CPPB Prep Guide Quizzes With Solutions(Graded A+)

An entity purchases several different types of mobile phones to meet employees' preferences. This is causing inefficiencies. What action can be taken to address and correct the inefficiencies? A. creation of performance specifications B. sole sourcing C. benchmarking D. standardization - ANSWER standardization A buyer has been invited to join a supplier account rep for lunch to discuss the performance of a contract. How should the buyer respond to the invitation? A. decline the supplier's offer and suggest a meeting in the office B. join the supplier for lunch, but pay for himself C. ask the end user to join the supplier and the buyer for lunch anc count it as a business meeting D. report the supplier to the supervisor - ANSWER decline the supplier's offer and suggest a meeting in the office A buyer has been working on a solicitation for several days. Now the end users have requested that the buyer mail the bid only to local suppliers. How should the buyer respond to this request? Add language to the bid that only local suppliers can submit proposals B. explain that agency procedures require that all bids be electronically posted to allow for open and fair competition C. explain that he can only put "Buy America" language in bid specifications - ANSWER explain that agency procedures require that all bids be electronically posted to allow for open and fair competition The ratio between inputs such as staff hours or salary and outputs is a way of measuring what attribute? A. efficiency B. effectiveness C. contributions D. progress - ANSWER efficiency Legislation enacting a sustainable procurement initiative was passed during this legislative session. The agency has a limited staff and resources with which to implement the legislation. What type of program would be most easily implemented? A. alternative fuel vehicles B. energy efficient equipment C. recycled paper D. comprehensive recycling program - ANSWER recycled paper At an entity hosted small business educational and outreach workshop, the entity small business program coordinator noticed that only a few suppliers are actively participating in asking questions and discussion. In reaction, she works diligently to engage other suppliers who are not contributing. What role is she assuming? A. encourager B. observer C. information seeker D. gate keeper - ANSWER gate keeper The city's IT dept has a need to purchase 20 copies of a how-to-use over-the-counter software book for various user departments within the agency. The book is commonly available and it is estimated that the total cost would be $900, which is below the established bid threshold. The buyer has confirmed that the book is not currently on any agency contracts. Which type of purchase is considered most economical in this case? A. emergency B. sole source C. pcard D. invitation for bids - ANSWER pcard A buyer wishes to enter into a cooperative purchase with a regional alliance that could save a great deal of money. What is the buyer's first step? A. Determine if there is legal authority to do this B. Determine if the cost is advantageous C. Determine if local suppliers are impacted D. Determine if your terms and conditions are in compliance - ANSWER determine if there is legal authority to do this While on vacation the Chief Procurement Officer left a Procurement Manager in charge of operations via an interoffice memo. The Procurement Manager was faced with an emergency purchase that needed signature for $50K. What gives him the authority to sign for this emergency purchase? A. apparent authority B. express authority C. the Procurement Manager has authority to sign because it is an emergency purchase D. implied authority - ANSWER express authority An agency with a local small business preference program is accepting bids for a roofing project. Only Company C is in the local jurisdiction. Businesses located outside the local jurisdiction will have 5% of the bid amount added to their total bid amount. Company A bids $49,300. Company B bids $49,150. Company C bids $51,650. Company D bids $51,640. Which company should receive the award based on total low bid? - ANSWER B $49,150 When all mandatory requirements of a bid are met, what is the value of competitive quotes and competitive sealed bids? A. drives a decision based on price B. provides evaluation guidelines on which to base the award C. provides a reliable indicator of a robust supplier market D. it has no value - ANSWER drives a decision based on price What is the purpose of a cost analysis? A. compares each price quoted the entity as a result of the bid process B. an attempt to protect reasonable cost in a cost benefit analysis C. helps determine the supplier's costs actually incurred for the nonstandard items D. helps determine functional requirements at the lowest possible cost without impacting need and suitability - ANSWER helps determine the supplier's costs actually incurred for the nonstandard items The Sherriff's Dept is planning on acquiring a scanner to be used on work release inmates entering and leaving the jail. The scanner will have a lifespan of 10 years. The price for the scanner is $11,000. Maintenance must be performed on this machine monthly to ensure accuracy. Monthly maintenance will be $150. What is the life cycle cost for this entire purchase? A. $11,000 B. $29,000 C. $18,000 D. $36,000 - ANSWER $29,000 Dept of Water Resources is preparing a bid document for a new and complex composite water meter. What action should the buyer take to better ensure responsive bids? A. use brand name or equivalent specifications B. determine the industry standards for meter s