SAP Implementation Concepts LATEST SOLUTION 2024/25 EDITION GUARANTEED GRADE A+

Types of SAP conversions a. Brownfield (conversions from ECC SAP 6.0) b. Greenfield (clients in earlier versions or non-SAP systems), small to mid-size companies mostly Types of Implementation a) On-Premise (on-prem) b) Any Cloud c) SAP Private Cloud d) SAP Public Cloud On-Premise (on-prem) Implementation - client owns and manages hardware (servers, network) and software. Longest time to implement, highest cost, most flexibility. Any Cloud Implementation - client doesn't own hardware (managed by cloud provider), owns software. Medium-high cost, large sized companies. SAP Private Cloud - client doesn't own hardware, has some control over the software (no programming and limited configs). Medium cost, large to medium sized companies. SAP Public Cloud - client doesn't own hardware, and software almost fully managed by SAP, client can do minimal config. Lowest cost, mid to small-sized companies, shorter time to implement (out of the box). SAP Activate SAP Implementation Methodology Define "Phase" A synchronized collection of deliverables which require formal acceptance by project governance bodies. Describe the 6 phases of an SAP Project a. The company should discover business benefits it will gain through the project b. The project team should be assembled and prepared to undertake the project c. The functionality of the SAP solution should be explored by the project team to identify gaps d. Required changes in systems, data and organization should be implemented or realized e. All changes should be deployed, switching the organization to new or up-dated business processes based on new or modified systems f. Support and optimization of deployed changes is necessary to ensure smooth running of new or updated business processes. What are the 6 phases of an SAP Implementation Project Plan a) Discovery b)Prepare c)Explore d)Realize e)Deploy f)Run Discovery Phase -CFO, CIO, SAP Project Manager (PwC), SAP Team. -Determine what is in scope for the client's SAP system, which business processes will be implemented in S/4 and which will not. -Customer familiarizes with benefits of SAP HANA AND SAP S/4 HANA, completes scope questionnaire (i.e. sales team, procurement team, production team) to define which business functions will be performed in SAP - Sales, Procurement, Production, Finance (if not in SAP, then what system will be used?). -Deliverables: Timeline, Budget and Scope Enter in Jira. Prepare Phase -SAP Project Manager (PwC), SAP Team, PMO team. -Initial planning and preparation. 1. Resources 2. Project Structure 3. Training Project Team 4. Project Rules: How do we raise risk? When do we report? 5. Deliverables: Project Questionnaire to gauge mindset - Project Logistics, Project Cadence: How many people we need on project team biz side and consulting side? who are the people?, resources needed? for how many hours do we need the people per week/phase? who will be in team on biz side and consulting side, set up right training for the people on the project, request practice systems for team members, is training for the project team necessary? Explore Phase -SAP Project Manager (PwC), PwC SAP Team, Business SAP Team, PwC and Biz PMO team. 1. A deep dive into all business processes that will be implemented in SAP. 2. Project Structure. 3. Project Rules: How do we raise risk? When do we report? 4. Deliverables: Functional consultant with business hold fit to standard workshops to obtain the information. a. Detailed business processes in scope for each module: fit/gap analysis Blue-printing - Performed during Explore phase -How clients run processes now and in the future. "As-is" vs "To-be." - Change impact analysis and change impact heat map. - Consultants own this activity. Realize Phase - Critical phase to keep teams on track. - Build and test an integrated business and system environment, data is loaded, adoption activities occur, and operations are planned. - Ensure system is built in accordance with blue-print. - Dependencies from planning phase used to help allocate resources. - Mitigation plan on cadence of communication. - Shift in timelines may occur. Delays or budget issues may fall on either business or PwC/SAP depending on root cause (PMO keeps notes updated on why something is late). People, activities and reporting in Realize Phase a. Security Consultant: Database security/GUI, assigns security roles, reports on security activities status. Web security/Fiori. b. Configuration Consultant: Turns functionality on/off on fields (required/optional/hidden) c. Programmer or Tech Consultant: Creates new programs for existing SAP programs d. Training Consultant: Do we have what we need for training? System ready? Who needs training? How many courses? How many sessions? i. How many courses were delivered? ii. How many attended? iii. How many were successful? Run Phase - Establish a safe and efficient operation of the newly created solution. Business is using the system. 