Johnson,xHumanxResourcexInformationxSystems,x5ex
SAGEx
Case Notes For x x x
Human Resource Information Systems Basics, Applications, and Future
x x x x x x x x
Directions 5th Edition Johnson
x x x x
Chapter 1: The Evolution of HRM and HRIS
x x x x x x x x
Position Description and Specification for an HRIS Administrator
x x x x x x x x
Case Summary
x x
x
ThisxcasexexaminesxanxactualxjobxdescriptionxforxanxHRISxAdministrator.xThexjobxdescriptionxhighli
ghtsxthexessentialxdutiesxofxthexrolexasxwellxasxthexrequirementsxandxqualificationxofxthexrole.xExami
ningxthisxjobxdescriptionxallowsxthexstudentxtoxdrawxconnectionsxbetweenxthexrolexofxHRISxandxstrat
egyxandxsuccessxofxthexorganization.xThexjobxdescriptionxshowcasesxtraditional,xtransitional,xandxtra
nsformationalxHRxactivities,xandxitxdepictsxthexalignmentxofxthexHRISxrolexwithxthexsystemxandxthex
modelxofxthexorganization.xx
x
Case Analysis
x xx
x
Onexwayxtoxassessxthexnaturexandximportancexofxaxparticularxfunctionxorxpositionxinxanxorganizationx
isxtoxexaminexthexjobxdescriptionxandxjobxspecificationsxforxthisxposition,xasxtheyxtellxusxwhatxactiviti
es,xduties,xandxtasksxarexinvolvedxinxthexjobxasxwellxasxwhatxknowledge,xskills,xandxabilitiesx(KSA)xa
rexrequiredxtoxperformxthexjob.xThisxisxanxactualxjobxdescriptionxthatxcanxbexanalyzedxtoxshowxthexali
gnmentxbetweenxthexstrategyxofxanxorganizationxandxtheximportantxrolexthatxHRISxplaysxwithinxorga
nizations.xReviewingxanxactualxjobxdescriptionxinxthexfieldxbenefitsxthexstudentsxbyxgivingxthemxreal
-
worldxsightlinesxintoxhowxthexHRISxfunctionxisxdeployedxandxhowxthexrolexfitsxintoxthexbroaderxcont
extxofxanxorganization.x
x
Sample Answers to Case Questions
x x x x x
1. HowxdoesxthisxpositionxhelpxthexHRxfunctionxbecomexaxstrategicxpartnerxofxthexorganization?x
x
TherexarexmultiplexaspectsxofxthisxpositionxdescriptionxthatxhelpxthexHRxfunctionxbec
, Johnson,xHumanxResourcexInformationxSystems,x5ex
SAGEx
omexaxstrategicxpartner.xYouxcanxpickxalmostxanyxonexofxthexresponsibilitiesxfromxthexlistxan
dxindicatexthatxthisxresponsibilityxwouldxnotxbexpartxofxthexjobxdescriptionxforxHRxinxax
“caretaker”xpassivexrole,xwhereasxaxstrategicxpartnerxisxaxmuchxmorexactivexrole.xForxexample,x
considerxthexfollowing:x
● Ensuresxdataxintegrityxinxbothxpersonnelxfilesxandxthexonlinexhumanxresourcexinforma
tionxsystem.xWithoutxdataxintegrity,xtherexwouldxbexnoxwayxtoxmeasurexthexcontributi
onxofxthexfirm’sxhumanxcapitalxtoxthex“bottomxline,”xwhichxisxaxcriticalxpartxofxstrategi
cxplanning.x
● Organizesxandxmanagesxpersonnelxfilexauditsxtoxensurexcompliancexwithxallxregulatio
ns,xpolicies,xprocedures,xandxguidelinesxforxrecordsxmanagement.xLackxofxcomplianc
exwithxgovernmentalxrulesxandxregulationsxcanxbexveryxcostlyxforxaxfirmxinxtermsxofxcl
assxactionxsuitsxforxunlawfulxdiscriminationxorxunfairxdismissals.xYouxcanxpointxtoxan
yxnumberxofxcourtxcasesxwherexcompaniesxhadxtoxpayxmajorxdamagesxinxsuchxlitigatio
n.x
● Worksxwithxendxusersxandxbusinessxmanagersxtoxunderstandxbusinessxprocessesxandxd
