FCCM Training Test Questions and
Answers19
A fiscal closeout assesses - ANSWERS --whether all funds are accounted for
-financial consequences
-whether the financial status report has been approved
Procurement - ANSWERS -Term used in the government for purchasing goods or services,
receiving and inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement - ANSWERS -1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ANSWERS -Identify the need for a commodity/service and
develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - ANSWERS --Emergency (non-competitive): delaying would cause
immediate danger
,-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity
according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - ANSWERS -Get background info to determine which method
of competitive solicitation is appropriate
What does a solicitation team do? - ANSWERS --Ensures that solicitation will meet the
procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - ANSWERS -An identified lack of commodity or service
Payment Methods - ANSWERS -Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - ANSWERS -The service provider is reimbursed for allowable
commodities/services related to the contract/grant
Fixed price - ANSWERS -Payment for a service is distributed at specific intervals (ex: weekly,
monthly)
, Fixed rate - ANSWERS -Payments are based on fixed rates, such as hourly rate of pay or per unit
delivered
Solicitation methods - ANSWERS --Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ANSWERS -Preparing a competitive solicitation before
it is released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - ANSWERS --General Instruction to Respondents (PUR
1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ANSWERS --An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation
criteria, basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - ANSWERS -NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation
team? - ANSWERS -Minimum of 3
Answers19
A fiscal closeout assesses - ANSWERS --whether all funds are accounted for
-financial consequences
-whether the financial status report has been approved
Procurement - ANSWERS -Term used in the government for purchasing goods or services,
receiving and inspection, inventory management, contract administration, and disposal/surplus
Seven Stages of Public Procurement - ANSWERS -1. Need identification
2. Pre-solicitation
3. Solicitation preparation
4. Solicitation
5. Response Evaluation
6. Contract award
7. Contract management
Stage 1: Need Identification Process - ANSWERS -Identify the need for a commodity/service and
develop a plan to address that need. This stage includes:
-Need identification
-Budget identification
-Purchasing strategy
Categories of purchases - ANSWERS --Emergency (non-competitive): delaying would cause
immediate danger
,-Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity
according to a contract
-Competitive solicitations
Stage 2: Pre-solicitation process - ANSWERS -Get background info to determine which method
of competitive solicitation is appropriate
What does a solicitation team do? - ANSWERS --Ensures that solicitation will meet the
procurement need
-Define scope of procurement
-Identify public purpose
-Conduct a market analysis
-Estimate potential costs
Procurement need - ANSWERS -An identified lack of commodity or service
Payment Methods - ANSWERS -Cost reimbursement
Fixed price
Fixed rate
A combo of the aforementioned payment methods
Cost reimbursement - ANSWERS -The service provider is reimbursed for allowable
commodities/services related to the contract/grant
Fixed price - ANSWERS -Payment for a service is distributed at specific intervals (ex: weekly,
monthly)
, Fixed rate - ANSWERS -Payments are based on fixed rates, such as hourly rate of pay or per unit
delivered
Solicitation methods - ANSWERS --Invitation to Bid (ITB): focused on price
-Request for Proposals (RFP): focused on price and quality
-Invitation to Negotiate (ITN): best value
Stage 3: Solicitation Preparation Process - ANSWERS -Preparing a competitive solicitation before
it is released to the vendor community. This stage includes:
-Planning, drafting, and reviewing the solicitation
-Preparing the solicitation documents for posting
-Selecting the evaluation or negotiation teams
Competitive solicitations MUST include - ANSWERS --General Instruction to Respondents (PUR
1001)
-General Contract Conditions (PUR 1000)
Competitive solicitations GENERALLY include - ANSWERS --An introduction that explains the
solicitation's goals
-Technical specifications/scope of work
-Special instructions to respondents (instructions may include how to respond, evaluation
criteria, basis of award criteria, timeline, and the identification of the procurement officer)
-Special contract conditions
Should the procurement officer serve on the evaluation team? - ANSWERS -NO
If the solicitation is a category 4 or higher, how many members should be on the evaluation
team? - ANSWERS -Minimum of 3