1. Technical Consultant: Updates/Upgrades, fixes provided by SAP. SAP Modules FI = External Accounting CO = Internal Accounting/Managerial Accounting MM = Materials Management EWM = SAP Extended Warehouse Management. SD = Sales & Distribution. LE = Logistics Execution PP = Production QM = Quality Management D2O = Design to Operate (End-to-end business process) L2C = Lead to Cash (End-to-end business process) S2P = Source to Pay (End-to-end business process) FI = External Accounting - General Ledger Accounting: G/L - Accounts Payable: AP - Accounts Receivable: AR - Asset Accounting: AA - Bank Accounting: BL CO = Internal Accounting/Managerial Accounting - Budgets: how each department (cost center) is spending money. How did department (10) spend on office supplies in 2021. How much revenue did product line A generate? MM = Materials Management - Procurement/Purchasing - company purchases from vendor - Inventory Management - Keeping track of inventory/stock EWM = SAP Extended Warehouse Management. - Keeps track of inventory at the bin level, gives exact instructions on where to find the inventory within the warehouse structure. - For more "demanding" warehouse processes - Provides end-to-end support for supply chain processes SD = Sales & Distribution. - Sales activities: 1. Contracts 2. Quotations 3. Orders 4. Invoices LE = Logistics Execution - Scheduling and processing inbound and outbound deliveries a) Things coming in from vendors into the warehouse - put goods in bins, unpacking b) Organizing the inbound transportation - Things going out to customers a) Shipping things out to customers - picking things from the bin, packing b) Organizing the outbound transportation PP = Production - Production = Manufacturing 1. Setting up forecasts 2. Building to forecast QM = Quality Management - Checking the quality of an item when 1. It comes in from a vendor 2. Goes out to a customer a. Is returned from a customer 3. Rolls off the production line D2O = Design to Operate (End-to-end business process) - Developing a new product concept (R&D) - Building a prototype (Project systems) - Marketing the material/selling the material (sales) - Forecasting (Production Planning) - Production (production) - Calculating Production Costs (FICO) L2C = Lead to Cash (End-to-end business process) - Receiving an inquiry on product (sales) - Salesperson developing a relationship with the customer - Customer requests a quote (sales) - Customer places an order (sales) - Customer is sent product (logistics execution, inventory management) - Customer is sent an invoice (sales) - Customer pays invoice (FICO A/R Accounts Receivable) S2P = Source to Pay (End-to-end business process) - Business requesting products and services (procurement) - Requesting quotes from vendor, determining the vendor (procurement) - Create a Purchase Order and send to the vendor (procurement) - Receive the product from the vendor (Logistics Invoice Verification) - We pay the vendor (SAP FICO (A/P - Accounts Payable) General Ledger Accounting (G/L) - Combination of the account number, account name, and $ balance. _ The (G/L) is the core of Financial Accounting. The central task is to provide a comprehensive picture of external acctng and financial records. The G/L serves as a complete record of all business transactions. Managed at the company level. All accounting-relevant transactions made in other components, e.g. Logistics (LO) or Human Resources (HR) are posted in real time to FI by means of automatic account determination. The aim of recording business transactions is to create a Balance Sheet and Profit & Loss (P&L) statement. Subledgers - Some GL accounts have a subledger (i.e. AR, Inv, AP). - It can be used for customers, suppliers and so on. - Every posting in subledger generates a corresponding posting to the assigned Reconciliation G/L accounts to ensure they are always reconciled. - Whenever there is a subledger available to use, it must be used (balance sheet accounts only). Chart of Accounts = (YCOA) - Every G/L is structured according to a chart of accounts. Account examples are cash, AR, AP, Inventory, Loans, Shareholder capital, Revenue, COGS, Expense. Business Partner (BP) - Master record with which you manage your vendors. - System creates a single point of entry to create, edit and display master data for business partners, customers and vendors. A000 - Basic CO organizational unit Company Code Basic FI organizational unit Organizational Structure The backbone of the system! Must be done first! Master Data Depends on Org structure. STATUS VERY INDICATIVE OF WHEN GO LIVE WILL HAPPEN Documents - Depend on Master data. Docs use combination of organizational structure and master data information (Sales Order, Purchase Order, Sales Quote). Fit-to-standard workshops - Functional consultants run workshops to fit client's business processes into SAP standard processes. 