Records & Information Management Study
Guide ACTUAL UPDATED QUESTIONS
AND CORRECT ANSWERS
RIM- - CORRECT ANSWERS✅✅the foundation that supports information governance.
Organization must implement comprehensive information governance programs to meet
these needs. - CORRECT ANSWERS✅✅
Governance is - CORRECT ANSWERS✅✅about providing leadership, setting goals and
strategies, obtaining and allocating resources, protecting resources, directing operations, and
reporting results.
RIM means - CORRECT ANSWERS✅✅Records and Information Management
Accountability- - CORRECT ANSWERS✅✅The senior executive, such as the records and
information manager, as part of the duties and responsibilities of the position, should develop
policies and procedures for RIM audits that focus on user behaviors and ensures that audits
are conducted on a regular basis.
Integrity- - CORRECT ANSWERS✅✅An organizations RIM program policies should
clearly state to employees the expectations for honest and ethical behavior at all times
Protection- - CORRECT ANSWERS✅✅The organization's records and information policies
and procedures should specifically address the protection procedures that must be followed
for official records and confidential and vital records and information.
Compliance- - CORRECT ANSWERS✅✅The organization must assume responsibility for
all records created, received, stored, and transmitted via postal mail, fax, e-mail, or social
media by employees as they conduct the business of the organization, and it must have
policies and procedures for documenting compliance with applicable laws, regulations, and
requirements.
, Availability- - CORRECT ANSWERS✅✅Organizations should ensure that information is
indexed and retrievable through the use of taxonomies (indexes) with policies and procedures
to maintain efficient access and retrieval of information that the organization creates,
receives, and stores in accordance with established retention periods.
Retention- - CORRECT ANSWERS✅✅Organizations should apply their records retention
schedules to all records created, received, and transmitted via postal mail, fax, e-mail, or
social media that are deemed to be records in a format that preserves the integrity of the
original record and is easily accessible.
Disposition- - CORRECT ANSWERS✅✅The organization's records management,
information technology, and legal departments should be aware of the disposition
requirements for all records, including any records residing on social media sites.
Transparency- - CORRECT ANSWERS✅✅Organizations should develop policies for
conducting the organization's business through physical and electronic letters, e-mail
messages, or social media postings in terms of what information is prohibited and to require
employees who conduct business through any of these forms of communication on behalf of
the organization to identify their roles in the organization.
ARMA International's Generally Accepted Record-keeping Principles are - CORRECT
ANSWERS✅✅Accountability, Integrity, Protection, Compliance, Availability, Retention,
Disposition, Transparency
RIM's duties and responsibilities are - CORRECT ANSWERS✅✅1. Establish goals and
objectives for the RIM program to support the organizations strategic plan
2. Evaluate potential options for facilities based on short and long term resource and space
requirements
3.Manage the purchase of RIM supplies and equipment
4. Establish and monitor records retention policies and schedules in compliance with RIM
program policies, legal and regulatory requirements, and organizational needs
5. Manage RIM storage facilities as well as security and protection of the organizations
information assets
6. Establish policies and practices for preserving and maintaining vital records
7. Collect and preserve archival records according to organizational policy and practice
8. Control the forms management program
Guide ACTUAL UPDATED QUESTIONS
AND CORRECT ANSWERS
RIM- - CORRECT ANSWERS✅✅the foundation that supports information governance.
Organization must implement comprehensive information governance programs to meet
these needs. - CORRECT ANSWERS✅✅
Governance is - CORRECT ANSWERS✅✅about providing leadership, setting goals and
strategies, obtaining and allocating resources, protecting resources, directing operations, and
reporting results.
RIM means - CORRECT ANSWERS✅✅Records and Information Management
Accountability- - CORRECT ANSWERS✅✅The senior executive, such as the records and
information manager, as part of the duties and responsibilities of the position, should develop
policies and procedures for RIM audits that focus on user behaviors and ensures that audits
are conducted on a regular basis.
Integrity- - CORRECT ANSWERS✅✅An organizations RIM program policies should
clearly state to employees the expectations for honest and ethical behavior at all times
Protection- - CORRECT ANSWERS✅✅The organization's records and information policies
and procedures should specifically address the protection procedures that must be followed
for official records and confidential and vital records and information.
Compliance- - CORRECT ANSWERS✅✅The organization must assume responsibility for
all records created, received, stored, and transmitted via postal mail, fax, e-mail, or social
media by employees as they conduct the business of the organization, and it must have
policies and procedures for documenting compliance with applicable laws, regulations, and
requirements.
, Availability- - CORRECT ANSWERS✅✅Organizations should ensure that information is
indexed and retrievable through the use of taxonomies (indexes) with policies and procedures
to maintain efficient access and retrieval of information that the organization creates,
receives, and stores in accordance with established retention periods.
Retention- - CORRECT ANSWERS✅✅Organizations should apply their records retention
schedules to all records created, received, and transmitted via postal mail, fax, e-mail, or
social media that are deemed to be records in a format that preserves the integrity of the
original record and is easily accessible.
Disposition- - CORRECT ANSWERS✅✅The organization's records management,
information technology, and legal departments should be aware of the disposition
requirements for all records, including any records residing on social media sites.
Transparency- - CORRECT ANSWERS✅✅Organizations should develop policies for
conducting the organization's business through physical and electronic letters, e-mail
messages, or social media postings in terms of what information is prohibited and to require
employees who conduct business through any of these forms of communication on behalf of
the organization to identify their roles in the organization.
ARMA International's Generally Accepted Record-keeping Principles are - CORRECT
ANSWERS✅✅Accountability, Integrity, Protection, Compliance, Availability, Retention,
Disposition, Transparency
RIM's duties and responsibilities are - CORRECT ANSWERS✅✅1. Establish goals and
objectives for the RIM program to support the organizations strategic plan
2. Evaluate potential options for facilities based on short and long term resource and space
requirements
3.Manage the purchase of RIM supplies and equipment
4. Establish and monitor records retention policies and schedules in compliance with RIM
program policies, legal and regulatory requirements, and organizational needs
5. Manage RIM storage facilities as well as security and protection of the organizations
information assets
6. Establish policies and practices for preserving and maintaining vital records
7. Collect and preserve archival records according to organizational policy and practice
8. Control the forms management program
