CTCM COMPREHENSIVE EXAMS 2026/2027 QUESTIONS
AND SOLUTIONS RATED A+
✔✔Deliverable Terms and Conditions Level Risk Assessment(DLRA) - ✔✔Specific to a
contract
Monitoring reference tool that tracks deliverables due to be received from the contractor
Each deliverable is assigned a risk level then monitored.
✔✔Types of Risks - ✔✔Schedule Risk - Time/Timeline related
Financial Risk - Cost/Value related
Performance Risk - Service related
✔✔What is Monitoring - ✔✔Observation overseeing supervision and regulation to
ensure the terms and conditions of a contract are completed as required.
✔✔How do we Monitor? - ✔✔Site Visits
Reports
Communication
✔✔Why do we monitor? - ✔✔To check progress document trends and ensure both
parties are meeting the terms and conditions of the contract.
✔✔Site Vists - ✔✔Used to check the progress of deliverables
Used to verify actual performance progress vs scheduled or reported performance or
progress
✔✔Reports - ✔✔Reports tied to milestones concerning progress,financials,and vendor
performance
✔✔Progress Reports - ✔✔Meeting specific Milestones
✔✔Financial Reports - ✔✔Financial statements, invoices and timelines
✔✔Vendor Performance - ✔✔Data reported by contractor which the should be verified
for accuracy
✔✔Other Types of Monitoring - ✔✔Phone calls, spot audits, and expenditure document
review
✔✔Inspection and Acceptance
, End User and/or Purchaser - ✔✔Inspect the delivery
Were shipments delivered in error
Compare items received with the Purchase Order for brand name and product number
Inspect for minor visible damage especially to outside packaging
Inspect for severe visible damage to containers or contents
Concealed damage to contents
Pick Up and Return of Shipments
Inspect the Internal Receiving Report
Partial Shipment
✔✔Indirect Cost - ✔✔Cost included under a contract that is not specific to the project
✔✔Withholding Payments - ✔✔Instances when payments can be withheld
Breach of contract
Invoice errors
Vendor noncompliance
Performance Issues
Undocumented unsupported costs
Need to remedy overpayments to vendor
✔✔Amendments - ✔✔Amendments occur after a contract has been awarded any
amendments to a contract must be in writing and signed by both parties
✔✔Change Orders - ✔✔Agencies must have well defined process should be in place
for extending timelines or making up time
✔✔Price Adjustments - ✔✔If allowed per the contract a set maximum amount the
contractor can increase the price must be established
✔✔Assignment of a Contractor - ✔✔Contractor in original contract needs to be changed
or modified
Contractor must submit in written request to contract manager to change the
contractor's name or recognize successor
Contract manager is responsible for keeping the state's interest in mind when contractor
is naming a successor
AND SOLUTIONS RATED A+
✔✔Deliverable Terms and Conditions Level Risk Assessment(DLRA) - ✔✔Specific to a
contract
Monitoring reference tool that tracks deliverables due to be received from the contractor
Each deliverable is assigned a risk level then monitored.
✔✔Types of Risks - ✔✔Schedule Risk - Time/Timeline related
Financial Risk - Cost/Value related
Performance Risk - Service related
✔✔What is Monitoring - ✔✔Observation overseeing supervision and regulation to
ensure the terms and conditions of a contract are completed as required.
✔✔How do we Monitor? - ✔✔Site Visits
Reports
Communication
✔✔Why do we monitor? - ✔✔To check progress document trends and ensure both
parties are meeting the terms and conditions of the contract.
✔✔Site Vists - ✔✔Used to check the progress of deliverables
Used to verify actual performance progress vs scheduled or reported performance or
progress
✔✔Reports - ✔✔Reports tied to milestones concerning progress,financials,and vendor
performance
✔✔Progress Reports - ✔✔Meeting specific Milestones
✔✔Financial Reports - ✔✔Financial statements, invoices and timelines
✔✔Vendor Performance - ✔✔Data reported by contractor which the should be verified
for accuracy
✔✔Other Types of Monitoring - ✔✔Phone calls, spot audits, and expenditure document
review
✔✔Inspection and Acceptance
, End User and/or Purchaser - ✔✔Inspect the delivery
Were shipments delivered in error
Compare items received with the Purchase Order for brand name and product number
Inspect for minor visible damage especially to outside packaging
Inspect for severe visible damage to containers or contents
Concealed damage to contents
Pick Up and Return of Shipments
Inspect the Internal Receiving Report
Partial Shipment
✔✔Indirect Cost - ✔✔Cost included under a contract that is not specific to the project
✔✔Withholding Payments - ✔✔Instances when payments can be withheld
Breach of contract
Invoice errors
Vendor noncompliance
Performance Issues
Undocumented unsupported costs
Need to remedy overpayments to vendor
✔✔Amendments - ✔✔Amendments occur after a contract has been awarded any
amendments to a contract must be in writing and signed by both parties
✔✔Change Orders - ✔✔Agencies must have well defined process should be in place
for extending timelines or making up time
✔✔Price Adjustments - ✔✔If allowed per the contract a set maximum amount the
contractor can increase the price must be established
✔✔Assignment of a Contractor - ✔✔Contractor in original contract needs to be changed
or modified
Contractor must submit in written request to contract manager to change the
contractor's name or recognize successor
Contract manager is responsible for keeping the state's interest in mind when contractor
is naming a successor
