Workday Terms Exam Questions with Correct Solutions (100% Pass)

Workday Terms Exam Questions with Correct Solutions (100% Pass) Supervisory Organization Hierarchy - Answers Used to group workers into a management hierarchy Organization Types - Answers Supervisory, Cost Centers, Matrix, Location Hierarchy, and Custom Organizations Matrix - Answers Allow you to assign managers to workers temporarily Example of a matrix organization is project teams □ Each project may be assigned a project manager who will act as a temporary manager over workers until the project has been completed □ These matrix organizations can group workers together without changing their supervisory organization manager Workers and managers associated in a matrix organization are represented in a hierarchy with a dotted line Cost Center Hierarchy - Answers Used to group cost center into a management hierarchy Cost centers can be location, department or groups Location Hierarchy - Answers Used to group locations into a region hierarchy Locations can be a city, state, region, country, etc Business Process - Answers Helps define and implement business processes to suit the way your company works you choose the tasks that compose a business process and what order they must be completed Business Process Components - Answers created using a combination of actions, approvals, approval chains, to dos, and checklists Action - Answers Can be a single task, or it can be a sub-process that triggers a list of multiple tasks Approval - Answers An approval of a task or event To do - Answers A reminder to complete a task, either within Workday or outside the system Condition rules - Answers Control whether a step will be activated Notifications - Answers Can be sent in Workday or to an email address BP configuration options - Answers Workday delivers pre-configured default business process definitions Although you cannot create your own business process, you can edit existing processes and control access through configurable security Can also copy a definition, and modify it to meet the needs of a particular organization, if needed The Business Process Configuration Options report details all available actions for a business process and which approval actions and sub-processes are allowed Details the save options, restrictions, prerequisites, and more Constrained - Answers Members will only have access to data for assigned constraints, such as organizations Business process security policy - Answers controls access to a business process - Specifies which security groups have permission to access each stem of a business process - applies to a single business process Functional areas - Answers secure domain and business process security policies Staffing Models - Answers define how jobs are defined and filled. Staffing models determine: - The level of control that can be placed on staffing - Where hiring restrictions are set - How workers, jobs and positions can be moved between supervisory organizations - The level of reportable data available Two staffing models in Workday: Position management and Job Management Position Management - Answers key characteristics: - a position must be open to hire, transfer, promote, demote a full-time or contingent worker into an org - separate hiring rules and restrictions for each position, -specify number of positions to fill before a worker can be hired, -positions can be closed if they are no longer needed and provides greater control over hiring Think of a table with chairs, if the chair has a person in it it's a position and its filled, if no one sits there then its unfilled. Job Management - Answers key characteristics: -hiring restrictions apply to all jobs at the organizational level -no requirements to set limits on number or positions to be filled, -workflow and approvals are used to control the number of workers and no ability to report on unfilled positions ex: Retail and seasonal jobs Manufacturing occupations Job Profile - Answers A job profile enables you to specify general characteristics of a position or job and identify special skills, training and other qualifications. A job profile can be used to create multiple positions or jobs within organizations. - Job profiles can be localized and restricted by country They exist independent of any organization in Workday because a job profile can have a 1:1 relationship with a position/ job (ex. CEO) or you can have a generic profile of and that can be attached to multiple positions in multiple supervisory organizations (ex. Exec Assistant.) Positions → Job Profiles → Job Families → Job Family Group Job Profiles and Compensation Grades - Answers You may have a 1:1 relationship between job profiles and compensation grades (aka salary range.) When creating a job profile, a comp grade and comp grade profile enable you to assign a compensation guide or grade profile directory to the job profile. The impacted eligibility rules fields lists eligibility rules that include the job profile. This enables you to look at those rules and see if any changes should be made to the rule. Job Code - Answers Every Job Profile has a Job Code that is linked to it Job Codes must be unique and can be configured by an administrator manually, or codes can be automatically created by Workday, based on tenant configuration Job Category Hierarchy - Answers Job profile can belong to one or more Job Families, and a Job Family can belong to a Job Family Group Hiring Restrictions - Answers They can be established using job profile, job family, location, time type (either full- or part-time), and work type, such as employee or contingent worker When hiring restrictions are set for a Job Management organization, they apply to the entire organization Example: if the time-type is Full Time, then only full-time employees can be hired into this position Staffing Positions: Creating Positions - Answers • Creating Positions Using Job Management ○ The Job Management staffing model does not allow positions or groups of positions to be created before hiring ○ The position is created at the time of hiring the worker • Creating Positions Using Position Management Requires that a position is created prior to hiring a worker Related Actions - Answers Able to easily navigate to related actions for any specified object Human Resource Management - Answers Approach to employee staffing that perceives people as assets whose current value can be measured and whose future values can be enhanced through investment Compensation - Answers Ability to offer competitive compensation packages, ability to handle global regulations and global employee and uses a single system for compensation Supervisory Organization - Answers They are the foundations of HCM. 4 key characteristics unique to supervisory organization: 1. Positions are only created within a supervisory organization 2. Employees must be hired into a supervisory organization 3. Assignable roles have responsibilities within a supervisory organization 4. Unique business processes can be assigned to a supervisory organization Assignable Roles - Answers Includes manager roles, but not related to manager levels hired into. Assignable roles manage security tasks, access to employees, and involvement in business processes. Roles are attached to position, not to an individual directory because it allows for role inheritance Role Inheritance - Answers In Supervisory Orgs, roles are assigned to a position or a job. The worker that fills that position or job accepts the role and their name is displayed in the Assigned To Field. If position is unfilled, the assigned to field will display the position title, indicating the position is unfilled. If position assigned to role becomes unfilled, that role will inherit the role assignment from its superior. Reorganization Event - Answers When creating change in an organization, such a adding supervisory orgs to an already existing org, you have to create a reorganization event to catalog those changes. Think of it like a filing cabinet. Report displays the reorganization activity and the organizations affected AND who performed the activity and when it was performed Cost Center Organizations - Answers Are used by HCM and Financials and can Track Financial transactions, including revenues and expenses. They can also track HCM transactions with financial impacts such as hires and terminations Hierarchies - Answers Hierarchies are used for reporting to reflect different organization roll ups. Hierarchies can be created for: - Cost centers - Companies - Locations - Regions - Custom Organizations Compensation Grades - Answers Provides pay range guidelines as references