eterminexhowxtoxusexthexsystemxtoxmeetxthosexneeds.xThesexactivitiesxarexcloselyxlink
edxtoxthexideaxofxaxpartnershipxbetweenxHRxandxthexoperationalizationxofxthexstrategic
xplanxofxthexcompany.xFeedbackxfromxthesexpartnershipsxcouldxhavexmajorxeffectsxonx
thexstrategicxplanningxprocess.x
x
2. Fromxthexpositionxdescription,xidentifyxthextraditional,xtransactional,xandxtransformationalxHRxac
tivitiesxthatxthisxpositionxisxinvolvedxwith.x
x Transactionalx
● Ensuresxdataxintegrityxinxbothxpersonnelxfilesxandxthexonlinexhumanxresourcexinformationxsy
stemx
● Updatesxandxadministersxenhancementsxtoxthexhumanxresourcexinformationxsystemx
● Updatesxandxmaintainsxsystemxtablesx
Traditionalx
● Supervisesxthexhumanxresourcesxinformationxmanagementxteamx
● Organizesxandxmanagesxpersonnelxfilexauditsxtoxensurexcompliancexwithxallxregulations,xp
olicies,xprocedures,xandxguidelinesxforxrecordsxmanagementx
● EnsuresxsecurityxofxthexHRISxandxtimexandxattendancexsystemx
● Worksxinxcollaborationxwithxpayrollxandxfinancextoxmaintainxthexonlinexinteractivexpositio
nxcontrol,xpersonnel,xandxpayrollxdatabasexsystemsx
● DevelopsxHRxdashboardsxandxdevelopsxandxrunsxreports,xbothxscheduledxandxadxhocx
, Johnson,xHumanxResourcexInformationxSystems,x5ex
SAGEx
● Providesxdetailxandxaggregatexinformationxforxsalaryxsurveysxandxregulatoryxreportingx(i.e
.,xCUPA,xEEO,xOSHA,xandxIPEDS)x
Transformationalxx
● Worksxwithxendxusersxandxbusinessxmanagersxtoxunderstandxbusinessxprocessesxandxd
eterminexhowxtoxusexthexsystemxtoxmeetxthosexneedsx
● Partnersxwithxtechnologyxsystemsxresourcesxtoxsupportxupgrades,xtesting,xandxotherxte
chnicalxprojectsx
● Collaboratesxwithxthexhumanxresourcextechnicalxconsultantxandxotherxhumanxresource
xstaffxonxoperationalxissuesxandxspecialxprojectsx
● Maintainsxcurrentxknowledgexofxbestxpractices,xvendorxofferings,xandxmarketxtrendsx
x
3.xUsingxthexkeyxresponsibilitiesxidentifiedxforxthisxposition,xexplainxwhyxandxhowxthexHRISxfuncti
onxplaysxaxpivotalxrolexinxthexorganizationalxmodelxasxdescribedxinxthisxchapter.x
Actually,xallxofxthexresponsibilitiesxcanxbexrelatedxtoxthexpartsxofxthexorganizationalxmodel,xa
lthoughxsomexstudentsxmayxdisagreexwithxotherxstudents’xallocations.xThisxcouldxbexaxgoodx
classxprojectxbyxhavingxstudentsxworkxinxgroupsxforx10–
15xminxtoxallocatexallxofxthexresponsibilitiesxtoxaxpartxofxthexorganizationalxmodel.xThen,xhav
exeachxgroupxreportxandxhavexopenxdiscussionxonxwhatxarexthexcorrectxallocations.xOfxcours
e,xaxnumberxofxthesexresponsibilitiesxcanxbexassignedxorxallocatedxtoxmultiplexpartsxofxthexor
ganizationalxmodel,xandxthus,xtherexisxnox“right”xanswer.x
x
x
x
Case Notes x x
Chapter 2: Systems Considerations in the Design of an HRIS
x x x x x x x x x x
Vignette Revisited
x x
Case Summary
x x
Thisxcasexfocusesxonxaxbillion-
dollarxretailerxwithx4,000+xstoresxthatxcannotxmovexfastxenoughxtoxbeatxoutxthexcompetition.xTherexa
rexaxnumberxofxaspectsxofxthexcasexthatxshowcasexthexneedsxforxaxstrongxhumanxresourcexinformatio
nxsystemxorxERP,xandxthexstudentxisxinvitedxtoxdesignxthexplanningxandximplementationxprocessxforxt
