CPPB exam prep Questions and
Answers 100% Pass
What does the procurement policy of an entity reflects? - ✔✔-The entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods and services; this may
not apply to state or local entities
What should the overall purpose of a procurement policy manual be? - ✔✔-Establish
the legal authority of the procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with the procurement
system
-Provide for increased efficiency, economy, and flexibility in public procurement
activities and maximize to the fullest extent the purchasing power of the entity
-Foster effective broad-based competition from all segments of the supplier community
-Safeguard the integrity of the procurement system and protect against corruption,
waste, fraud and abuse
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 1
,-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal requirements, in the
policies and practices of suppliers and subcontractors wishing to do business with the
entity
What should policy and procedure manuals be? - ✔✔They must be well organized and
should contain a clear definition of the purpose of each manual and its intended use.
What must be done to ensure proper organizational impact with a policy and procedure
manual? - ✔✔The Chief Executive Officer of the entity should endorse each manual and
the manuals should be produced in a manner that facilitates revision as changes will
surely happen through new legislation and increased efficiencies in processes.
What are two examples of policies that represent entity objectives? - ✔✔-a set-
aside/goal that allows an established percentage of the business conducted with an
entity to be excluded from the general competitive pool and purchased from a
specialized class of business
-a policy that encourages and promotes a recycling program which includes procuring
recycled goods
What must Procurement professionals involved in the establishment of policy manuals
be? - ✔✔-be responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established procurement policies and
procedures
How are procedure manuals written? - ✔✔They are written at a finer level of detail that
sets out processes, forms and steps.
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 2
,Who primarily uses procedure manuals? - ✔✔They are primarily used by the end user
and procurement staff, the procedures manual provides guidelines and steps for
preparing purchasing requisitions, developing specifications, receiving and inspection,
and reporting and documenting supplier performance.
What do procedure manuals detail? - ✔✔They detail the business processes of
Procurement and describe the entity, duties of staff, signing authorities, procedures to
be followed, and forms and filing systems to be used.
What is a supplier manual? - ✔✔A supplier manual provides formal and extensive
information for suppliers seeking to do business with the entity.
What should a supplier manual include? - ✔✔-general information about the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible supplier
-how are are to be submitted, public openings of offers, and the policy regarding late
submissions
What are the characteristics of a supplier manual? - ✔✔-well organized, clear and easy
to understand
-clear definition of the purpose and a consistent approach to decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 3
, -supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? - ✔✔Yes, they are inherent powers that are granted
by a constitution, charter or act.
Does a government official have inherent power? - ✔✔No, for purposes of public
procurement, there must be a specific authorization from officials in the executive
branch of government to enter into contracts. Without that authority, the officials may
not do so. The existence of such authority is the foundation of any public procurement
system.
Who passes laws and/or ordinances to generally define the scope of authority and
identifies who may exercise that authority? - ✔✔Legislative bodies.
What are the most effective procurement statutes and ordinances? - ✔✔Those that
establish the general parameters of an official's contracting or procurement authority
and authorize that official to promulgate rules, regulations or policies to implement it.
Is Government procurement restricted to activities that are authorized by law? - ✔✔Yes,
the authority of the central procurement department is limited by what has been
included in the enabling legislation.
How is the private sector restricted in procurement? - ✔✔They may do whatever the
law does not prohibit.
What does enabling legislation include? - ✔✔-constitutions
-statutes
-ordinances and charters
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 4
Answers 100% Pass
What does the procurement policy of an entity reflects? - ✔✔-The entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods and services; this may
not apply to state or local entities
What should the overall purpose of a procurement policy manual be? - ✔✔-Establish
the legal authority of the procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with the procurement
system
-Provide for increased efficiency, economy, and flexibility in public procurement
activities and maximize to the fullest extent the purchasing power of the entity
-Foster effective broad-based competition from all segments of the supplier community
-Safeguard the integrity of the procurement system and protect against corruption,
waste, fraud and abuse
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 1
,-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal requirements, in the
policies and practices of suppliers and subcontractors wishing to do business with the
entity
What should policy and procedure manuals be? - ✔✔They must be well organized and
should contain a clear definition of the purpose of each manual and its intended use.
What must be done to ensure proper organizational impact with a policy and procedure
manual? - ✔✔The Chief Executive Officer of the entity should endorse each manual and
the manuals should be produced in a manner that facilitates revision as changes will
surely happen through new legislation and increased efficiencies in processes.
What are two examples of policies that represent entity objectives? - ✔✔-a set-
aside/goal that allows an established percentage of the business conducted with an
entity to be excluded from the general competitive pool and purchased from a
specialized class of business
-a policy that encourages and promotes a recycling program which includes procuring
recycled goods
What must Procurement professionals involved in the establishment of policy manuals
be? - ✔✔-be responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established procurement policies and
procedures
How are procedure manuals written? - ✔✔They are written at a finer level of detail that
sets out processes, forms and steps.
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 2
,Who primarily uses procedure manuals? - ✔✔They are primarily used by the end user
and procurement staff, the procedures manual provides guidelines and steps for
preparing purchasing requisitions, developing specifications, receiving and inspection,
and reporting and documenting supplier performance.
What do procedure manuals detail? - ✔✔They detail the business processes of
Procurement and describe the entity, duties of staff, signing authorities, procedures to
be followed, and forms and filing systems to be used.
What is a supplier manual? - ✔✔A supplier manual provides formal and extensive
information for suppliers seeking to do business with the entity.
What should a supplier manual include? - ✔✔-general information about the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible supplier
-how are are to be submitted, public openings of offers, and the policy regarding late
submissions
What are the characteristics of a supplier manual? - ✔✔-well organized, clear and easy
to understand
-clear definition of the purpose and a consistent approach to decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 3
, -supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? - ✔✔Yes, they are inherent powers that are granted
by a constitution, charter or act.
Does a government official have inherent power? - ✔✔No, for purposes of public
procurement, there must be a specific authorization from officials in the executive
branch of government to enter into contracts. Without that authority, the officials may
not do so. The existence of such authority is the foundation of any public procurement
system.
Who passes laws and/or ordinances to generally define the scope of authority and
identifies who may exercise that authority? - ✔✔Legislative bodies.
What are the most effective procurement statutes and ordinances? - ✔✔Those that
establish the general parameters of an official's contracting or procurement authority
and authorize that official to promulgate rules, regulations or policies to implement it.
Is Government procurement restricted to activities that are authorized by law? - ✔✔Yes,
the authority of the central procurement department is limited by what has been
included in the enabling legislation.
How is the private sector restricted in procurement? - ✔✔They may do whatever the
law does not prohibit.
What does enabling legislation include? - ✔✔-constitutions
-statutes
-ordinances and charters
COPYRIGHT © 2025 BY BRITTIE DONALD, ALL RIGHTS RESERVED 4
