KPEERI Practice Exam
Bank
1. Which of the following best defines “records retention schedule”?
A. A list of records arranged by subject
B. A policy document that identifies how long records are kept before disposition
C. A timetable for staff to file records
D. A classification system for electronic records
Answer: B. A policy document that identifies how long records are kept before
disposition
2. What is the primary goal of a records management program?
A. To ensure all records are digitized
B. To reduce paper storage costs
C. To ensure records are created, maintained, and disposed of properly
D. To comply with IT system requirements
Answer: C. To ensure records are created, maintained, and disposed of properly
3. Which type of record is considered a “vital record”?
A. A duplicate copy of meeting notes
B. Records necessary to resume business after a disaster
C. Old invoices more than 10 years old
D. Press releases and news clippings
,Answer: B. Records necessary to resume business after a disaster
4. According to records management best practices, what is the difference between
“records” and “non-records”?
A. Records have value for current/future use; non-records do not meet retention
standards
B. Records are paper-based, non-records are electronic
C. Records are kept in archives, non-records are destroyed immediately
D. Records are financial, non-records are administrative
Answer: A. Records have value for current/future use; non-records do not meet
retention standards
5. The term “disposition” in records management refers to:
A. The classification of documents
B. The final action taken on records (transfer, destruction, or permanent retention)
C. The process of converting paper to electronic format
D. The organization of records by subject
Answer: B. The final action taken on records (transfer, destruction, or permanent
retention)
6. What is the primary advantage of electronic records management systems
(ERMS)?
A. They eliminate the need for a retention schedule
B. They ensure compliance with privacy and retention laws through automated
controls
C. They reduce the need for staff training
D. They prevent unauthorized creation of records
Answer: B. They ensure compliance with privacy and retention laws through
automated controls
, 7. Which of the following is an example of a legal requirement influencing records
management?
A. ISO 15489
B. Sarbanes–Oxley Act (SOX)
C. Company internal policy
D. File naming conventions
Answer: B. Sarbanes–Oxley Act (SOX)
8. In a records lifecycle model, which phase comes immediately after “creation”?
A. Storage
B. Distribution
C. Use and maintenance
D. Disposition
Answer: C. Use and maintenance
9. A Freedom of Information Act (FOIA) request primarily applies to records that are:
A. Personal in nature
B. Government agency records
C. Business contracts in the private sector
D. Historical records only
Answer: B. Government agency records
10. Metadata in electronic records management is important because:
A. It reduces the file size of documents
B. It tracks context, content, and structure of records for reliability and authenticity
C. It serves as a substitute for retention schedules
D. It eliminates the need for indexing
Bank
1. Which of the following best defines “records retention schedule”?
A. A list of records arranged by subject
B. A policy document that identifies how long records are kept before disposition
C. A timetable for staff to file records
D. A classification system for electronic records
Answer: B. A policy document that identifies how long records are kept before
disposition
2. What is the primary goal of a records management program?
A. To ensure all records are digitized
B. To reduce paper storage costs
C. To ensure records are created, maintained, and disposed of properly
D. To comply with IT system requirements
Answer: C. To ensure records are created, maintained, and disposed of properly
3. Which type of record is considered a “vital record”?
A. A duplicate copy of meeting notes
B. Records necessary to resume business after a disaster
C. Old invoices more than 10 years old
D. Press releases and news clippings
,Answer: B. Records necessary to resume business after a disaster
4. According to records management best practices, what is the difference between
“records” and “non-records”?
A. Records have value for current/future use; non-records do not meet retention
standards
B. Records are paper-based, non-records are electronic
C. Records are kept in archives, non-records are destroyed immediately
D. Records are financial, non-records are administrative
Answer: A. Records have value for current/future use; non-records do not meet
retention standards
5. The term “disposition” in records management refers to:
A. The classification of documents
B. The final action taken on records (transfer, destruction, or permanent retention)
C. The process of converting paper to electronic format
D. The organization of records by subject
Answer: B. The final action taken on records (transfer, destruction, or permanent
retention)
6. What is the primary advantage of electronic records management systems
(ERMS)?
A. They eliminate the need for a retention schedule
B. They ensure compliance with privacy and retention laws through automated
controls
C. They reduce the need for staff training
D. They prevent unauthorized creation of records
Answer: B. They ensure compliance with privacy and retention laws through
automated controls
, 7. Which of the following is an example of a legal requirement influencing records
management?
A. ISO 15489
B. Sarbanes–Oxley Act (SOX)
C. Company internal policy
D. File naming conventions
Answer: B. Sarbanes–Oxley Act (SOX)
8. In a records lifecycle model, which phase comes immediately after “creation”?
A. Storage
B. Distribution
C. Use and maintenance
D. Disposition
Answer: C. Use and maintenance
9. A Freedom of Information Act (FOIA) request primarily applies to records that are:
A. Personal in nature
B. Government agency records
C. Business contracts in the private sector
D. Historical records only
Answer: B. Government agency records
10. Metadata in electronic records management is important because:
A. It reduces the file size of documents
B. It tracks context, content, and structure of records for reliability and authenticity
C. It serves as a substitute for retention schedules
D. It eliminates the need for indexing