hexsystem.x
x
SAGEx
Case Notes For x x x
Human Resource Information Systems Basics, Applications, and Future
x x x x x x x x
Directions 5th Edition Johnson
x x x x
Chapter 1: The Evolution of HRM and HRIS
x x x x x x x x
Position Description and Specification for an HRIS Administrator
x x x x x x x x
Case Summary
x x
x
ThisxcasexexaminesxanxactualxjobxdescriptionxforxanxHRISxAdministrator.xThexjobxdescriptionxhighli
ghtsxthexessentialxdutiesxofxthexrolexasxwellxasxthexrequirementsxandxqualificationxofxthexrole.xExami
ningxthisxjobxdescriptionxallowsxthexstudentxtoxdrawxconnectionsxbetweenxthexrolexofxHRISxandxstrat
egyxandxsuccessxofxthexorganization.xThexjobxdescriptionxshowcasesxtraditional,xtransitional,xandxtra
nsformationalxHRxactivities,xandxitxdepictsxthexalignmentxofxthexHRISxrolexwithxthexsystemxandxthex
modelxofxthexorganization.xx
x
Case Analysis
x xx
x
Onexwayxtoxassessxthexnaturexandximportancexofxaxparticularxfunctionxorxpositionxinxanxorganizationx
isxtoxexaminexthexjobxdescriptionxandxjobxspecificationsxforxthisxposition,xasxtheyxtellxusxwhatxactiviti
es,xduties,xandxtasksxarexinvolvedxinxthexjobxasxwellxasxwhatxknowledge,xskills,xandxabilitiesx(KSA)xa
rexrequiredxtoxperformxthexjob.xThisxisxanxactualxjobxdescriptionxthatxcanxbexanalyzedxtoxshowxthexali
gnmentxbetweenxthexstrategyxofxanxorganizationxandxtheximportantxrolexthatxHRISxplaysxwithinxorga
nizations.xReviewingxanxactualxjobxdescriptionxinxthexfieldxbenefitsxthexstudentsxbyxgivingxthemxreal
-
worldxsightlinesxintoxhowxthexHRISxfunctionxisxdeployedxandxhowxthexrolexfitsxintoxthexbroaderxcont
extxofxanxorganization.x
x
Sample Answers to Case Questions
x x x x x
1. HowxdoesxthisxpositionxhelpxthexHRxfunctionxbecomexaxstrategicxpartnerxofxthexorganization?x
x
TherexarexmultiplexaspectsxofxthisxpositionxdescriptionxthatxhelpxthexHRxfunctionxbec
, Johnson,xHumanxResourcexInformationxSystems,x5ex
SAGEx
omexaxstrategicxpartner.xYouxcanxpickxalmostxanyxonexofxthexresponsibilitiesxfromxthexlistxan
dxindicatexthatxthisxresponsibilityxwouldxnotxbexpartxofxthexjobxdescriptionxforxHRxinxax
“caretaker”xpassivexrole,xwhereasxaxstrategicxpartnerxisxaxmuchxmorexactivexrole.xForxexample,x
considerxthexfollowing:x
● Ensuresxdataxintegrityxinxbothxpersonnelxfilesxandxthexonlinexhumanxresourcexinforma
tionxsystem.xWithoutxdataxintegrity,xtherexwouldxbexnoxwayxtoxmeasurexthexcontributi
onxofxthexfirm’sxhumanxcapitalxtoxthex“bottomxline,”xwhichxisxaxcriticalxpartxofxstrategi
cxplanning.x
● Organizesxandxmanagesxpersonnelxfilexauditsxtoxensurexcompliancexwithxallxregulatio
ns,xpolicies,xprocedures,xandxguidelinesxforxrecordsxmanagement.xLackxofxcomplianc
exwithxgovernmentalxrulesxandxregulationsxcanxbexveryxcostlyxforxaxfirmxinxtermsxofxcl
assxactionxsuitsxforxunlawfulxdiscriminationxorxunfairxdismissals.xYouxcanxpointxtoxan
yxnumberxofxcourtxcasesxwherexcompaniesxhadxtoxpayxmajorxdamagesxinxsuchxlitigatio
n.x
● Worksxwithxendxusersxandxbusinessxmanagersxtoxunderstandxbusinessxprocessesxandxd
eterminexhowxtoxusexthexsystemxtoxmeetxthosexneeds.xThesexactivitiesxarexcloselyxlink
