What are the 4 parts needed for completion of this
process?
Admin procedure that verifies both parties have met all contractual obligations.
1. All goods and services have been accepted and received.
, 2. All reports have been delivered & accepted
3. All agency-furnished equipment & materials have been returned
4. Final payment has been made to contractor
What does the "Dispute Resolution" clause entail?
Required contract provision that requires a contractor to use formal dispute resolution
procedure before taking legal action. This is required BEFORE the contractor can take legal
action against an agency.
Who represents a state agency in a contract dispute?
Office of the Attorney General
What is a "CAP"?
Who approves and monitors the CAP?
A CAP is a corrective action plan the VENDOR develops. It is approved and monitored by
the contract manager.
What is a CURE notice?
A required agency issued report that a vendor must cure deficiencies within a specific time
frame.
What are standard T&C?
What are special T&C?
T&C are terms and conditions.
Standard T&C- a set of provisions a state agency/entity includes in every contract.
Special T&C- provisions that are written for an individual contract
What are 3 reasons for a contract dispute?
Answers
What is the SPD? What do they do?
Statewide Procurement Division.
SPD is the State of TX's central purchasing authority for NON IT goods & services.
Note: Authority to purchase goods & services using state funds. Delegates authority to state
agencies.
What are reasons a contract may need to change?
- New ownership
- Time/pricing update, shifts in market
- Natural Disaster
- Scope of work/activity
What is "Change Control"?
Describes the process allowing for any planned/unplanned changes to contract. All
amendments MUST adhere to this practice.
What is "Price Adjustment"?
Details the formula index used and frequency of adjustment; used when known fluctuation in
the market.
Define "Contract Closeout". What are the 4 parts needed for completion of this
process?
Admin procedure that verifies both parties have met all contractual obligations.
1. All goods and services have been accepted and received.
, 2. All reports have been delivered & accepted
3. All agency-furnished equipment & materials have been returned
4. Final payment has been made to contractor
What does the "Dispute Resolution" clause entail?
Required contract provision that requires a contractor to use formal dispute resolution
procedure before taking legal action. This is required BEFORE the contractor can take legal
action against an agency.
Who represents a state agency in a contract dispute?
Office of the Attorney General
What is a "CAP"?
Who approves and monitors the CAP?
A CAP is a corrective action plan the VENDOR develops. It is approved and monitored by
the contract manager.
What is a CURE notice?
A required agency issued report that a vendor must cure deficiencies within a specific time
frame.
What are standard T&C?
What are special T&C?
T&C are terms and conditions.
Standard T&C- a set of provisions a state agency/entity includes in every contract.
Special T&C- provisions that are written for an individual contract
What are 3 reasons for a contract dispute?
