CTCD - FLASH CARDS QUESTIONS
ANSWERS
PROCUREMENT\OVERSIGHT\&\DELEGATION\-\ans-✔✔Conducts\solicitation\reviews\
and\delegation\of\authority.
Services\greater\than\$100,000.\-\Submit\Solicitation
Greater\than\$5M+\coordinates\reviews\of\solicitation.\-\Services\&\Commodities.
POD\members\consists\of\multiple\agencies.
POD\seeks\to\reduce\risk\to\state\agencies\with\delegating\purchasing\authority.
Statewide\Procurement\Policy\and\Outreach\-\ans-✔✔Conducts\Policy\Research.
Provides\Training\and\Certification\for\Procurement\Professionals.
Provides\the\Division's\Customer\Service\Support\Services\through\the\Outreach\Team.
Statewide\Contract\Development\and\Contract\Management\-\ans-✔✔SPD\has\authority\
to\develop\and\manage\statewide\contracts.
Used\by\state\agencies.
Broad\range\of\contracts\for\commodities\and\services.
Historically\Underutilized\Business\Program\-\ans-✔✔Promotes\full\and\equal\business\
opportunities.
Solicitations\in\excess\of\$100K\and\subcontracting\is\probable.
Office\of\Vehicle\Fleet\Management\-\ans-✔✔Manages\and\assists\agencies\with\
reporting\their\fleet\vehicles\on\the\state's\reporting\system.
Interagency\contracts\with\state\agencies\and\institutions\of\higher\education\to\maintain\
the\system.
Ability\for\state\agencies\to\monitor\fleet\maintenance\and\vehicle\information.
State\Travel\Management\Program\-\ans-✔✔Contracts\travel\services\-\
State\agencies
Institutions\of\higher\education
TX\SmartBuy\Members
Local\governments
Public\school\districts
Community\colleges
, Statewide\Mail\Operations\-\ans-✔✔Mail\operation\services\to\state\agencies\and\
universities.
Delivery\and\collection\of\interagency\mail
Delivery\and\collection\of\state\warrants
Mail\equipment\purchases,\leasing\and\service\renewals\and\approvals\for\state\agency\
requests
Outgoing\mail
Guidelines\for\mail\handling
USPS\liaison
Electronic\State\Business\Daily\-\ans-✔✔Available\application\on\the\SPD\web\portal
Used\for\posting\solicitations
-Informs\potential\contracting\opportunities
-Notification\of\contract\awards
Solicitations\valued\at\$25,000+\required\to\post\on\ESBD
Texas\SMartBuy\-\ans-✔✔Statewide\Term\Contracts
-Procured\and\managed\by\SPD
*Require\a\purchase\order\through\Texas\SMartBuy\ordering\system
-TXMAS\Contracts
-Local\Governments\wanting\to\purchase\from\SPD\contracts\must\become\members\of\
Texas\SmartBuy
Vendor\Performance\Tracking\System\-\ans-✔✔System\collects\vendor\performance\
reports\from\state\agencies.
-Agencies\must\submit\vendor\performance\reports\for\contracts\of\$25,000+
-System\is\used\for:
*Scoring\vendors
*Tracking\vendor\performance
*Supplying\information\to\state\agencies
-Provides\vendors\with\an\opportunity\to\respond\to\negative\performance\reviews.
-Statutorily\required:\34\TAC\RULE\20.115
Texas\Multiple\Award\Schedule\-\ans-✔✔TXMAS\contracts\to\supplement\the\term\
contracts\issued\and\negotiated\by\SPD.
Prior\to\purchasing\from\a\TXMAS\contract,\state\agencies\must\follow\applicable\
statutes,\as\required,\and\purchase\from\TIBH,\TCI,\and\SPD\term\contracts\first\(this\
does\not\apply\to\local\governments).
Agency\Procurement\Plans\-\ans-✔✔Procurement\Plans\are\due\annually\to\the\
Comptroller's\Office\by\November\30th
Remember:
-Keep\Contract\Information\updated\and\current
-The\more\details\provided\the\better\as\this\helps\what\SPD\puts\in\term\contracts
ANSWERS
PROCUREMENT\OVERSIGHT\&\DELEGATION\-\ans-✔✔Conducts\solicitation\reviews\
and\delegation\of\authority.