edxtoxthexideaxofxaxpartnershipxbetweenxHRxandxthexoperationalizationxofxthexstrategic
xplanxofxthexcompany.xFeedbackxfromxthesexpartnershipsxcouldxhavexmajorxeffectsxonx
thexstrategicxplanningxprocess.x
x
2. Fromxthexpositionxdescription,xidentifyxthextraditional,xtransactional,xandxtransformationalxHRxac
tivitiesxthatxthisxpositionxisxinvolvedxwith.x
x Transactionalx
● Ensuresxdataxintegrityxinxbothxpersonnelxfilesxandxthexonlinexhumanxresourcexinformationxsy
stemx
● Updatesxandxadministersxenhancementsxtoxthexhumanxresourcexinformationxsystemx
● Updatesxandxmaintainsxsystemxtablesx
Traditionalx
● Supervisesxthexhumanxresourcesxinformationxmanagementxteamx
● Organizesxandxmanagesxpersonnelxfilexauditsxtoxensurexcompliancexwithxallxregulations,xp
olicies,xprocedures,xandxguidelinesxforxrecordsxmanagementx
● EnsuresxsecurityxofxthexHRISxandxtimexandxattendancexsystemx
● Worksxinxcollaborationxwithxpayrollxandxfinancextoxmaintainxthexonlinexinteractivexpositio
nxcontrol,xpersonnel,xandxpayrollxdatabasexsystemsx
● DevelopsxHRxdashboardsxandxdevelopsxandxrunsxreports,xbothxscheduledxandxadxhocx
, Johnson,xHumanxResourcexInformationxSystems,x5ex
SAGEx
● Providesxdetailxandxaggregatexinformationxforxsalaryxsurveysxandxregulatoryxreportingx(i.e
.,xCUPA,xEEO,xOSHA,xandxIPEDS)x
Transformationalxx
● Worksxwithxendxusersxandxbusinessxmanagersxtoxunderstandxbusinessxprocessesxandxd
eterminexhowxtoxusexthexsystemxtoxmeetxthosexneedsx
● Partnersxwithxtechnologyxsystemsxresourcesxtoxsupportxupgrades,xtesting,xandxotherxte
chnicalxprojectsx
● Collaboratesxwithxthexhumanxresourcextechnicalxconsultantxandxotherxhumanxresource
xstaffxonxoperationalxissuesxandxspecialxprojectsx
● Maintainsxcurrentxknowledgexofxbestxpractices,xvendorxofferings,xandxmarketxtrendsx
x
3.xUsingxthexkeyxresponsibilitiesxidentifiedxforxthisxposition,xexplainxwhyxandxhowxthexHRISxfuncti
onxplaysxaxpivotalxrolexinxthexorganizationalxmodelxasxdescribedxinxthisxchapter.x
Actually,xallxofxthexresponsibilitiesxcanxbexrelatedxtoxthexpartsxofxthexorganizationalxmodel,xa
lthoughxsomexstudentsxmayxdisagreexwithxotherxstudents’xallocations.xThisxcouldxbexaxgoodx
classxprojectxbyxhavingxstudentsxworkxinxgroupsxforx10–
15xminxtoxallocatexallxofxthexresponsibilitiesxtoxaxpartxofxthexorganizationalxmodel.xThen,xhav
exeachxgroupxreportxandxhavexopenxdiscussionxonxwhatxarexthexcorrectxallocations.xOfxcours
e,xaxnumberxofxthesexresponsibilitiesxcanxbexassignedxorxallocatedxtoxmultiplexpartsxofxthexor
ganizationalxmodel,xandxthus,xtherexisxnox“right”xanswer.x
x
x
x
Case Notes x x
Chapter 2: Systems Considerations in the Design of an HRIS
x x x x x x x x x x
Vignette Revisited
x x
Case Summary
x x
Thisxcasexfocusesxonxaxbillion-
dollarxretailerxwithx4,000+xstoresxthatxcannotxmovexfastxenoughxtoxbeatxoutxthexcompetition.xTherexa
rexaxnumberxofxaspectsxofxthexcasexthatxshowcasexthexneedsxforxaxstrongxhumanxresourcexinformatio
nxsystemxorxERP,xandxthexstudentxisxinvitedxtoxdesignxthexplanningxandximplementationxprocessxforxt
hexsystem.x
x
