FY24 Records Management Questions & Answers Already Passed!!

A non-record is documentary material that doesn't meet the definition of a record, and is usually maintained for reference purposes. Examples of non-records include: stocks of publications and other copies, library and museum reference material, catalogues and journals, and a . . . . - Duplicate copy of SECNAV Instruction 5210.8, Department of the Navy Records Management Program maintained in the Administrative Office A record is considered anything - papers, memos, presentations, reports, books, maps, emails, photographs, or documentary materials - that documents past, present, and future business and operations - TRUE DON records management procedures have been developed to meet the requirement of the National Archives and Records Administration (NARA) and federal law, and includes procedures to ensure: records are identified by their SSIC or category, records are organized using a file plan, records are retained or held for a specified amount of time, and . . . - Records are transferred, retired, or destroyed as determined by their specific disposition schedule. Email - To determine whether an e-mail message is or is not a record, you must consider the content of the e-mail. If it contains information that would be considered a record in any other format, then the e-mail message - along with its accompanying transmission data and attachments - is a record. Email Record Storage - E-mail records must be managed per the DoD Records Management Program Guidance on e-mail. This means you should either: Print a paper copy and file it in the corresponding folder within your command or activity's record management system-OR-Store within a DoD 5015.2-STD compliant Electronic Records Management (ERM) application, such as DON TRACKER Permanent Records - Any Federal record that has been determined by NARA to have sufficient value to warrant its preservation in the National Archives of the United States, even while it remains in agency custody (36 CFR 1220.18) Personal Papers (also called Personal Files) - Documentary materials belonging to an individual that are not used to conduct agency business. Personal files are excluded from the definition of Federal records and are not owned by the government (36 CFR §1220.18). Personal papers are excluded fromthe definition of federal records, and are not owned by the Government, and should be kept separately from a command or activity's official records. Retaining Records - How long that record is retained - from months to years - is based on its SSIC and per the retention requirements identified in SECNAV M-5210.1. Temporary Records - Records that need be retained for a specific period of time or until the occurrence of an action or event but that may then be destroyed, provided the destruction is accomplished under the provisions of SECNAV M-5210.1