H1: Best
WHAT ARE practices
BEST
PRACTICES 4. WHY?
• Enhance project efficiency
1. From “best practice” to • Minimize risks
“proven practice” • Ensure stakeholder satisfaction
• Best practices to help you guide • Stay within budget and timelines
your business • Foster team collaboration
• Begin with techniques, methods that • Drive continuous improvement
work well 5. Prothoughts 10 best
• People adopt these and integrate
practices
them into the processes
CLEAR PROJECT OBJECTIVES AND
proven practice
SCOPE
• “Best practices” also includes
• Defining projects objectives and
something like “we are currently
scope
working in the wrong way”
o Objectives are roadmap for project
2. Typical definitions team
• Something that works o Define project boundaries: what is
• Something that works well included, excluded
• Something that works well on a • Importance of having a clear project
repetitive basis focus
• Something that leads to a o Clarity enables effective decision-
competitive advantage making
• Something that can be identified in a o Reduces the chances of confusion
proposal to generate business THOROUGH PROJECT PLANNING
• Something that keeps the company • Creating a detailed project plan
out of trouble and, if trouble occurs, o Explains how the project will unfold
o Reference point for decision-making,
the best practice will assist in
communication, tracking progress
getting the company out of trouble
• Role of planning in project success
3. Advantages o Planning facilitates resource
optimization (time, personnel,
budgets)
o Fosters communication and
collaboration among stakeholders
EFFECTIVE COMMUNICATION
STRATEGIES
• Establishing clear communication
channels
o Develop transparent and open
channels
o Make sure that messages, feedback,
and updates can be disseminated
efficiently
,• Enhancing collaboration through • Tracking expenses and budget
effective communication adherence
o Create an environment that o Monitor expenditures in real-time,
encourages innovation and problem- ensuring that the expenses align with
solving by sharing insights, seeking the projected budget
feedback, encouraging open o Regular tracking enables early
discussions identification of deviations, allowing
o Leverage the team members’ for timely corrective actions
expertise, leading to creative solutions
TIME MANAGEMENT AND DEADLINE
ADHERENCE
• Monitoring project timeline progress
o Track completion of tasks, compare DOCUMENTING LESSONS LEARNED
them to the schedule, identify any • Documenting successes and failures
deviations o Documenting successes is just as
o Regularly monitor progress, so you crucial as writing losses
can intervene and adjust o Documenting failures provides
• Meeting project deadlines effectively valuable insights into pitfalls to avoid
o Is the ultimate aim of time • Learning from past projects
management o By analysing past projects, you can
o Requires accurate planning, efficient identify patterns, trends, and best
execution, and agile responses to practices
changing circumstances o You learn to dissect project
TEAM EMPOWERMENT AND processes, outcomes, and decision-
MOTIVATION making to extract actionable insights
• Empowering project teams to make CONFLICT RESOLUTIONS
decisions STRATEGIES
o Allow team members to take • Addressing conflicts within project
ownership of their work teams
o Leads to increased commitment and o Not avoiding conflicts, but managing
accountability them in a positive way
• Fostering a motivated and engaged o Acknowledging conflicts allows for
project team timely intervention, preventing
o Makes project team go above and disagreements fom escalating and
beyond the call of duty affecting team dynamics
o Provide a clear picture of the • Implementing effective conflict
project’s significance and thus create resolution techniques
a positive working environment o Active listening, empathy, and
BUDGET MANAGEMENT negotiation play a vital role in
• Developing a comprehensive project resolving conflicts amicably
budget o Encouraging a solution-oriented
o Project budget = all estimated costs mindset among team members fosters
(relevant expenses from personnel collaboration and transforms
and materials to equipment and disagreements into opportunities for
overhead) growth
o Also potential indirect costs and POST-PROJECT EVALUATION AND
contingencies REVIEW
,• Assessing project outcomes
o Assess all project outcomes against QUALITY ASSURANCE AND
initial objectives and expectations CONTROL
• Identifying areas for improvement • Implementing quality control
o Consider the “flaws” as worthwhile processes
prospects for development and o These processes involve regular
success checks, reviews, and inspections of
• Applying insights to future projects project components
o By applying lessons learned, project o Quality control ensures deviations are
managers can avoid repeating identified early and rectified
mistakes, optimize processes and • Delivering high-quality outcomes
seize opportunities o High-quality products result from
meticulous planning, diligent
execution, and a commitment to
continuous improvement
o These outcomes inspire confidence,
build trust among stakeholders, and
contribute to the organization’s
reputation for excellence
LISTS
1. WHY USE PM
METHODOLOGY?
• It increases the chances of project
success
methodologies are “proven practice”
• It increases the amount of time
available to spend on work
condition: only one methodology for
whole company
• It eliminates choices where none
are required
the smaller the decision, the larger
the discussion
• It allows for consistent reporting
and analysis
Terminology is clear and
unambiguous
2. PROJECT MANAGEMENT
FOR DUMMIES
Step 1: Set the goals
what, when, how?