1. Identified gaps and configuration values are added to the backlog for use in the next phase. a. Gaps identified lead to solutions such as interfacing to another system, work-around outside SAP and enhancements (customized programming). Note: Timeline constraints, budget, lack of resources may be reason to not use enhancements. b. Detailed answers of how the processes will be executed in SAP c. Detailed Process Flows d. Link the Process to the user that will execute the processes e. Set the timeline for the processes to be built, tested, trained, implemented, security roles that need to be created f. Create blue-print. Delta Requirement (Agile) Gap Security Roles - Explore Phase - User Access in system (determined in blue-print) - Assigned throughout project life-cycle - Determine project activities (i.e. trainees) - SAP segregates duties based on SOX rules - Examples: 1. Sandbox: All team members 2. Development: config/technical 3. QA testing: SME, config + technical SAP Transformation Navigator Definition SAP Transformation Navigator is a self-service tool to give customers in all industries and across all lines of business guidance to the SAP S/4HANA-centric world. SAP Transformation Navigator Outputs business guide, technical guide, transformation guide SAP Enable Now application help and training solution to improve productivity and user adoption with courses, trainings, manuals, and learning content. What can you do with Guided Configuration? 1. Initial configuration of your solution and recording of updates for continuous innovation 2. Test your configured business processes 3. Data migration 4. Evaluate activated business processes and country versions True or False? For Cloud-to-cloud integration scenarios, process orchestration (PO) and API's are the recommended options to be used? False What is the definition of API? -Application Programming Interface -A way for two or more computer programs to communicate with each other -Type of software interface What ready-to-use system types are available in SAP Cloud Appliance Library 1. Model company, 2. Trial SAP Activate Framework: Ready-to-use Content - Fast Time-to Value - Predictable Results - Simple-on-boarding to Cloud SAP Activate Framework: Cloud Ready SAP S/4HANA Deployment Options - SAP S/4HANA Cloud (public cloud) - SAP S/4HANA Cloud, private edition Edition - SAP HANA Enterprise Cloud Project Management - Implementation of SAP S/4HANA Cloud through SAP Cloud ALM Cloud Ready (2 of 2): ● Cloud Appliance Library - Fully Activated Appliances - Model Companies - Trials - Pre-configured SAP Solution Manager (Focus Build) and SAP S/4HANA Operations - SAP Solution Manager integration with Cloud Solutions for Application Operations SAP Activate Framework: Delta Based Validate solution based on prototype with fit/gap workshops, capture delta SAP Activate Framework: Scalable, Modular and Agile Structure project to deliver the solution incrementally SAP Activate Framework: SAP Engagement Ready -Empower Project Team with Vendor Knowledge SAP Activate Framework: Quality Built-In -Use Quality Gates to drive acceptance The activities in the transition path of SAP S/4HANA Cloud, private edition and SAP S/ 4HANA Cloud are very similar, what are the major differences a. SAP S/4HANA Cloud, private edition is configured through IMG while SAP S/ 4HANA Cloud through SSCUIs. b. SAP S/4HANA Cloud, private edition has longer release cycles comparing to SAP S/4HANA Cloud. c. SAP S/4HANA Cloud, private edition has shorter release cycles comparing to SAP S/4HANA Cloud. Tools used in the data management workstream: 1) SAP S/4HANA migration cockpit, 2)SAP Landscape Transformation, 3)Roadmap Viewer Sequence of project lifecycle steps in a new implementation of SAP S/4HANA Cloud, essentials edition? 