Records & Information Management
Study Guide Questions With Correct
Answers
RIM- c- cCORRECT cANS✔✔the cfoundation cthat csupports cinformation cgovernance.
Organization cmust cimplement ccomprehensive cinformation cgovernance cprograms cto
cmeet cthese cneeds. c- cCORRECT cANS✔✔
Governance cis c- cCORRECT cANS✔✔about cproviding cleadership, csetting cgoals cand
cstrategies, cobtaining cand callocating cresources, cprotecting cresources, cdirecting
coperations, cand creporting cresults.
RIM cmeans c- cCORRECT cANS✔✔Records cand cInformation cManagement
Accountability- c- cCORRECT cANS✔✔The csenior cexecutive, csuch cas cthe crecords
cand cinformation cmanager, cas cpart cof cthe cduties cand cresponsibilities cof cthe
cposition, cshould cdevelop cpolicies cand cprocedures cfor cRIM caudits cthat cfocus con
cuser cbehaviors cand censures cthat caudits care cconducted con ca cregular cbasis.
Integrity- c- cCORRECT cANS✔✔An corganizations cRIM cprogram cpolicies cshould
cclearly cstate cto cemployees cthe cexpectations cfor chonest cand cethical cbehavior cat call
ctimes
Protection- c- cCORRECT cANS✔✔The corganization's crecords cand cinformation
cpolicies cand cprocedures cshould cspecifically caddress cthe cprotection cprocedures cthat
cmust cbe cfollowed cfor cofficial crecords cand cconfidential cand cvital crecords cand
cinformation.
Compliance- c- cCORRECT cANS✔✔The corganization cmust cassume cresponsibility cfor
call crecords ccreated, creceived, cstored, cand ctransmitted cvia cpostal cmail, cfax, ce-mail,
cor csocial cmedia cby cemployees cas cthey cconduct cthe cbusiness cof cthe corganization,
cand cit cmust chave cpolicies cand cprocedures cfor cdocumenting ccompliance cwith
capplicable claws, cregulations, cand crequirements.
Availability- c- cCORRECT cANS✔✔Organizations cshould censure cthat cinformation cis
cindexed cand cretrievable cthrough cthe cuse cof ctaxonomies c(indexes) cwith cpolicies
cand cprocedures cto cmaintain cefficient caccess cand cretrieval cof cinformation cthat cthe
corganization ccreates, creceives, cand cstores cin caccordance cwith cestablished
cretention cperiods.
, Retention- c- cCORRECT cANS✔✔Organizations cshould capply ctheir crecords cretention
cschedules cto call crecords ccreated, creceived, cand ctransmitted cvia cpostal cmail, cfax,
ce-mail, cor csocial cmedia cthat care cdeemed cto cbe crecords cin ca cformat cthat
cpreserves cthe cintegrity cof cthe coriginal crecord cand cis ceasily caccessible.
Disposition- c- cCORRECT cANS✔✔The corganization's crecords cmanagement,
cinformation ctechnology, cand clegal cdepartments cshould cbe caware cof cthe cdisposition
crequirements cfor call crecords, cincluding cany crecords cresiding con csocial cmedia csites.
Transparency- c- cCORRECT cANS✔✔Organizations cshould cdevelop cpolicies cfor
cconducting cthe corganization's cbusiness cthrough cphysical cand celectronic cletters, ce-
mail cmessages, cor csocial cmedia cpostings cin cterms cof cwhat cinformation cis
cprohibited cand cto crequire cemployees cwho cconduct cbusiness cthrough cany cof cthese
cforms cof ccommunication con cbehalf cof cthe corganization cto cidentify ctheir croles cin cthe
corganization.
ARMA cInternational's cGenerally cAccepted cRecord-keeping cPrinciples care c-
cCORRECT cANS✔✔Accountability, cIntegrity, cProtection, cCompliance, cAvailability,
cRetention, cDisposition, cTransparency
RIM's cduties cand cresponsibilities care c- cCORRECT cANS✔✔1. cEstablish cgoals cand
cobjectives cfor cthe cRIM cprogram cto csupport cthe corganizations cstrategic cplan
2. cEvaluate cpotential coptions cfor cfacilities cbased con cshort cand clong cterm cresource
cand cspace crequirements
3.Manage cthe cpurchase cof cRIM csupplies cand cequipment
4. cEstablish cand cmonitor crecords cretention cpolicies cand cschedules cin ccompliance
cwith cRIM cprogram cpolicies, clegal cand cregulatory crequirements, cand corganizational
cneeds
5. cManage cRIM cstorage cfacilities cas cwell cas csecurity cand cprotection cof cthe
corganizations cinformation cassets
6. cEstablish cpolicies cand cpractices cfor cpreserving cand cmaintaining cvital crecords
7. cCollect cand cpreserve carchival crecords caccording cto corganizational cpolicy cand
cpractice
8. cControl cthe cforms cmanagement cprogram
Strategic cplan- c- cCORRECT cANS✔✔a cdocument cused cto ccommunicate cwith cthe
corganizations cgoals, cactions cneeded cto cachieve cthese cgoals, cand call cother ccritical
celements cdeveloped cduring cthe cplanning cexercise.
Strategic cplanning- c- cCORRECT cANS✔✔a csystematic cprocess cof cenvisioning ca
cdesired cfuture cand ctranslating cthis cvision cinto cbroadly cdefined cgoals cor cobjectives
cand ca csequence cof csteps cto cachieve cthem.
