USCG Records Management 101 Course Exam with all
Correct & 100% Verified Answers |Guaranteed to Pass
You receive an email directing you to review and comment on a draft standard operating
procedure that is stored electronically on a shared drive. You are instructed to reply to the
sender when you have completed the task. Is the email you received a federal record that you
need to save? ✔Correct Answer-Yes, it documents official business
As requested, you access the shared drive and enter comments into the draft Standard
Operating Procedure (SOP). You provide critical comments, and instruct the staff to adjudicate
your comments. Are the comments in the SOP considered a record? ✔Correct Answer-Yes,
because they are 'critical comments'. The comments should be retained as a records separate
from the final SOP.
You just received an email from a co-worker letting you know that some of your friends are
going to get together after work and go out to dinner. What should you do with this email?
✔Correct Answer-Delete it, because the email is personal material and not related to the
transaction of government business.
Contractors performing work for the agency can manage their files according to the company
they work for, which may be different than what the agency specified. They are not required to
follow agency record schedules, since they are not agency employees. ✔Correct Answer-False
Social media sites used by the agency may contain federal records. ✔Correct Answer-True
Your copies of your performance appraisal should be managed as: ✔Correct Answer-Personal
Files
Where would you find the information on how long to retain 'background materials for final
reports' in your office? ✔Correct Answer-I would look up this information in the record
schedule for my office or component.
Copies of administrative notices that were not the basis for official actions should be managed
as: ✔Correct Answer-Non-record materials
Routine draft documents, without substantive comments or annotations, and which are
replaced by final versions, should be managed as: ✔Correct Answer-Non-record materials
Materials used to document decision-making should be managed as: ✔Correct Answer-
Records
Correct & 100% Verified Answers |Guaranteed to Pass
You receive an email directing you to review and comment on a draft standard operating
procedure that is stored electronically on a shared drive. You are instructed to reply to the
sender when you have completed the task. Is the email you received a federal record that you
need to save? ✔Correct Answer-Yes, it documents official business
As requested, you access the shared drive and enter comments into the draft Standard
Operating Procedure (SOP). You provide critical comments, and instruct the staff to adjudicate
your comments. Are the comments in the SOP considered a record? ✔Correct Answer-Yes,
because they are 'critical comments'. The comments should be retained as a records separate
from the final SOP.
You just received an email from a co-worker letting you know that some of your friends are
going to get together after work and go out to dinner. What should you do with this email?
✔Correct Answer-Delete it, because the email is personal material and not related to the
transaction of government business.
Contractors performing work for the agency can manage their files according to the company
they work for, which may be different than what the agency specified. They are not required to
follow agency record schedules, since they are not agency employees. ✔Correct Answer-False
Social media sites used by the agency may contain federal records. ✔Correct Answer-True
Your copies of your performance appraisal should be managed as: ✔Correct Answer-Personal
Files
Where would you find the information on how long to retain 'background materials for final
reports' in your office? ✔Correct Answer-I would look up this information in the record
schedule for my office or component.
Copies of administrative notices that were not the basis for official actions should be managed
as: ✔Correct Answer-Non-record materials
Routine draft documents, without substantive comments or annotations, and which are
replaced by final versions, should be managed as: ✔Correct Answer-Non-record materials
Materials used to document decision-making should be managed as: ✔Correct Answer-
Records
