CPPB exam prep UPDATED ACTUAL Exam
Questions and CORRECT Answers
What does the procurement policy of an entity reflects? - CORRECT ANSWER - -The entity's
legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods and services; this may not apply
to state or local entities
What should the overall purpose of a procurement policy manual be? - CORRECT
ANSWER - -Establish the legal authority of the procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with the procurement system
-Provide for increased efficiency, economy, and flexibility in public procurement activities and
maximize to the fullest extent the purchasing power of the entity
-Foster effective broad-based competition from all segments of the supplier community
-Safeguard the integrity of the procurement system and protect against corruption, waste, fraud
and abuse
-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal requirements, in the policies
and practices of suppliers and subcontractors wishing to do business with the entity
What should policy and procedure manuals be? - CORRECT ANSWER - They must be well
organized and should contain a clear definition of the purpose of each manual and its intended
use.
What must be done to ensure proper organizational impact with a policy and procedure manual?
- CORRECT ANSWER - The Chief Executive Officer of the entity should endorse each
manual and the manuals should be produced in a manner that facilitates revision as changes will
surely happen through new legislation and increased efficiencies in processes.
,What are two examples of policies that represent entity objectives? - CORRECT ANSWER - -
a set-aside/goal that allows an established percentage of the business conducted with an entity to
be excluded from the general competitive pool and purchased from a specialized class of
business
-a policy that encourages and promotes a recycling program which includes procuring recycled
goods
What must Procurement professionals involved in the establishment of policy manuals be? -
CORRECT ANSWER - -be responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established procurement policies and
procedures
How are procedure manuals written? - CORRECT ANSWER - They are written at a finer
level of detail that sets out processes, forms and steps.
Who primarily uses procedure manuals? - CORRECT ANSWER - They are primarily used by
the end user and procurement staff, the procedures manual provides guidelines and steps for
preparing purchasing requisitions, developing specifications, receiving and inspection, and
reporting and documenting supplier performance.
What do procedure manuals detail? - CORRECT ANSWER - They detail the business
processes of Procurement and describe the entity, duties of staff, signing authorities, procedures
to be followed, and forms and filing systems to be used.
What is a supplier manual? - CORRECT ANSWER - A supplier manual provides formal and
extensive information for suppliers seeking to do business with the entity.
What should a supplier manual include? - CORRECT ANSWER - -general information about
the entity
,-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible supplier
-how are are to be submitted, public openings of offers, and the policy regarding late submissions
What are the characteristics of a supplier manual? - CORRECT ANSWER - -well organized,
clear and easy to understand
-clear definition of the purpose and a consistent approach to decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
-supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? - CORRECT ANSWER - Yes, they are inherent powers that
are granted by a constitution, charter or act.
Does a government official have inherent power? - CORRECT ANSWER - No, for purposes
of public procurement, there must be a specific authorization from officials in the executive
branch of government to enter into contracts. Without that authority, the officials may not do so.
The existence of such authority is the foundation of any public procurement system.
Who passes laws and/or ordinances to generally define the scope of authority and identifies who
may exercise that authority? - CORRECT ANSWER - Legislative bodies.
What are the most effective procurement statutes and ordinances? - CORRECT ANSWER -
Those that establish the general parameters of an official's contracting or procurement authority
and authorize that official to promulgate rules, regulations or policies to implement it.
, Is Government procurement restricted to activities that are authorized by law? - CORRECT
ANSWER - Yes, the authority of the central procurement department is limited by what has
been included in the enabling legislation.
How is the private sector restricted in procurement? - CORRECT ANSWER - They may do
whatever the law does not prohibit.
What does enabling legislation include? - CORRECT ANSWER - -constitutions
-statutes
-ordinances and charters
-rules and regulations
-policy
-procurement procedures
What are the three primary sources of procurement laws in any entity? - CORRECT
ANSWER - -Statutory Laws
-Administrative Laws
-Common Law
What are Statutory Laws? - CORRECT ANSWER - These include constitutions, statutes,
ordinances and charters. Statutory Laws are based on statutes or laws passed by governments.
State or provincial statutes provide state/provincial-directed legislative law. Ordinances and
charters provide for local and municipal governments.
What are Administrative Laws? - CORRECT ANSWER - These are written rules and
regulations and entity policy (developed and promulgated by administrative and regulatory
governmental agencies). Administrative Law, provided by the applicable regulatory entity, has
equal force and effect as legislative law as long as it does not supersede the context of legislative
law.
