Class XI
ACCOUNTANCY
PREPRATION OF
VOUCHERS
PRASHANT KIRAD
, PRASHANT KIRAD
Ch:7 PREPRATION OF VOUCHERS
Categories of Source Documents:
Cash Memo:
Description: A cash memo is prepared by the seller
for cash sales transactions.
Contents: It includes detailed information such as
quantity sold, unit price, total amount, date of
transaction, and any relevant terms of sale.
Purpose: The cash memo serves as proof of the
transaction and provides a record for both the buyer
and seller, detailing the specifics of the cash sale.
Receipt:
Description: A receipt is issued upon receiving payment
(cash or cheque) from a customer.
2th
Contents: It states the date, amount received,
& 1
payment method, and sometimes the purpose.
1 t h
1
Distribution: The original receipt goes to the
d
ira
customer, while a duplicate is kept for record.
K
Purpose: It serves as proof of payment and helps in
t
n
maintaining financial records.
a
Invoice or Bill: sh
P ra An invoice or bill is prepared by the seller
Description:
for credit sales transactions.
Contents: It contains comprehensive details about
the transaction, including item descriptions,
quantities, prices, terms of sale, and payment terms.
Distribution: The original copy is sent to the
purchaser for payment, while a duplicate or copy is
retained by the seller as evidence of the sale.
Purpose: Invoices serve as legal documents that
establish an obligation on the part of the buyer to
pay, and they provide a detailed record for both
accounting and tax purposes.
ACCOUNTANCY
PREPRATION OF
VOUCHERS
PRASHANT KIRAD
, PRASHANT KIRAD
Ch:7 PREPRATION OF VOUCHERS
Categories of Source Documents:
Cash Memo:
Description: A cash memo is prepared by the seller
for cash sales transactions.
Contents: It includes detailed information such as
quantity sold, unit price, total amount, date of
transaction, and any relevant terms of sale.
Purpose: The cash memo serves as proof of the
transaction and provides a record for both the buyer
and seller, detailing the specifics of the cash sale.
Receipt:
Description: A receipt is issued upon receiving payment
(cash or cheque) from a customer.
2th
Contents: It states the date, amount received,
& 1
payment method, and sometimes the purpose.
1 t h
1
Distribution: The original receipt goes to the
d
ira
customer, while a duplicate is kept for record.
K
Purpose: It serves as proof of payment and helps in
t
n
maintaining financial records.
a
Invoice or Bill: sh
P ra An invoice or bill is prepared by the seller
Description:
for credit sales transactions.
Contents: It contains comprehensive details about
the transaction, including item descriptions,
quantities, prices, terms of sale, and payment terms.
Distribution: The original copy is sent to the
purchaser for payment, while a duplicate or copy is
retained by the seller as evidence of the sale.
Purpose: Invoices serve as legal documents that
establish an obligation on the part of the buyer to
pay, and they provide a detailed record for both
accounting and tax purposes.
