CPFO – Procurement UPDATED ACTUAL
Exam Questions and CORRECT Answers
What's the definition of procurement? - CORRECT ANSWER - The process through
which a government acquires goods and services for its own use
What are the 3 stages of procurement? - CORRECT ANSWER - 1 Planning and
scheduling; 2 Source selection (purchasing); 3 Contact administration
Why is procurement important? - CORRECT ANSWER - 1 Significant % of govt
spending and of US gross national product; 2 Program impact; 3 Public trust and confidence
What is the fundamental objective of procurement? - CORRECT ANSWER - To provide
depts with the goods and services they need in the right quality and quantity, on a timely basis, as
efficiently as possible and at the lowest overall cost.
How does Procurement attempt to achieve its fundamental objective? - CORRECT
ANSWER - Through as much competition as possible
How does Procurement attempt maintain integrity? - CORRECT ANSWER - By
complying with all applicable legal provisions.
What are Procurement's goals? - CORRECT ANSWER - 1 Foster competition, 2 Fairness,
3 Integrity, 4 Cost, 5 Quality, 6 Timeliness, 7 Social and economic objectives, 8 Transparency
What is the legal framework for procurement? - CORRECT ANSWER - 1 State law; 2
Local ordinances; 3 Federal requirements
Where are the Federal procurement requirements located? - CORRECT ANSWER - The
Federal Acquisition Regulations
, What does the Federal Acquisition Regulations attempt to cover? - CORRECT ANSWER -
To simplify federal acquisition thresholds and procedures.
What do govt procurement laws generally emphasize? - CORRECT ANSWER - They
generally emphasize price and accountability (not total cost and efficiency).
In whom does the procurement authority live? - CORRECT ANSWER - The designated
Chief Procurement Official (not program officials).
What governs procurement actions? - CORRECT ANSWER - They are governed by 1
Common law; 2 Uniform Commercial Code; 3 Government procurement laws and ordinances.
Can program officials sign contracts and agreements? - CORRECT ANSWER - No, only
the Chief Procurement Official may sign procurement documents as there could be significant
legal constraints and exposures.
What are the essential elements of procurement? 1-5 - CORRECT ANSWER -1
purchasing structure, policy and authority; 2 competitive processes; 3 planning and scheduling; 4
specifications; 5 provisions for and restrictions on processes that limit competition
What are the essential elements of procurement? 6-10 - CORRECT ANSWER - 6 bid
evaluation and award; 7 quality assurance; 8 safeguards; 9 materials management; 10
cooperative purchasing
What are the essential elements of procurement? 11-13 - CORRECT ANSWER - 11
professional development; 12 clear written procedures available to the public; 13 environmental
concerns
What are the 4 basic elements of procurement? - CORRECT ANSWER - 1 authority; 2
competition; 3 documentation; 4 compliance
Exam Questions and CORRECT Answers
What's the definition of procurement? - CORRECT ANSWER - The process through
which a government acquires goods and services for its own use
What are the 3 stages of procurement? - CORRECT ANSWER - 1 Planning and
scheduling; 2 Source selection (purchasing); 3 Contact administration
Why is procurement important? - CORRECT ANSWER - 1 Significant % of govt
spending and of US gross national product; 2 Program impact; 3 Public trust and confidence
What is the fundamental objective of procurement? - CORRECT ANSWER - To provide
depts with the goods and services they need in the right quality and quantity, on a timely basis, as
efficiently as possible and at the lowest overall cost.
How does Procurement attempt to achieve its fundamental objective? - CORRECT
ANSWER - Through as much competition as possible
How does Procurement attempt maintain integrity? - CORRECT ANSWER - By
complying with all applicable legal provisions.
What are Procurement's goals? - CORRECT ANSWER - 1 Foster competition, 2 Fairness,
3 Integrity, 4 Cost, 5 Quality, 6 Timeliness, 7 Social and economic objectives, 8 Transparency
What is the legal framework for procurement? - CORRECT ANSWER - 1 State law; 2
Local ordinances; 3 Federal requirements
Where are the Federal procurement requirements located? - CORRECT ANSWER - The
Federal Acquisition Regulations
, What does the Federal Acquisition Regulations attempt to cover? - CORRECT ANSWER -
To simplify federal acquisition thresholds and procedures.
What do govt procurement laws generally emphasize? - CORRECT ANSWER - They
generally emphasize price and accountability (not total cost and efficiency).
In whom does the procurement authority live? - CORRECT ANSWER - The designated
Chief Procurement Official (not program officials).
What governs procurement actions? - CORRECT ANSWER - They are governed by 1
Common law; 2 Uniform Commercial Code; 3 Government procurement laws and ordinances.
Can program officials sign contracts and agreements? - CORRECT ANSWER - No, only
the Chief Procurement Official may sign procurement documents as there could be significant
legal constraints and exposures.
What are the essential elements of procurement? 1-5 - CORRECT ANSWER -1
purchasing structure, policy and authority; 2 competitive processes; 3 planning and scheduling; 4
specifications; 5 provisions for and restrictions on processes that limit competition
What are the essential elements of procurement? 6-10 - CORRECT ANSWER - 6 bid
evaluation and award; 7 quality assurance; 8 safeguards; 9 materials management; 10
cooperative purchasing
What are the essential elements of procurement? 11-13 - CORRECT ANSWER - 11
professional development; 12 clear written procedures available to the public; 13 environmental
concerns
What are the 4 basic elements of procurement? - CORRECT ANSWER - 1 authority; 2
competition; 3 documentation; 4 compliance