Questions and CORRECT Answers
What does the procurement policy of an entity reflects? - CORRECT ANSWER - -The entity's
legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods and services; this may not apply
to state or local entities
What should the overall purpose of a procurement policy manual be? - CORRECT
ANSWER - -Establish the legal authority of the procurement function within the entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with the procurement system
-Provide for increased efficiency, economy, and flexibility in public procurement activities and
maximize to the fullest extent the purchasing power of the entity
-Foster effective broad-based competition from all segments of the supplier community
-Safeguard the integrity of the procurement system and protect against corruption, waste, fraud
and abuse
-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal requirements, in the policies
and practices of suppliers and subcontractors wishing to do business with the entity
What should policy and procedure manuals be? - CORRECT ANSWER - They must be well
organized and should contain a clear definition of the purpose of each manual and its intended
use.
What must be done to ensure proper organizational impact with a policy and procedure manual?
- CORRECT ANSWER - The Chief Executive Officer of the entity should endorse each
manual and the manuals should be produced in a manner that facilitates revision as changes will
surely happen through new legislation and increased efficiencies in processes.
,What are two examples of policies that represent entity objectives? - CORRECT ANSWER - -
a set-aside/goal that allows an established percentage of the business conducted with an entity to
be excluded from the general competitive pool and purchased from a specialized class of
business
-a policy that encourages and promotes a recycling program which includes procuring recycled
goods
What must Procurement professionals involved in the establishment of policy manuals be? -
CORRECT ANSWER - -be responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established procurement policies and
procedures
How are procedure manuals written? - CORRECT ANSWER - They are written at a finer
level of detail that sets out processes, forms and steps.
Who primarily uses procedure manuals? - CORRECT ANSWER - They are primarily used by
the end user and procurement staff, the procedures manual provides guidelines and steps for
preparing purchasing requisitions, developing specifications, receiving and inspection, and
reporting and documenting supplier performance.
What do procedure manuals detail? - CORRECT ANSWER - They detail the business
processes of Procurement and describe the entity, duties of staff, signing authorities, procedures
to be followed, and forms and filing systems to be used.
What is a supplier manual? - CORRECT ANSWER - A supplier manual provides formal and
extensive information for suppliers seeking to do business with the entity.
What should a supplier manual include? - CORRECT ANSWER - -general information about
the entity
,-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible supplier
-how are are to be submitted, public openings of offers, and the policy regarding late submissions
What are the characteristics of a supplier manual? - CORRECT ANSWER - -well organized,
clear and easy to understand
-clear definition of the purpose and a consistent approach to decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
-supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? - CORRECT ANSWER - Yes, they are inherent powers that
are granted by a constitution, charter or act.
Does a government official have inherent power? - CORRECT ANSWER - No, for purposes
of public procurement, there must be a specific authorization from officials in the executive
branch of government to enter into contracts. Without that authority, the officials may not do so.
The existence of such authority is the foundation of any public procurement system.
Who passes laws and/or ordinances to generally define the scope of authority and identifies who
may exercise that authority? - CORRECT ANSWER - Legislative bodies.
What are the most effective procurement statutes and ordinances? - CORRECT ANSWER -
Those that establish the general parameters of an official's contracting or procurement authority
and authorize that official to promulgate rules, regulations or policies to implement it.
, Is Government procurement restricted to activities that are authorized by law? - CORRECT
ANSWER - Yes, the authority of the central procurement department is limited by what has
been included in the enabling legislation.
How is the private sector restricted in procurement? - CORRECT ANSWER - They may do
whatever the law does not prohibit.
What does enabling legislation include? - CORRECT ANSWER - -constitutions
-statutes
-ordinances and charters
-rules and regulations
-policy
-procurement procedures
What are the three primary sources of procurement laws in any entity? - CORRECT
ANSWER - -Statutory Laws
-Administrative Laws
-Common Law
What are Statutory Laws? - CORRECT ANSWER - These include constitutions, statutes,
ordinances and charters. Statutory Laws are based on statutes or laws passed by governments.
State or provincial statutes provide state/provincial-directed legislative law. Ordinances and
charters provide for local and municipal governments.
What are Administrative Laws? - CORRECT ANSWER - These are written rules and
regulations and entity policy (developed and promulgated by administrative and regulatory
governmental agencies). Administrative Law, provided by the applicable regulatory entity, has
equal force and effect as legislative law as long as it does not supersede the context of legislative
law.
