ARM1505
ASSIGNMENT 1
SEMESTER 2 2024
ARM1505 ASSIGNMENT 1 SEMESTER 2
2024
,1.1 Different between legislative framework and standards used for records
management in South Africa. (10)
In South Africa, a set of standards and a legislative framework inform the regulatory
environment surrounding records management. It's essential to comprehend how
these two ideas differ in order to handle records effectively. The following highlights
the distinctions between South Africa's records management standards and the
country's legislative framework:
The Laws
1. Definition: The laws, rules, and policies that governing bodies create to regulate
records management practices are referred to as the legislative framework.
2. Legal Authority: Laws have binding legal force and are governed by legislative
frameworks. There may be fines, penalties, or legal ramifications for noncompliance.
3. Illustrations The National Archives and archives Service of South Africa Act, 1996,
which regulates the administration and protection of public archives, is one of the
country's most important pieces of legislation.
- The Promotion of Access to Information Act, 2000, which makes state records
more easily accessible to the general public.
- The Electronic Communications and Transactions Act of 2002, which deals with
electronic records' legal validity.
, 3. Examples: Standards in South Africa may include:
- South African Bureau of Standards (SABS) codes relevant to records
management.
- International standards such as ISO 15489, which outlines principles for records
management.
4. Compliance: In order to stay out of legal trouble, organizations need to abide by
these laws. This entails following guidelines for record destruction, accessibility
standards, and retention durations.
5. Enforcement: Governmental organizations, like the National Archives, are tasked
with upholding the law; noncompliance can result in audits, investigations, and
penalties.
norms
1. Definition: Standards are recommended procedures and standards that
businesses use to put into place efficient records management systems. Although
they are not required by law, they are advised to guarantee sound governance.
2. Advisory Nature: While standards give organizations a structure for streamlining
their records management procedures, compliance is really more about increasing
productivity and effectiveness than it is about meeting legal obligations.
4. Best Practices: The majority of standards center on best practices, including
document classification, scheduling for retention, and procedures for handling both
paper and digital data.
ASSIGNMENT 1
SEMESTER 2 2024
ARM1505 ASSIGNMENT 1 SEMESTER 2
2024
,1.1 Different between legislative framework and standards used for records
management in South Africa. (10)
In South Africa, a set of standards and a legislative framework inform the regulatory
environment surrounding records management. It's essential to comprehend how
these two ideas differ in order to handle records effectively. The following highlights
the distinctions between South Africa's records management standards and the
country's legislative framework:
The Laws
1. Definition: The laws, rules, and policies that governing bodies create to regulate
records management practices are referred to as the legislative framework.
2. Legal Authority: Laws have binding legal force and are governed by legislative
frameworks. There may be fines, penalties, or legal ramifications for noncompliance.
3. Illustrations The National Archives and archives Service of South Africa Act, 1996,
which regulates the administration and protection of public archives, is one of the
country's most important pieces of legislation.
- The Promotion of Access to Information Act, 2000, which makes state records
more easily accessible to the general public.
- The Electronic Communications and Transactions Act of 2002, which deals with
electronic records' legal validity.
, 3. Examples: Standards in South Africa may include:
- South African Bureau of Standards (SABS) codes relevant to records
management.
- International standards such as ISO 15489, which outlines principles for records
management.
4. Compliance: In order to stay out of legal trouble, organizations need to abide by
these laws. This entails following guidelines for record destruction, accessibility
standards, and retention durations.
5. Enforcement: Governmental organizations, like the National Archives, are tasked
with upholding the law; noncompliance can result in audits, investigations, and
penalties.
norms
1. Definition: Standards are recommended procedures and standards that
businesses use to put into place efficient records management systems. Although
they are not required by law, they are advised to guarantee sound governance.
2. Advisory Nature: While standards give organizations a structure for streamlining
their records management procedures, compliance is really more about increasing
productivity and effectiveness than it is about meeting legal obligations.
4. Best Practices: The majority of standards center on best practices, including
document classification, scheduling for retention, and procedures for handling both
paper and digital data.