Step 2: Plan, plan, plan
identify tasks, duration and resources
Step 3: Measure, monitor and
control
beware of change requests, they often
kill the best laid plans
, Step 4: Communicate clearly Manage the finances
keep everyone well informed on progress don’t spend more than you’re entitled to
Step 5: Work smart Control change
manage time carefully, use To Do Lists to “scope creep” kills projects
prioritize work Communicate
right messages to right people at the
right time
3. SKILLS YOU NEED AS A
PROJECTMANAGER
Planning
feed your team with work from your plan
Prioritization
set crystal clear priorities for every
6. MAIN RESPONSIBILITIES
member of your team OF A PROJECT MANAGER
Delegation Plain talker (Communication)
you can’t do it all take away any possible ambiguity with
Leadership plain talk and crystal clear communication
motivate your people by using their Risk averter (Risk management)
talents identify, prevent and mitigate risks
Communication Obstacle remover (Issues
constantly communicate goals, management)
timeframes, expectations stay one step ahead of possible
4. THINGS YOU NEED TO obstacles (delayed approvals, equipment,
materials, …)
KNOW AS A Morale builder (Manage staff)
PROJECTMANAGER keep the team focused on the end goals,
Set the roadmap keep hope and morale high
clear project plan, goals, timeframes, Bottom line focuser (Manage
deliverables for everyone Schedule/Budget)
Time-box everything keep the project within budget, and look
time-box everything, not just tasks (clear for opportunities to do things better, faster
start and end) 7. HOW TO SCOPE YOUR
Blow the whistle regularly
ensure you proceed according to plan
PROJECT
Be strong, but supportive 1. Set the direction of the project
you are responsible, so have team 2. Conduct workshop
members walk in step 3. Prioritize the deliverables
Review 4. Dig into the details
track everything daily, you are the 5. Determine feasibility
watchdog 6. Compile the final list
5. ROLE OF A 7. Obtain sign-off
PROJECTMANAGER 8. CREATE A PROJECT
Recruit the best PLAN IN 3 EASY STEPS
have people with perfectly 1. Define the Work Breakdown
complimentary skills Structure
Motivate and lead list phases, activities, tasks,
“crack the whip”, but be positive and milestones, deliverables (100% rule)
supportive
WHAT ARE practices
BEST
PRACTICES 4. WHY?
• Enhance project efficiency
1. From “best practice” to • Minimize risks
“proven practice” • Ensure stakeholder satisfaction
• Best practices to help you guide • Stay within budget and timelines
your business • Foster team collaboration
• Begin with techniques, methods that • Drive continuous improvement
work well 5. Prothoughts 10 best
• People adopt these and integrate
practices
them into the processes
CLEAR PROJECT OBJECTIVES AND
proven practice
SCOPE
• “Best practices” also includes
• Defining projects objectives and
something like “we are currently
scope
working in the wrong way”
o Objectives are roadmap for project
2. Typical definitions team
• Something that works o Define project boundaries: what is
• Something that works well included, excluded
• Something that works well on a • Importance of having a clear project
repetitive basis focus
• Something that leads to a o Clarity enables effective decision-
competitive advantage making
• Something that can be identified in a o Reduces the chances of confusion
proposal to generate business THOROUGH PROJECT PLANNING
• Something that keeps the company • Creating a detailed project plan
out of trouble and, if trouble occurs, o Explains how the project will unfold
o Reference point for decision-making,
the best practice will assist in
communication, tracking progress
getting the company out of trouble
• Role of planning in project success
3. Advantages o Planning facilitates resource
optimization (time, personnel,
budgets)
o Fosters communication and
collaboration among stakeholders
EFFECTIVE COMMUNICATION
STRATEGIES
• Establishing clear communication
channels
o Develop transparent and open
channels
o Make sure that messages, feedback,
and updates can be disseminated
efficiently
,• Enhancing collaboration through • Tracking expenses and budget
effective communication adherence
o Create an environment that o Monitor expenditures in real-time,
encourages innovation and problem- ensuring that the expenses align with
solving by sharing insights, seeking the projected budget
feedback, encouraging open o Regular tracking enables early
discussions identification of deviations, allowing
o Leverage the team members’ for timely corrective actions
expertise, leading to creative solutions
TIME MANAGEMENT AND DEADLINE
ADHERENCE
• Monitoring project timeline progress
o Track completion of tasks, compare DOCUMENTING LESSONS LEARNED
them to the schedule, identify any • Documenting successes and failures
deviations o Documenting successes is just as
o Regularly monitor progress, so you crucial as writing losses
can intervene and adjust o Documenting failures provides
• Meeting project deadlines effectively valuable insights into pitfalls to avoid
o Is the ultimate aim of time • Learning from past projects
management o By analysing past projects, you can
