GFEBS Project Systems Course Exam
2025 Questions and Answers
What is a project definition? - --Answer --The project definition contains
data used for the entire project. It contains default values which can be passed on
to the WBS elements, or influence them, such as:
Project Profile
Project Control values (e.g., user status profile)
Organizational data
Planning parameters
Settlement Rules
Unique Project Number
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 1
,The Project Profile is often called the "DNA" of a PS project; it determines many
attributes of the project. The Project Profile cannot be changed after project
creation.
What is a Project Definition? (2 of 2) - --Answer --In the project definition,
default values are maintained for a project, such as the settlement rule, Person
Responsible, or Plant. The default values can then be copied for a new WBS
elements created for this project.
The default values will be copied into new WBS elements created for the project,
but may be changed with the exception of Project Profile.
What is a Work Breakdown Structure? - --Answer --The WBS forms the
basis for all subsequent planning tasks in the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 2
,Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the statuses
Work Breakdown Structure (WBS) - --Answer --In a WBS, the groupings of
work are described in the project as individual elements in a hierarchy. The work is
broken down in the project, step-by-step, until the level of detail is reached
necessary to carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical arrangement of WBS
elements under a project definition.
In GFEBS, there can only be one WBS directly below the Project Definition. This
is known as the Level 1 WBS, and will have the same number (and usually name)
as the Project Definition.
WBS Elements - --Answer --WBS elements are arranged hierarchically so
that the most atomic work that can be described and funded with a single LOA
(line of accounting) are at the bottom. Typically, execution (accrual of expenses)
only occurs at this lowest level, though that does not have to be the case.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 3
, Since the WBS is structured hierarchically, we're able to summarize and display the
data for the corresponding higher-level WBS elements, or all the way up to the
Project Definition level.
Click on the note icon below for more information
WBS Elements - Operative Indicators - --Answer --GFEBS uses Operative
Indicators to define characteristics that control functionality of a WBS - they
define whether a given WBS can or cannot be used in some very important
processes.
Click on each image for each process.
Click on the note icon for more information.
Planning Element - --Answer --WBS's that can have planned costs entered
against them must be marked by checking the Planning Element operative
indicator.
Account Assignment Element - --Answer --WBS's that can have actual costs
accrued (executed) against them must be marked by checking the Account
Assignment Element Operative Indicator.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 4
2025 Questions and Answers
What is a project definition? - --Answer --The project definition contains
data used for the entire project. It contains default values which can be passed on
to the WBS elements, or influence them, such as:
Project Profile
Project Control values (e.g., user status profile)
Organizational data
Planning parameters
Settlement Rules
Unique Project Number
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 1
,The Project Profile is often called the "DNA" of a PS project; it determines many
attributes of the project. The Project Profile cannot be changed after project
creation.
What is a Project Definition? (2 of 2) - --Answer --In the project definition,
default values are maintained for a project, such as the settlement rule, Person
Responsible, or Plant. The default values can then be copied for a new WBS
elements created for this project.
The default values will be copied into new WBS elements created for the project,
but may be changed with the exception of Project Profile.
What is a Work Breakdown Structure? - --Answer --The WBS forms the
basis for all subsequent planning tasks in the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 2
,Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the statuses
Work Breakdown Structure (WBS) - --Answer --In a WBS, the groupings of
work are described in the project as individual elements in a hierarchy. The work is
broken down in the project, step-by-step, until the level of detail is reached
necessary to carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical arrangement of WBS
elements under a project definition.
In GFEBS, there can only be one WBS directly below the Project Definition. This
is known as the Level 1 WBS, and will have the same number (and usually name)
as the Project Definition.
WBS Elements - --Answer --WBS elements are arranged hierarchically so
that the most atomic work that can be described and funded with a single LOA
(line of accounting) are at the bottom. Typically, execution (accrual of expenses)
only occurs at this lowest level, though that does not have to be the case.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 3
, Since the WBS is structured hierarchically, we're able to summarize and display the
data for the corresponding higher-level WBS elements, or all the way up to the
Project Definition level.
Click on the note icon below for more information
WBS Elements - Operative Indicators - --Answer --GFEBS uses Operative
Indicators to define characteristics that control functionality of a WBS - they
define whether a given WBS can or cannot be used in some very important
processes.
Click on each image for each process.
Click on the note icon for more information.
Planning Element - --Answer --WBS's that can have planned costs entered
against them must be marked by checking the Planning Element operative
indicator.
Account Assignment Element - --Answer --WBS's that can have actual costs
accrued (executed) against them must be marked by checking the Account
Assignment Element Operative Indicator.
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 4