Services\greater\than\$100,000.\-\Submit\Solicitation
Greater\than\$5M+\coordinates\reviews\of\solicitation.\-\Services\&\Commodities.
POD\members\consists\of\multiple\agencies.
POD\seeks\to\reduce\risk\to\state\agencies\with\delegating\purchasing\authority.
Statewide\Procurement\Policy\and\Outreach\-\ans-✔✔Conducts\Policy\Research.
Provides\Training\and\Certification\for\Procurement\Professionals.
Provides\the\Division's\Customer\Service\Support\Services\through\the\Outreach\Team.
Statewide\Contract\Development\and\Contract\Management\-\ans-✔✔SPD\has\authority\
to\develop\and\manage\statewide\contracts.
Used\by\state\agencies.
Broad\range\of\contracts\for\commodities\and\services.
Historically\Underutilized\Business\Program\-\ans-✔✔Promotes\full\and\equal\business\
opportunities.
Solicitations\in\excess\of\$100K\and\subcontracting\is\probable.
Office\of\Vehicle\Fleet\Management\-\ans-✔✔Manages\and\assists\agencies\with\
reporting\their\fleet\vehicles\on\the\state's\reporting\system.
Interagency\contracts\with\state\agencies\and\institutions\of\higher\education\to\maintain\
the\system.
Ability\for\state\agencies\to\monitor\fleet\maintenance\and\vehicle\information.
State\Travel\Management\Program\-\ans-✔✔Contracts\travel\services\-\
State\agencies
Institutions\of\higher\education
TX\SmartBuy\Members
Local\governments
Public\school\districts
Community\colleges
, Statewide\Mail\Operations\-\ans-✔✔Mail\operation\services\to\state\agencies\and\
universities.
Delivery\and\collection\of\interagency\mail
Delivery\and\collection\of\state\warrants
Mail\equipment\purchases,\leasing\and\service\renewals\and\approvals\for\state\agency\
requests
Outgoing\mail
Guidelines\for\mail\handling
USPS\liaison
Electronic\State\Business\Daily\-\ans-✔✔Available\application\on\the\SPD\web\portal
Used\for\posting\solicitations
-Informs\potential\contracting\opportunities
-Notification\of\contract\awards
Solicitations\valued\at\$25,000+\required\to\post\on\ESBD
Texas\SMartBuy\-\ans-✔✔Statewide\Term\Contracts
-Procured\and\managed\by\SPD
*Require\a\purchase\order\through\Texas\SMartBuy\ordering\system
-TXMAS\Contracts
-Local\Governments\wanting\to\purchase\from\SPD\contracts\must\become\members\of\
Texas\SmartBuy
Vendor\Performance\Tracking\System\-\ans-✔✔System\collects\vendor\performance\
reports\from\state\agencies.
-Agencies\must\submit\vendor\performance\reports\for\contracts\of\$25,000+
-System\is\used\for:
*Scoring\vendors
*Tracking\vendor\performance
*Supplying\information\to\state\agencies
-Provides\vendors\with\an\opportunity\to\respond\to\negative\performance\reviews.
-Statutorily\required:\34\TAC\RULE\20.115
Texas\Multiple\Award\Schedule\-\ans-✔✔TXMAS\contracts\to\supplement\the\term\
contracts\issued\and\negotiated\by\SPD.
Prior\to\purchasing\from\a\TXMAS\contract,\state\agencies\must\follow\applicable\
statutes,\as\required,\and\purchase\from\TIBH,\TCI,\and\SPD\term\contracts\first\(this\
does\not\apply\to\local\governments).
Agency\Procurement\Plans\-\ans-✔✔Procurement\Plans\are\due\annually\to\the\
Comptroller's\Office\by\November\30th
Remember:
-Keep\Contract\Information\updated\and\current
-The\more\details\provided\the\better\as\this\helps\what\SPD\puts\in\term\contracts