The cgoals cand cobjectives cfor cstrategic cplanning cmay cbe ccreated cfor c- cCORRECT
cANS✔✔the cnext c10 cyears
Study Guide Questions With Correct
Answers
RIM- c- cCORRECT cANS✔✔the cfoundation cthat csupports cinformation cgovernance.
Organization cmust cimplement ccomprehensive cinformation cgovernance cprograms cto
cmeet cthese cneeds. c- cCORRECT cANS✔✔
Governance cis c- cCORRECT cANS✔✔about cproviding cleadership, csetting cgoals cand
cstrategies, cobtaining cand callocating cresources, cprotecting cresources, cdirecting
coperations, cand creporting cresults.
RIM cmeans c- cCORRECT cANS✔✔Records cand cInformation cManagement
Accountability- c- cCORRECT cANS✔✔The csenior cexecutive, csuch cas cthe crecords
cand cinformation cmanager, cas cpart cof cthe cduties cand cresponsibilities cof cthe
cposition, cshould cdevelop cpolicies cand cprocedures cfor cRIM caudits cthat cfocus con
cuser cbehaviors cand censures cthat caudits care cconducted con ca cregular cbasis.
Integrity- c- cCORRECT cANS✔✔An corganizations cRIM cprogram cpolicies cshould
cclearly cstate cto cemployees cthe cexpectations cfor chonest cand cethical cbehavior cat call
ctimes
Protection- c- cCORRECT cANS✔✔The corganization's crecords cand cinformation
cpolicies cand cprocedures cshould cspecifically caddress cthe cprotection cprocedures cthat
cmust cbe cfollowed cfor cofficial crecords cand cconfidential cand cvital crecords cand
cinformation.
Compliance- c- cCORRECT cANS✔✔The corganization cmust cassume cresponsibility cfor
call crecords ccreated, creceived, cstored, cand ctransmitted cvia cpostal cmail, cfax, ce-mail,
cor csocial cmedia cby cemployees cas cthey cconduct cthe cbusiness cof cthe corganization,
cand cit cmust chave cpolicies cand cprocedures cfor cdocumenting ccompliance cwith
capplicable claws, cregulations, cand crequirements.
Availability- c- cCORRECT cANS✔✔Organizations cshould censure cthat cinformation cis
cindexed cand cretrievable cthrough cthe cuse cof ctaxonomies c(indexes) cwith cpolicies
cand cprocedures cto cmaintain cefficient caccess cand cretrieval cof cinformation cthat cthe
corganization ccreates, creceives, cand cstores cin caccordance cwith cestablished
cretention cperiods.
, Retention- c- cCORRECT cANS✔✔Organizations cshould capply ctheir crecords cretention
cschedules cto call crecords ccreated, creceived, cand ctransmitted cvia cpostal cmail, cfax,
ce-mail, cor csocial cmedia cthat care cdeemed cto cbe crecords cin ca cformat cthat
cpreserves cthe cintegrity cof cthe coriginal crecord cand cis ceasily caccessible.
Disposition- c- cCORRECT cANS✔✔The corganization's crecords cmanagement,
cinformation ctechnology, cand clegal cdepartments cshould cbe caware cof cthe cdisposition
crequirements cfor call crecords, cincluding cany crecords cresiding con csocial cmedia csites.
Transparency- c- cCORRECT cANS✔✔Organizations cshould cdevelop cpolicies cfor
cconducting cthe corganization's cbusiness cthrough cphysical cand celectronic cletters, ce-
mail cmessages, cor csocial cmedia cpostings cin cterms cof cwhat cinformation cis
cprohibited cand cto crequire cemployees cwho cconduct cbusiness cthrough cany cof cthese
cforms cof ccommunication con cbehalf cof cthe corganization cto cidentify ctheir croles cin cthe
corganization.
ARMA cInternational's cGenerally cAccepted cRecord-keeping cPrinciples care c-
cCORRECT cANS✔✔Accountability, cIntegrity, cProtection, cCompliance, cAvailability,
cRetention, cDisposition, cTransparency
RIM's cduties cand cresponsibilities care c- cCORRECT cANS✔✔1. cEstablish cgoals cand
cobjectives cfor cthe cRIM cprogram cto csupport cthe corganizations cstrategic cplan
2. cEvaluate cpotential coptions cfor cfacilities cbased con cshort cand clong cterm cresource
cand cspace crequirements
3.Manage cthe cpurchase cof cRIM csupplies cand cequipment
4. cEstablish cand cmonitor crecords cretention cpolicies cand cschedules cin ccompliance
cwith cRIM cprogram cpolicies, clegal cand cregulatory crequirements, cand corganizational
cneeds
5. cManage cRIM cstorage cfacilities cas cwell cas csecurity cand cprotection cof cthe
corganizations cinformation cassets
6. cEstablish cpolicies cand cpractices cfor cpreserving cand cmaintaining cvital crecords
7. cCollect cand cpreserve carchival crecords caccording cto corganizational cpolicy cand
cpractice
8. cControl cthe cforms cmanagement cprogram
Strategic cplan- c- cCORRECT cANS✔✔a cdocument cused cto ccommunicate cwith cthe
corganizations cgoals, cactions cneeded cto cachieve cthese cgoals, cand call cother ccritical
celements cdeveloped cduring cthe cplanning cexercise.
Strategic cplanning- c- cCORRECT cANS✔✔a csystematic cprocess cof cenvisioning ca
cdesired cfuture cand ctranslating cthis cvision cinto cbroadly cdefined cgoals cor cobjectives
cand ca csequence cof csteps cto cachieve cthem.
The cgoals cand cobjectives cfor cstrategic cplanning cmay cbe ccreated cfor c- cCORRECT
cANS✔✔the cnext c10 cyears