o Requires accurate planning, efficient identify patterns, trends, and best
execution, and agile responses to practices
changing circumstances o You learn to dissect project
TEAM EMPOWERMENT AND processes, outcomes, and decision-
MOTIVATION making to extract actionable insights
• Empowering project teams to make CONFLICT RESOLUTIONS
decisions STRATEGIES
o Allow team members to take • Addressing conflicts within project
ownership of their work teams
o Leads to increased commitment and o Not avoiding conflicts, but managing
accountability them in a positive way
• Fostering a motivated and engaged o Acknowledging conflicts allows for
project team timely intervention, preventing
o Makes project team go above and disagreements fom escalating and
beyond the call of duty affecting team dynamics
o Provide a clear picture of the • Implementing effective conflict
project’s significance and thus create resolution techniques
a positive working environment o Active listening, empathy, and
BUDGET MANAGEMENT negotiation play a vital role in
• Developing a comprehensive project resolving conflicts amicably
budget o Encouraging a solution-oriented
o Project budget = all estimated costs mindset among team members fosters
(relevant expenses from personnel collaboration and transforms
and materials to equipment and disagreements into opportunities for
overhead) growth
o Also potential indirect costs and POST-PROJECT EVALUATION AND
contingencies REVIEW
,• Assessing project outcomes
o Assess all project outcomes against QUALITY ASSURANCE AND
initial objectives and expectations CONTROL
• Identifying areas for improvement • Implementing quality control
o Consider the “flaws” as worthwhile processes
prospects for development and o These processes involve regular
success checks, reviews, and inspections of
• Applying insights to future projects project components
o By applying lessons learned, project o Quality control ensures deviations are
managers can avoid repeating identified early and rectified
mistakes, optimize processes and • Delivering high-quality outcomes
seize opportunities o High-quality products result from
meticulous planning, diligent
execution, and a commitment to
continuous improvement
o These outcomes inspire confidence,
build trust among stakeholders, and
contribute to the organization’s
reputation for excellence
LISTS
1. WHY USE PM
METHODOLOGY?
• It increases the chances of project
success
methodologies are “proven practice”
• It increases the amount of time
available to spend on work
condition: only one methodology for
whole company
• It eliminates choices where none
are required
the smaller the decision, the larger
the discussion
• It allows for consistent reporting
and analysis
Terminology is clear and
unambiguous
2. PROJECT MANAGEMENT
FOR DUMMIES
Step 1: Set the goals
what, when, how?
Step 2: Plan, plan, plan
identify tasks, duration and resources
Step 3: Measure, monitor and
control
beware of change requests, they often
kill the best laid plans
, Step 4: Communicate clearly Manage the finances
keep everyone well informed on progress don’t spend more than you’re entitled to
Step 5: Work smart Control change
manage time carefully, use To Do Lists to “scope creep” kills projects
prioritize work Communicate
right messages to right people at the
right time
3. SKILLS YOU NEED AS A
PROJECTMANAGER
Planning
feed your team with work from your plan
Prioritization
set crystal clear priorities for every
6. MAIN RESPONSIBILITIES
member of your team OF A PROJECT MANAGER
Delegation Plain talker (Communication)
you can’t do it all take away any possible ambiguity with
Leadership plain talk and crystal clear communication
motivate your people by using their Risk averter (Risk management)
talents identify, prevent and mitigate risks
Communication Obstacle remover (Issues
constantly communicate goals, management)
timeframes, expectations stay one step ahead of possible
4. THINGS YOU NEED TO obstacles (delayed approvals, equipment,
materials, …)
KNOW AS A Morale builder (Manage staff)
PROJECTMANAGER keep the team focused on the end goals,
Set the roadmap keep hope and morale high
clear project plan, goals, timeframes, Bottom line focuser (Manage
deliverables for everyone Schedule/Budget)
Time-box everything keep the project within budget, and look
time-box everything, not just tasks (clear for opportunities to do things better, faster
start and end) 7. HOW TO SCOPE YOUR
Blow the whistle regularly
ensure you proceed according to plan
PROJECT
Be strong, but supportive 1. Set the direction of the project
you are responsible, so have team 2. Conduct workshop
members walk in step 3. Prioritize the deliverables
Review 4. Dig into the details
track everything daily, you are the 5. Determine feasibility
watchdog 6. Compile the final list
5. ROLE OF A 7. Obtain sign-off
PROJECTMANAGER 8. CREATE A PROJECT
Recruit the best PLAN IN 3 EASY STEPS
have people with perfectly 1. Define the Work Breakdown
complimentary skills Structure
Motivate and lead list phases, activities, tasks,
“crack the whip”, but be positive and milestones, deliverables (100% rule)
supportive
