Commercial Correspondence: Business letters
Title Example Meaning
Miss Miss Jones The lady (or girl) is unmarried.
Mrs Mrs Jones The lady is married.
Ms Jones It is impossible to say whether the lady (or girl)
is married or not.
1. Letterhead Mr Freemantle It is impossible to say whether the man is
married or unmarried.
There is no set layout for the
letterhead and most companies use specially designed Messrs Messrs Brown and "Messrs" is the plural of "Mr.
pre- printed stationery.
Johnson
The letterhead consists of the firm's
name, address, telephone, telefax, e- mail and
internet address.
The house number and street are written after the recipient. This is followed
by the
2.
name of
the city, town or village ( in capital letters in the UK) on the next line. After
Reference/ Reference Initials
this the postcode (UK) or the abbreviation
The initials of the
for the state (e.g ."TX" for Texas) and the
signatory - "MB" ( Margret Brown) - are normally given first. 'TT"
ZIP code (USA) are written. In Britain the Royal Mail
asks for the postcode to be
stands for
her secretary ie.g. Triona Taylor) who typed the letter. It could also be written in capital letters on a separate
line after the city, town or village. In the USA
written "I!".
the city, the abbreviation for the
state and the ZIP code are usually written on the
same line.
3. The date For letters abroad the name of the
country must also be included.
Here it is best to write the month out as a word to
avoid confusion because in North
America dates are written in Examples:
the order
month-date-year", whereas the European
order is "day-month-year*. It is
no longer necessary to write 1st ( 1$f), 2nd ( 2n) etc. USA
Example: 28 December 20.. Designer Mode Ltd
Data Incorporated
41 Victorla Parade 3090 Powers Ferry Road Suite 120
BRIGHTON
4.
Special markings Atlanta GA 30339
BR 7 5 TH
These are displayed above the address to enable them to be read in the window USA
of a
England
window envelope.
Example: urgent
5. The inside address
This is the recipient's full postal address. If the
recipient IS person (not a company)
the most commonly used titles are as follows:
Title Example Meaning
Miss Miss Jones The lady (or girl) is unmarried.
Mrs Mrs Jones The lady is married.
Ms Jones It is impossible to say whether the lady (or girl)
is married or not.
1. Letterhead Mr Freemantle It is impossible to say whether the man is
married or unmarried.
There is no set layout for the
letterhead and most companies use specially designed Messrs Messrs Brown and "Messrs" is the plural of "Mr.
pre- printed stationery.
Johnson
The letterhead consists of the firm's
name, address, telephone, telefax, e- mail and
internet address.
The house number and street are written after the recipient. This is followed
by the
2.
name of
the city, town or village ( in capital letters in the UK) on the next line. After
Reference/ Reference Initials
this the postcode (UK) or the abbreviation
The initials of the
for the state (e.g ."TX" for Texas) and the
signatory - "MB" ( Margret Brown) - are normally given first. 'TT"
ZIP code (USA) are written. In Britain the Royal Mail
asks for the postcode to be
stands for
her secretary ie.g. Triona Taylor) who typed the letter. It could also be written in capital letters on a separate
line after the city, town or village. In the USA
written "I!".
the city, the abbreviation for the
state and the ZIP code are usually written on the
same line.
3. The date For letters abroad the name of the
country must also be included.
Here it is best to write the month out as a word to
avoid confusion because in North
America dates are written in Examples:
the order
month-date-year", whereas the European
order is "day-month-year*. It is
no longer necessary to write 1st ( 1$f), 2nd ( 2n) etc. USA
Example: 28 December 20.. Designer Mode Ltd
Data Incorporated
41 Victorla Parade 3090 Powers Ferry Road Suite 120
BRIGHTON
4.
Special markings Atlanta GA 30339
BR 7 5 TH
These are displayed above the address to enable them to be read in the window USA
of a
England
window envelope.
Example: urgent
5. The inside address
This is the recipient's full postal address. If the
recipient IS person (not a company)
the most commonly used titles are as follows:
