Organising records: classification systems
ARM2602
Assignment 02
Due date: 20 September 2019
(Unique number: 883968)
This compulsory assignment consists of 20 multiple-choice questions.
PLEASE ANSWER ALL QUESTIONS FROM ASSIGNMENT 02:
1) Which of the following statements is true:
1. Records are defined as recorded information
2. Records are created, received, maintained by an agency, institution, organisation
or individual in fulfilment of their legal obligations or during business activities
3. Structure and content are the attributes of true records
4. Audio format and electronic records are not regarded as records
5. (1) and (2).
Page 7 of the study guide:
Records are defined as recorded information – regardless of form or medium – and they
are created, received and maintained by an agency, institution, organisation or
individual, in the fulfilment of its legal requirements or during its business activities.
Records thus provide evidence and information, and can exist in any medium and in any
format, including on paper (any size or type), in audio format (voicemail) or as an
electronic record (CD-ROMs).
Page 27 of the study guide:
Attributes/elements of records
Records created or received by an individual or an organisation should accurately reflect what
was communicated and decided on, or what action was taken. A record should have the
following elements or attributes in order to be regarded as a record: content, structure (format),
it should clearly reflect the organisational context in which it was created, and an
interrelationship must exist between other related documents of an institution, organisation,
agency or individual (ISO 15489-1 2001:7).
ARM2602
Assignment 02
Due date: 20 September 2019
(Unique number: 883968)
This compulsory assignment consists of 20 multiple-choice questions.
PLEASE ANSWER ALL QUESTIONS FROM ASSIGNMENT 02:
1) Which of the following statements is true:
1. Records are defined as recorded information
2. Records are created, received, maintained by an agency, institution, organisation
or individual in fulfilment of their legal obligations or during business activities
3. Structure and content are the attributes of true records
4. Audio format and electronic records are not regarded as records
5. (1) and (2).
Page 7 of the study guide:
Records are defined as recorded information – regardless of form or medium – and they
are created, received and maintained by an agency, institution, organisation or
individual, in the fulfilment of its legal requirements or during its business activities.
Records thus provide evidence and information, and can exist in any medium and in any
format, including on paper (any size or type), in audio format (voicemail) or as an
electronic record (CD-ROMs).
Page 27 of the study guide:
Attributes/elements of records
Records created or received by an individual or an organisation should accurately reflect what
was communicated and decided on, or what action was taken. A record should have the
following elements or attributes in order to be regarded as a record: content, structure (format),
it should clearly reflect the organisational context in which it was created, and an
interrelationship must exist between other related documents of an institution, organisation,
agency or individual (ISO 15489-1 2001:7).
