CTCM EXAM STUDY GUIDE
Vendor Performance Tracking System
-A contractor's performance must be reported to this system within 30 days of contract
completion or termination if the contract value is over $25,000.
-Reporting Requirements
-Interpreting How Vendor Scores are Calculated
-Scoring a Vendor
-VPTS Process
Texas SmartBuy
The State's eProcurement system for non-IT goods and services.
Policy and Outreach
Conducts policy research, training and certification and customer support services.
Statewide Mail Operations
Provides state agencies and institutions of higher education a variety of mail operations
services.
Statewide Contract Management Team
Manages statewide term, managed and TXMAS contracts for use by state agencies.
State Travel Management Program
Manages travel expenditures, monitors travel activity, provides discounted travel
services to state agencies, institutions of higher education, and eligible Texas Smartbuy
members.
Office of Fleet Management
Establishes and manages the state vehicle reporting system, assists state agencies and
institutions of higher education with the management of their fleet vehicles.
Historically Underutilized Business Program
Provides opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
Electronic State Business Daily (ESBD)
The State's online system used for posting solicitations for the purposes of informing
vendors of procurement opportunities and providing public notice of contract awards.
Procurement Oversight and Delegation (POD)
, Reviews solicitations and issues a letter of delegation of purchasing authority for an
anticipated service contract valued over $100,000.
Central Master Bidder's List
Online directory that provides public procurement professionals the ability to foster
competition between vendors.
Agency Procurement Plans
This plan must be submitted by November 30th annually to SPD for potential contract
consolidation.
State Contract Development Team
Develops statewide term, managed, and TXMAS contracts that offer a broad range of
goods and services to state agencies.
Best Practice
Report throughout Contract
VTPS Reporting
within 30 days of close out or terminated
Records Retention
All documents must be maintained in electronic form after Close of Contract plus 7
years.
Purchasing
The receipt and processing of requisitions, development of specifications development
of statement of work, the issuance of purchase orders against existing statewide,
cooperative or agency contracts, and the verification of the inspection of merchandise or
receipt of services by the agency. The term does not include the development of
solicitations and contract awards that must be posted to the Electronic State Business
Daily(ESBD) or in the Texas Register.
Contract Developer
The term applies to actions taken prior to contract execution, including the receipt and
processing of requisitions, assessment of need, development and review of
specifications, development and review of scopes of work, identification and selection of
procurement methods, identification and preparation of evaluation criteria, preparation
and advertising of solicitation documents, tabulation of respondent bids, evaluation of
respondent proposals, negotiation of proposals, and the preparation and completion of
contract award documents. The term does not include invoice or audit functions.
Contract Management
Vendor Performance Tracking System
-A contractor's performance must be reported to this system within 30 days of contract
completion or termination if the contract value is over $25,000.
-Reporting Requirements
-Interpreting How Vendor Scores are Calculated
-Scoring a Vendor
-VPTS Process
Texas SmartBuy
The State's eProcurement system for non-IT goods and services.
Policy and Outreach
Conducts policy research, training and certification and customer support services.
Statewide Mail Operations
Provides state agencies and institutions of higher education a variety of mail operations
services.
Statewide Contract Management Team
Manages statewide term, managed and TXMAS contracts for use by state agencies.
State Travel Management Program
Manages travel expenditures, monitors travel activity, provides discounted travel
services to state agencies, institutions of higher education, and eligible Texas Smartbuy
members.
Office of Fleet Management
Establishes and manages the state vehicle reporting system, assists state agencies and
institutions of higher education with the management of their fleet vehicles.
Historically Underutilized Business Program
Provides opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
Electronic State Business Daily (ESBD)
The State's online system used for posting solicitations for the purposes of informing
vendors of procurement opportunities and providing public notice of contract awards.
Procurement Oversight and Delegation (POD)
, Reviews solicitations and issues a letter of delegation of purchasing authority for an
anticipated service contract valued over $100,000.
Central Master Bidder's List
Online directory that provides public procurement professionals the ability to foster
competition between vendors.
Agency Procurement Plans
This plan must be submitted by November 30th annually to SPD for potential contract
consolidation.
State Contract Development Team
Develops statewide term, managed, and TXMAS contracts that offer a broad range of
goods and services to state agencies.
Best Practice
Report throughout Contract
VTPS Reporting
within 30 days of close out or terminated
Records Retention
All documents must be maintained in electronic form after Close of Contract plus 7
years.
Purchasing
The receipt and processing of requisitions, development of specifications development
of statement of work, the issuance of purchase orders against existing statewide,
cooperative or agency contracts, and the verification of the inspection of merchandise or
receipt of services by the agency. The term does not include the development of
solicitations and contract awards that must be posted to the Electronic State Business
Daily(ESBD) or in the Texas Register.
Contract Developer
The term applies to actions taken prior to contract execution, including the receipt and
processing of requisitions, assessment of need, development and review of
specifications, development and review of scopes of work, identification and selection of
procurement methods, identification and preparation of evaluation criteria, preparation
and advertising of solicitation documents, tabulation of respondent bids, evaluation of
respondent proposals, negotiation of proposals, and the preparation and completion of
contract award documents. The term does not include invoice or audit functions.
Contract Management