1) Experience trial, 2)fit-to-standard, 3)setup and enablement, 4) configure, 5)integrate, extend, and test, 6) onboard and deploy, 7)operate, monitor, and support Analytics workstream goal The best (transparent, cost effective, scalable, and so on) analytics option should be implemented. Analytics workstream reporting options SAP S/4 Embedded Analytics BI Planning Predictive Analytics SAP Analytics Cloud Digital Boardroom SAP BW/4HANA SAP Analytics Hub Advanced Compliance Reporting, ACR Analytics workstream roles Analytics Architect Analytics Consultant Workstream definition: A grouping attribute for Activities, Roles, Deliverables, and Artifacts Application Design and Configuration workstream goal Application configuration should be done efficiently Application Design and Configuration workstream roles Business Solution Architect (partner) Business Transformation When customer revises and synchronizes Business Model with a new solution during the project Solution Replacement/New Implementation When customer replaces existing solution with a new one, which has greater business process coverage in existing Business Model, and is more integrated Customer Team Enablement Workstream goal - Project teams should possess all knowledge and skills to efficiently work within project through proper training and education. - Activities occur during the discover, prepare, explore and deploy phases (mainly in prepare where training takes place) Customer Team Enablement Workstream major enablement areas or key topics Solution Expertise Technical Expertise Project Management Customer Team Enablement Workstream roles Team Training Coordinator Education Services Expert Trainer Trainee Customer Team Enablement Workstream tools openSAP SAP Best Practices Explorer SAP Enterprise Support Value Maps SAP Learning Hub - Professional edition SAP Learning Hub for Preferred Success or Enterprise Support customers SAP Activate Roadmap Viewer SAP S/4HANA Cloud Trial SAP S/4HANA On Premise Trials at SAP Cloud Appliance Library The SAP Ecosystem in a Nutshell Learning Journeys Data Management Workstream goal Data from legacy systems should be transferred to new system without losses. Data Management Workstream Tools & Content -Data Migration Steps -Data Migration with SAP -Request an SAP Data Integrator Key Code for Rapid Data Migration to SAP S/4HANA -Migration Cockpit -Migrating data to your (new) SAP S/4HANA -SAP Agile Data Preparation -Rapid data migration to SAP S/4HANA (on premise) -SAP Data Services -Data Volume Management - SAP Solution Manager - SAP Help -Data Volume Management Guide -SAP Solution Manager - Data Volume Management -SAP Wiki - Data Volume Management -Data quality management with SAP Master Data Governance on SAP S/4HANA 1809 -Enterprise Information Management -Freedom of Data with SAP Data Hub -Introduction to SAP Enterprise Architecture Designer -Master Data Quality Management with SAP Master Data Governance on SAP S/4HANA 1809 -Master-Data Quality Management with SAP Master Data Governance and other SAP products -SAP CDO Scorecard (IDC paper) -SAP Data Hub and the evolution of Data Integration in Enterprise Landscapes -SAP Information Lifecycle Management -SAP Information Steward -SAP Master Data Governance -Simplify Your Transforming Digital Enterprise with SAP Enterprise Architecture Designer Data Management Workstream roles -Business Data Owner (data custodian) -Master Data Change Requester -Master Data Maintainer -Master Data Sponsor -Master Data Manager (data steward) Solution Adoption Workstream goal Prepare the organization to adopt new system Solution Adoption Substreams -End User Training: Ensure End Users are ready to use new solution according. -Value Management: Ensure all decisions are made based on Business Value and Business Value expected by stakeholders is achieved. -Organization Change Management: Ensure all stakeholders are identified and involved into project and they accept changes caused by the project. Solution Adoption Workstream roles OCM Roles: Org Change Mgr, Org Change Mgmt Consultant, End User Value Mgmt Roles: Value Expert End User Training Roles: End User Trng Consultant, End User Training Coordinator, Training Materials Developer, End User Trainer Solution Adoption Workstream tools -Enable Now = Software, content reuse, training simulation, test-script creation -KPI Catalog=definitions, tech docs and descriptions of kpis and associated metrics available in SAP applications -SAP Transformation Navigator=Within Biz Guide output: capabilities, value drivers, aspiration ranges, track kpi's -Value Lifecycle Manager (VLM)=measure expected value of SAP initiatives with benchmarking surveys and biz case tools -SuccessFactors Learning Management System=software, manage courses, schedules, qualifications, exams and certifications. Learning marketplace. *Solution Adoption Workstream artifacts System Go Live Announcement (order) Project Plan Project Business Case Extensibility Workstream Purpose Extensibility covers a broad spectrum of topics that allow customers and partners to adapt standard business software to their business needs. This