(Updated) CPPB Exam Prep Study Guide with Approved Solutions |Latest 2024/2025

CPPB Exam Prep Study Guide with Approved Solutions (Updated). What does the procurement policy of an entity reflects? ️ -The entity's legal system -The goals and values of the entity -Policies and practices federal-level entities use to acquire goods and services; this may not apply to state or local entities What should the overall purpose of a procurement policy manual be? ️ - Establish the legal authority of the procurement function within the entity. -Simplify, clarify, and reflect the laws governing procurement -Enable uniform procurement policies throughout the entity -Build public confidence in public procurement -Ensure the fair and equitable treatment of everyone who deals with the procurement system -Provide for increased efficiency, economy, and flexibility in public procurement activities and maximize to the fullest extent the purchasing power of the entity -Foster effective broad-based competition from all segments of the supplier community -Safeguard the integrity of the procurement system and protect against corruption, waste, fraud and abuse -Ensure appropriate public access to contracting information -Foster equal employment opportunities that are in line with legal requirements, in the policies and practices of suppliers and subcontractors wishing to do business with the entity What should policy and procedure manuals be? ️ They must be well organized and should contain a clear definition of the purpose of each manual and its intended use. What must be done to ensure proper organizational impact with a policy and procedure manual? ️ The Chief Executive Officer of the entity should endorse each manual and the manuals should be produced in a manner that facilitates revision as changes will surely happen through new legislation and increased efficiencies in processes. What are two examples of policies that represent entity objectives? ️ -a set-aside/goal that allows an established percentage of the business conducted with an entity to be excluded from the general competitive pool and purchased from a specialized class of business -a policy that encourages and promotes a recycling program which includes procuring recycled goods What must Procurement professionals involved in the establishment of policy manuals be? ️ -be responsive and adaptive to their environments -act in the best interest of the entity -be well-informed about the information associated with regulations -provide the support to perform functions within established procurement policies and procedures How are procedure manuals written? ️ They are written at a finer level of detail that sets out processes, forms and steps. Who primarily uses procedure manuals? ️ They are primarily used by the end user and procurement staff, the procedures manual provides guidelines and steps for preparing purchasing requisitions, developing specifications, receiving and inspection, and reporting and documenting supplier performance. What do procedure manuals detail? ️ They detail the business processes of Procurement and describe the entity, duties of staff, signing authorities, procedures to be followed, and forms and filing systems to be used. What is a supplier manual? ️ A supplier manual provides formal and extensive information for suppliers seeking to do business with the entity. What should a supplier manual include? ️ -general information about the entity -key contacts and telephone numbers -how the solicitation process is conducted -how to receive an opportunity to participate in entity solicitations -a description of the need to be both a responsive and responsible supplier -how are are to be submitted, public openings of offers, and the policy regarding late submissions What are the characteristics of a supplier manual? ️ -well organized, clear and easy to understand -clear definition of the purpose and a consistent approach to decision making -framework for training -flexible -endorsed by the entity's Chief Executive Officer -supplier outreach information -transparent -facilitate revision Is Governmental power inherent? ️ Yes, they are inh