GFEBS L250E Acquisition Process
Overview Exam 2025 Questions and
Answers
Spending Chain Process - --Answer --The Acquisition process:
Material Master Data
Vendor Master Data
Procurement with Logistics
The Accounts Payable process
Material Master Data - --Answer --sub-process encompasses the creation
and maintenance of material master data. The main activity associated with this
sub-process is:
Perform Material Configuration: Source, maintain, and apply material master data.
Vendor Master Data - --Answer --sub-process encompasses the creation and
maintenance of vendor master data. The activities associated with this sub-process
are:
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 1
,Create Vendor Master Data: Manually create or receive vendor master data from
the Army Enterprise System Integration Program (AESIP).
Process Vendor Master Data: Manage and maintain vendor master data.
Procurement with Logistics - --Answer --sub-process includes all the steps
necessary to purchase goods and services. The activities associated with this sub-
process are:
Create/Change Purchase Requisition (PR): Create a PR for goods or services that
results in a commitment of funds.
PR Approval: After a PR is approved, its status is changed from "Blocked" to
"Unblocked". If the PR is:
An Standard Procurement System (SPS) PR document type, it is transmitted to
the SPS contract writing system.
A Military Interdepartmental Purchase Request (MIPR), once approved, the
Department of Defense (DD) Form 448 can be printed using GFEBS and sent to
the performing agency.
A Miscellaneous Pay PR, it will not be subject to PR approval work flow.
Create/Change Purchase Order (PO): Create, process, and change obligations.
Accounts Payable - --Answer --The Accounts Payable process contains two
main activities post invoice and payment program
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,Post Invoice - --Answer --The Post Invoice activity addresses the processing
of all invoices whether or not they are subject to Prompt Payment Act (PPA).
Invoices subject to PPA reference an obligation in the form of a PO and a
GR/acceptance.
Miscellaneous payment invoices not subject to PPA usually only reference an
obligation in the form of a funds commitment document
Payment Program - --Answer --The Payment Program activity involves the
processing of payments. The steps associated with this activity are:
Set Payment Parameters - The Payment Processor sets the payment parameters
and schedules the Payment Proposal.
Run Payment Proposal Listing - Payment Proposal matches all invoices that are
eligible for payment and is performed systematically by GFEBS.
Review and Certify Payments - Payments are reviewed and certified by a
certification officer (Payment Certifier). For the ARNG, the 105 ARNG
Movement Type Goods Acceptance Processor will certify the invoice and
designate it as ready for payment by manually creating a 105 Movement Type
Goods Acceptance
Spending Chain Integration - --Answer --The Spending Chain Process
interacts with other GFEBS business process areas including:
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 3
, Financials
Cost Management
Funds Management
Financials - --Answer --when prs are certified, the correct acct entries are
made in the ussgl to reflect commitments
Cost Management - --Answer --GR is processed the cost is immediately
applied to the appropriate cost center
Funds Management - --Answer --a funds check is made prior to saving a pr
to ensure funds are avialable for the purposed acquisition
Advantages of GFEBS for the Spending Chain Process - --Answer --The
Spending Chain process in GFEBS has many advantages over legacy systems
including:
Advantages of GFEBS for the Spending Chain Process
Centralized Master Data
Real-Time and Automated
Funds Availability Check
Automated Approval Workflow
Ensures Proper Payments
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 4
Overview Exam 2025 Questions and
Answers
Spending Chain Process - --Answer --The Acquisition process:
Material Master Data
Vendor Master Data
Procurement with Logistics
The Accounts Payable process
Material Master Data - --Answer --sub-process encompasses the creation
and maintenance of material master data. The main activity associated with this
sub-process is:
Perform Material Configuration: Source, maintain, and apply material master data.
Vendor Master Data - --Answer --sub-process encompasses the creation and
maintenance of vendor master data. The activities associated with this sub-process
are:
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 1
,Create Vendor Master Data: Manually create or receive vendor master data from
the Army Enterprise System Integration Program (AESIP).
Process Vendor Master Data: Manage and maintain vendor master data.
Procurement with Logistics - --Answer --sub-process includes all the steps
necessary to purchase goods and services. The activities associated with this sub-
process are:
Create/Change Purchase Requisition (PR): Create a PR for goods or services that
results in a commitment of funds.
PR Approval: After a PR is approved, its status is changed from "Blocked" to
"Unblocked". If the PR is:
An Standard Procurement System (SPS) PR document type, it is transmitted to
the SPS contract writing system.
A Military Interdepartmental Purchase Request (MIPR), once approved, the
Department of Defense (DD) Form 448 can be printed using GFEBS and sent to
the performing agency.
A Miscellaneous Pay PR, it will not be subject to PR approval work flow.
Create/Change Purchase Order (PO): Create, process, and change obligations.
Accounts Payable - --Answer --The Accounts Payable process contains two
main activities post invoice and payment program
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 2
,Post Invoice - --Answer --The Post Invoice activity addresses the processing
of all invoices whether or not they are subject to Prompt Payment Act (PPA).
Invoices subject to PPA reference an obligation in the form of a PO and a
GR/acceptance.
Miscellaneous payment invoices not subject to PPA usually only reference an
obligation in the form of a funds commitment document
Payment Program - --Answer --The Payment Program activity involves the
processing of payments. The steps associated with this activity are:
Set Payment Parameters - The Payment Processor sets the payment parameters
and schedules the Payment Proposal.
Run Payment Proposal Listing - Payment Proposal matches all invoices that are
eligible for payment and is performed systematically by GFEBS.
Review and Certify Payments - Payments are reviewed and certified by a
certification officer (Payment Certifier). For the ARNG, the 105 ARNG
Movement Type Goods Acceptance Processor will certify the invoice and
designate it as ready for payment by manually creating a 105 Movement Type
Goods Acceptance
Spending Chain Integration - --Answer --The Spending Chain Process
interacts with other GFEBS business process areas including:
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 3
, Financials
Cost Management
Funds Management
Financials - --Answer --when prs are certified, the correct acct entries are
made in the ussgl to reflect commitments
Cost Management - --Answer --GR is processed the cost is immediately
applied to the appropriate cost center
Funds Management - --Answer --a funds check is made prior to saving a pr
to ensure funds are avialable for the purposed acquisition
Advantages of GFEBS for the Spending Chain Process - --Answer --The
Spending Chain process in GFEBS has many advantages over legacy systems
including:
Advantages of GFEBS for the Spending Chain Process
Centralized Master Data
Real-Time and Automated
Funds Availability Check
Automated Approval Workflow
Ensures Proper Payments
....COPYRIGHT ©️ 2025 ALL RIGHTS RESERVED...TRUSTED & VERIFIED 4