includes business configuration, integration, custom fields, and logic, layout adaptation of user interface (UI), forms, and reports. Extensibility Workstream roles -Development Lead=Participates in development of standards and templates, such as coding, naming, and commenting conventions and tools usage. Leads the development team, enforcing standards, schedule and quality accountability within Developers community. -Developer=Creates Technical Specifications according to established templates and standards. Develops custom code. Performs Unit Tests. -Release Manager=Central responsible role for processes, tools and standards in the area of Release and Change Control Management -Quality Manager (Extensibility)=Informs Developers and Project Manager on Code Quality Issues. Setting up code quality checks and reporting. Prioritizes code corrections. Approves Custom Development Standard. Defines Custom Code Security measures. Extensibility Workstream Tools and Content Application Lifecycle Management SAP Solution Manager Processes SAP Solution Manager Processes SAP Code Inspector SAP Development Center SAP Standard for Custom Code Management Procedures Solution Manager Wiki Value Map SAP Press Book Extensibility Workstream Tools -SAP Standard for Custom Code Management: Procedures, roles, and tools for establishment of Custom Code Management processes within implementation project and/or productive operations based on SAP Solution Manager. -Solution Manager Wiki - Custom Code Management Wiki page on SAP Solution Manager topics with references to technological topics and various explanations. -Value Map: Application Lifecycle Management Value Map. Learning Journey: Custom Code Management. Learning on Custom Code Management topic for Enterprise Support customers. -SAP Press Book - SAP Cloud Platform: Cloud-Native Development Learn to build cloud applications from the ground up using SAP Business Technology Platform. Testing Workstream Testing Types - Unit test - String Test -Integration Test -User Acceptance Test -Regression Test -Security Test - Performance Test -Technical Infrastructure Test Testing Workstream Tools and Content -Application Lifecycle Management Media Center - Test Suite -Application Lifecycle Management Value Map. Learning Journey: Design, Build and Test Business Processes -Business Process Change Analyzer (BPCA) -Component Based Test Automation (CBTA) -Getting Started Guide for SAP S/4HANA Cloud: SAP S/4HANA Cloud - Configuration with Manage Your Solution. Includes: 1) Using Test Your Processes; 2) Using Analyze Automated Test Results. -SAP Best Practices Explorer -SAP Solution Manager - Focused Build -SAP Solution Manager - Test Suite -SAP Solution Manager WIKI - Test Suite -SAP Support Standard for Test Management -SAP Test Data Migration Server (TDMS) -Scope and Effort Analyzer (SEA) Testing Workstream roles - Manual Tester - Test Coordinator - Automated Test Case Developer -Automation and Regression Test Lead -Manual Test Case Developer -Performance Test Lead -Test Manager -Test Data Coordinator *Testing workstream artifacts created within the Realize phase for the New Implementation of SAP S/4HANA Cloud transition path? Functional test scenarios User Acceptance Test - Plan Integration Workstream goal Integration Workstream roles -Integration and Development Consultant -Integration Technology Subject Matter Expert (SME) -Integration Security SME Integration Workstream Scenarios - SAP Cloud Integration (Cloud-to-Cloud) - Process Orchestration (PO) - (On-Premise to On-Premise) - Mix of both for Hybrid Operations Integration Workstream Tools and Content -CIO Guide: Process and Data Integration in Hybrid Landscapes -Interface and Connection Monitoring -SAP API Business Hub -SAP Application Interface Framework -SAP Best Practices Explorer -SAP Cloud Platform Integration Roadmap -SAP Cloud Platform Integration Suite -SAP Process Orchestration Road Map -SAP Solution Manager - Application Operations -SAP's Vision for Integrating SAP Applications in Cloud and Hybrid Environments -Simplify Integration with SAP Cloud Platform Integration Suite Operations and Support Workstream goal To help transition system to operations What does CCoE stand for? -Customer Center of Expertise=organizational model, which serves as collaboration hub across IT and LoBs. -provide transparency and efficiency of SAP implementation, innovation, operation, and quality of business processes and systems. - drives continuous improvement and continuous innovation. What does LoB stand for? Line of Business Operations and Support Workstream roles -SAP Solution Manager Consultant -ALM/CCoE Management Consultant -ALM Process Owner -ALM Sponsor / Head of CCoE -Service