ARM1505
Assignment 1
Unique No 167118
Due 22 August 2025
, ARM1505 –Assignment 1
Unique Number: 167118
Due Date: 22 August 2025
QUESTION 1
1.1 Defining the Terms “Data,” “Record,” and “Electronic Record”
Data
Data comprises raw, unprocessed facts or observations that lack contextual meaning.
While data may take the form of numbers, text, images, audio, or measurements, it is
only meaningful once processed or interpreted within a relevant framework.
Example: Temperature readings collected by an IoT sensor every 10 minutes represent
data. Individually, these readings do not reveal patterns or causes—they are merely
values. When analyzed to detect a heatwave or equipment failure, the data becomes
informative.
This definition is pertinent as data, in isolation, does not constitute evidence or inform
decision-making until contextualized.
Record
A record refers to documented information created or received during business
operations, maintained as evidence of actions, decisions, or obligations. A record
distinguishes itself from mere data by containing context, such as the creator, time of
creation, purpose, and circumstances under which it was produced. Records are
retained for their evidentiary, legal, and operational value.
Example: A signed employment contract qualifies as a record because it documents a
formal agreement, including identities, dates, and terms.
This definition is relevant because it demonstrates how structure and intent transform
data into actionable and legally defensible evidence.
Assignment 1
Unique No 167118
Due 22 August 2025
, ARM1505 –Assignment 1
Unique Number: 167118
Due Date: 22 August 2025
QUESTION 1
1.1 Defining the Terms “Data,” “Record,” and “Electronic Record”
Data
Data comprises raw, unprocessed facts or observations that lack contextual meaning.
While data may take the form of numbers, text, images, audio, or measurements, it is
only meaningful once processed or interpreted within a relevant framework.
Example: Temperature readings collected by an IoT sensor every 10 minutes represent
data. Individually, these readings do not reveal patterns or causes—they are merely
values. When analyzed to detect a heatwave or equipment failure, the data becomes
informative.
This definition is pertinent as data, in isolation, does not constitute evidence or inform
decision-making until contextualized.
Record
A record refers to documented information created or received during business
operations, maintained as evidence of actions, decisions, or obligations. A record
distinguishes itself from mere data by containing context, such as the creator, time of
creation, purpose, and circumstances under which it was produced. Records are
retained for their evidentiary, legal, and operational value.
Example: A signed employment contract qualifies as a record because it documents a
formal agreement, including identities, dates, and terms.
This definition is relevant because it demonstrates how structure and intent transform
data into actionable and legally defensible evidence.