Desk Manager -Service Desk Expert -Solution Manager Administrator -Security Manager **What does ALM stand for? What are some examples? Application life cycle management What is TCI and TCO? - TCI = Total Cost of Implementation -TCO = Total Cost of Operations SAP S/4HANA Cloud, private edition aims at optimal TCO and TCI by lowering custom code What is the "Build SAP like a factory" approach? Premium engagement services structure to help customers build and run their SAP Solutions in a factory-like mode. - Enables automation where possible -Accelerates the implementation -Enables structuring of the operations -Increases the ability to innovate What is "Run SAP like a factory"? - Well Oiled Machine: - The Operation Control Center (OCC) is the showroom for business process operations as well as systems operations. -The OCC facilitates end user efficiency -It implements "always connected and 100% integrated enterprise" -The OCC simplifies the system landscape Innovation Control Center (ICC) - Available for Premium-engagement clients only - Focuses on driving the innovation and supporting our customer in Implementation. - Established during Prepare Phase - Interacts with Mission Control Center Operations Control Center (OCC) - Available for Premium-engagement clients only - Focuses on optimized operations and running the solution at peak performance -Planned during Realize Phase - Established during Deploy Phase -Interacts with Mission Control Center SAP Mission Control Center Supports the ICC and OCC Identifies people in SAP, information customer is seeking, and so on What is the Hypercare period? -Hypercare period, or Stabilization is a period after Go-Live within Deploy phase. - Purpose is to ensure that all critical issues, which occurred during Cutover or after users started working with the system, are resolved urgently to support business processes operations. Most common approaches to Hypercare period: -Temporary Procedure for emergency authorizations provisioning (artifact "Project Procedure - User Management for Go-Live"). - Distribution of Application Consultants among offices, and. - Setup of dedicated space where users may come and perform operations with Application Consultants assistance. Common issues within Hypercare period: -urgent authorization changes, and - questions on using functionality. **Technical Architecture and Infrastructure Workstream goal **Technical Architecture and Infrastructure Workstream activities **Technical Architecture and Infrastructure Workstream roles Content in SAP Activate project library Project plan and accelerators In a new implementation of SAP S/4HANA Cloud, essentials edition (multitenant), the starter system shutdown is automatically initiated after requesting a production (PROD) system in the realize phase of the project. T/F True **Artifacts from the R2D (Requirement to deploy) value chain of SAP Solution Manager 7.2? Firm-Up Sprint Goal, Activities etc Goal: Ensure integration of the Product Increments delivered within previous Build Sprints. ● Duration: 2-4 weeks, aligned with Build Sprint length. ● Product Increment: Business scenario. ● Activities: - Ensure that all Technical Debt is "paid". - Develop Integration Test Scenarios. - Conduct Functional (String) Testing. - Fix bugs from Functional (String) Tests. What are the 3 different types of transition paths that can be taken to move SAP S/4HANA? -System conversion -New Implementation -Selective Data Transition What is a System Conversion Transition Path? - SAP ERP system SAP S/4HANA transition - Bring business processes to the new platform - Complete technical in-place conversion of an existing ERP software system in SAP Business Suite to SAP S/4HANA - Adoption of new innovations at required speed - Save investments made in SAP ERP projects What tool is used during System Conversion transition paths? Software update Manager What is the New Implementation transition path? - Available for SAP ERP or third-party system SAP S/4HANA or SAP S/4HANA cloud - Reengineering and process simplification based on latest innovations - Implementing innovative business processes with pre-configured content on a new platform - Performing initial data load What tool is used in a New Implementation transition path? - SAP S/4HANA Migration Cockpit - Available for both On-prem and Cloud editions **What is the HANA Enterprise Cloud? What is a Selective data transition path? -Available for SAP ERP or third-party system SAP S/4HANA, SAP S/4HANA Cloud - Covers the migration of relevant business data from SAP ERP to SAP S/4HANA allowing a tailored scope between system conversion and new implementation with the flexibility to adapt data and processes in one step.